Contract Specialist

Closing date: 30/11/2023

Support the Regional Fixed Plant commercial team with the implementation, maintenance and ongoing management of agreed supply and service agreements.

GENERAL ACCOUNTABILITY:

• Ensure implementation, management and maintenance of agreed to supply and service contracts as negotiated by the Regional Fixed Plant strategic sourcing team.
• Assure alignment of regionally agreed contract terms with Global Framework Agreements as may be relevant to the broader Glencore Fixed Plant portfolio.
• Assist the Copper operations team with the verification and implementation of contractual price increases as may be passed on from OEMs/suppliers.
• Give input to tactical and strategic sourcing events as may be executed by the Regional Fixed Plant sourcing team.
• Ensure compliance with agreed to contract terms, deliverables and KPIs.
• Specific accountabilities 
• Monitor contract register within the Regional Fixed Plant portfolio and ensure sourcing projects are executed timeously to replace expiring contracts.
• Will assist and guide the assets/mines about pricing escalations and adjustments as and when submitted by the relevant supplier/s.
• Will be responsible for the verifying of price escalation requests, the negotiating of the requests and the implementation of the approved requests.
• Will review all rate increases, ensure these rates are uploaded timeously and distribute the rates to the relevant sites for record keeping.
• Will be responsible for the review, verification, and implementation of requested contractual amendments and scope variations.
• Will advise Regional Fixed Plant SME’s and Lead on any contractual misconduct or breach of agreed terms and conditions.
• Will ensure effective cost recoupment from OEM’s and suppliers through verification/validation of labor & parts reconciliations, rebates, and discounts.
• Ensuring compliance against contractual performance obligations and deliverables (KPIs).
• Accountable for monitoring and reporting of the commodity spend history and analysis.
• Understand market indices and movements as may be necessary to implement contractual price escalations.
• Will ensure new contract terms and conditions as may be negotiated by the Regional Fixed Plant SMEs are aligned with Global Framework Agreements.
• Sourcing, analysis and reporting of various contract, spend and market data.
• Modelling of costs and scenario analysis.
• Facilitate quarterly / annual Tier 1 Supplier contract reviews.
• Development and maintaining of global and regional supplier KPI reports / dashboards.
• Development of and managing of supplier database for Global and Regional suppliers.
• Support the Regional Fixed Plant SMEs about the sourcing and procurement of ancillary and material handling equipment, parts and services that support the mining function.
• Assist with ad-hoc unplanned mine site requests related to the Fixed Plant sourcing function.
• Assist Regional Fixed Plant Lead and SMEs as may be required to meet short term site requirements.
• Advise Regional Fixed Plant team regarding on-site contract requirements as may be relevant to mine sites.
• Assist, consult, and execute on identified continuous improvement initiatives.
• Determine root causes of problematic process areas and suggest improvements.
• Shape unstructured and ambiguous contracts information into a structured format for communication and reporting.
• Tracking, updating, and completing of PowerBI dashboards and reports.

This role will be based in Johannesburg, reporting to the Fixed Plant Pillar Lead. 

QUALIFICATIONS:

Bachelor’s Degree / Diploma in Engineering / Business /Commerce/Finance / or Related discipline

WORK EXPERIENCE & SKILL REQUIREMENTS:

• 3 – 5 years` experience in supply chain analysis / consulting / planning.
• Relevant experience within a supply chain function.
• Exposure to the engineering function as it relates to mining.
• Knowledge or basic understanding of Robotics Process Automation (RPA).
• Multi-tasking and excellent management of time and priorities is essential.
• Strong verbal and written communication skills that work effectively within team and different audiences.
• Demonstrated, well-developed judgment and problem-solving skills.
• Pro- active, committed and highly motivated.
• Independent, flexible, and entrepreneurial.
• Takes initiative and invest energy to resolve queries and take action as needed.
• High level of attention to detail and data accuracy.
• A strong solutions and customer/client value focus and ability to work in a global, demanding environment.
• Strong analytical skills and ability to define problems, collects details data, analyse, and interpret results and recommend changes and improvements.
• Consultative engagement approach.
• Strong planning and organizing skills.
• Adapting and responding to change.
• Consider future implications.

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