Store Administrator: HR & Finance

Advert reference: woolw_000609

Advert status: Online

Apply by: 23 May 2023

Position Summary

Industry: Wholesale & Retail Trade

Job category: Staffing Consultant

Location: Jeffreys Bay

Contract: Permanent


To ensure all Human Resources, Finance, Stock and Systems (SMP’s) administration is compiled in accordance to the standards set for risk compliance thereby contributing to a profitable store environment.

Job description


  • Answer inbound and outbound calls at the switchboard (where appropriate)
  • Completion of Finance Administration
  • Manage cash activities
  • Issue, receive and order of controlled stationery
  • Control of high risk keys
  • Conduct random till spot checks
  • Collate all documents of Float Discrepancies
  • Finalise and close off Cash Analysis
  • Reconcile Centre and Woolworths vouchers
  • Scrutine, reconcile and retain reports
  • Capture in store voucher on recon assist
  • Human Resources Administration
  • Complete weekly staff analysis
  • Complete all attendance registers for contractors, Department of Labour and permanent staff
  • Capture leave types on staff planner and People Soft
  • Print various staff reports
  • Consolidate, submit and file reports
  • Order and control uniforms / name badges & swipe cards
  • Consolidate all Compensation of Injuries and Diseases Act (COIDA) cases and send to Corporate Invest & Risk Compensation (CIRC)
  • Update and maintain HR notice board with adverts, legislation, staffing and training
  • Complete weekly and monthly risk for submission
  • Payroll administration for all payment types
  • Collect, complete and follow-up on terminations, dismissals, resignations and retrenchments paperwork
  • Send filed documents to Shared Services
  • Process Earnings and deductions
  • Staff Planner (scheduling)
  • Capture and update staff details on Staff Planner
  • Manage and file all associated interfaces and reports
  • Control and analyse stock reports to ensure risk compliance and identify exceptions
  • Maintain all systems, methods and procedures (SMP’s) relating to cash analysis and vouchers 


Behavioural competencies


  • Decisiveness
  • Action orientation
  • Adhering to principles and values
  • Relating and networking
  • Following instructions and procedures
  • Coping with pressures and setbacks
  • Presenting and communicating information
  • Problem analysis and problem solving
  • Planning and organising
  • Attention to detail


  • Be available and flexible to work different shifts and across the store

Minimum requirements

Qualifications and Technical knowledge and skills:

  • Grade 12 (with mathematics or accounting will be advantageous) or equivalent NQF level
  • 1-2 years HR/Finance Administration experience
  • Retail and/or payroll software experience will be advantageous
  • Advanced numerical skills
  • Computer literacy including Excel spreadsheets

How to apply:

If you meet the requirements of the above position please send your application fax 021 407 9753 /

Please note, that if you have not received a written response from us on your application within 6 weeks of the closing date, your application was unsuccessful. 

Woolworths is an equal employment opportunity company that is committed to inclusion and diversity

Click here to apply

All the best with your applications

Be the first to comment

Leave a Reply

Your email address will not be published.