Executive Personal Assistant

Category: SuperSport
Level: Skilled
Closing date: 11 May 2023
Position Type: Permanent
Location: MultiChoice City

The Organisation

The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We’re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.

By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content and providing an exceptional customer experience.

Join Africa’s most loved storyteller!

Location

South Africa, Johannesburg, Randburg

Purpose of the Position:

• To ensure that the executive stays organized and supports them in ensuring that the business runs smoothly
• To work closely with top executives providing high-level administrative support by conducting research, preparing reports, handling information requests, and performing administrative duties such as general correspondence, hosting guests, coordinating meetings, and extensive schedule management.Key Performance ObjectivesTasksPersonal AssistanceMaintain an up to date, orderly and logical filing system that can be easily accessed by relevant individualsMeeting ManagementAnalyse meeting requirements, prepare required information and advise the CEO / ExecutivesEvent management
  • Arrange functions and events according to requirements upon request by the CEO / Executives
  • Determine a budget amount for these events
  • Send invitations to CEO’s / Executive’s invitees in advance
  Make sure that all hotels, travel and forex arrangements are on track and arranged as requestedOperational support Qualifications
  • Essential: Diploma level educational qualification
  Preferred: Degree Experience
• A minimum of 3-5 years’ Secretarial/Office Administrative experience or Equivalent

• Analyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.
• Produce documents, briefing papers, reports and presentations, etc. as requested by CEO / Executives
• Carry out background research and present findings to the CEO /
• Executives
• Carry out specific projects and research as requested by the CEO /
• Executives
• Support executive with presentation and report research and preparation
• Ensure that the CEO’s schedule is planned in advance and that the calendar/diary is up to date and efficiently managed as changes occur
• Request necessary data from management so that reports can be compiled
• Screen phone calls, e-mails and messages either through first line
• response or forwarding as appropriate
• Process incoming correspondence and action as required, e.g.
  • Update calendar
  • Type documentation
  • Distribute / forward information
  • Internal and external queries
• Maintain stakeholder database and ensure that all information is accurate and up to date
• Regularly check resource supplies to ensure sufficient stock

• Schedule meetings as planned or requested
• Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings
• Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting
• Compile documentation required and distribute in advance to delegates
• Arrange logistical requirements and ensure smooth running of the meetings
• Take minutes of meetings and ensure accuracy and timeous distribution

Technical Competencies

• Communication
• Relationship Building
• Confidentiality
• Project Management/Coordination, AdministrationBehavioural Competencies
• Accountability
• Teamwork
• Delegation
• Interpersonal Support
• Perseverance
• Motivating
• Prioritisation
• Analytical Thinking

MultiChoice has a COVID-19 mandatory vaccination policy to ensure a productive and healthy workplace. By submitting your application for employment, you warrant to MultiChoice that you are fully vaccinated against COVID-19 and accept that you will be required to submit your vaccination certificate during the recruitment process. In processing your information we will comply with the requirements of the Protection of Personal Information Act.

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All the best with your applications