ADMINISTRATOR SUPPLIER RELATIONS

REF: SUPPLIER-JWEX379/2023

REMUNERATION: R210 216 BASIC SALARY PER ANNUM

PURPOSE

To provide administrative support to the Accreditations and Supplier Development (ASD) team as per the approved Johannesburg Water SCM legislative prescripts and procedures

KEY RESPONSIBILITIES

Create and update records and databases for Enterprise and Supplier Development beneficiaries internal and external stakeholders, suppliers based on various categories as defined from time to time for training purposes. Facilitate the communication of Enterprise and Supplier Development events (i.e., training, workshops, and debriefing sessions) to the relevant suppliers. Draft and send out invitations for supplier training sessions, arranging venue/ parking, and other logistical requirements. Maintain attendance registers for the sessions held and related presentations for audit purposes. Prepare a schedule of all development initiatives earmarked for suppliers for each reporting period in liaison with Enterprise Development Officer. Manage communication (written and oral) for the ASD section. Record all supplier performance queries received in the Register for Supplier Performance from user departments, including SCM sub-units on the Central Repository Systemic-ordinate meetings for the section and suppliers and record minutes. Provide general administrative duties, including preparation of requisitions for goods and services, photocopying, scanning, and housekeeping. Upload and publish latest Enterprise Declaration Affidavit and (EDA) and Declaration of Interest (DOI) forms on the JW communication platforms (i.e., website). Report on administrative functions undertaken on a regular basis. Adhere and comply to the prescripts of the SCM policy, relevant SOPs and legislative prescripts. Maintain a filling management system for supplier data used both for accreditations and enterprise development purposes in line with relevant legislative prescripts. Maintain records of all supplier training interventions undertaken within ASD, including attendance registers and related presentations for audit purposes. Compile supplier data for audit purposes as and when required

JOB REQUIREMENTS

Essential qualifications and experience:
• Matric (NQF Level 4)
• 1 year experience in an administration role
• Microsoft Office (i.e., MS Outlook, Ms Excel, Ms Word)
Please forward your CV and qualifications to: Jw.supplier379@jwater.co.za quoting the relevant reference number and job title in the line subject of your correspondence.

Closing date: 13 July 2023

All the best with your applications