Administrator: Learning Programmes

The BANKSETA is a statutory body established through the Skills Development Act of 1998 to enable its stakeholders to advance the national and global position of the banking and alternative banking industry. As guided by its mandate the BANKSETA is as such an agent of transformation by promoting employment equity and broad-based black economic empowerment through skills development.

Reference Number:	BSLPALIM122023
Job Title:	Administrator: Learning Programmes
Reporting Line:	Manager: Limpopo Region
Full-time/Part-time/Contract:	Permanent
Location:	Polokwane Office

Remuneration: R 305 958,74 – R 458 938,10CTC per annum

The purpose of the role:

The Administrator: Learning Programmes is responsible for keeping all learning programme administration up to date and providing administrative support to the learning programmes staff

Main Responsibilities:

Project Implementation

• Verify the creation of the project, the activities, the budget and purchase orders on the financial system.
• Ensure compliance to the project management policies and procedures is adhered to.
• Ensure that risks for the projects are properly reported on and mitigated in area of responsibility.
• Verify progress reports before tranche payment is loaded for processing.
• Verify that all reports are compiled within set standards and formats.
• Ensure that project information is accurately and systematically recorded.
• Prepare documentation and arrangements for site visit for monitoring and evaluation of learning interventions implementation progress.
• Ensure compliance and adherence to all relevant legislation and BANKSETA policies and procedures on skills development.
• Verify that all payments made (per quarter) link up to the beneficiary report and advise the Manager: Learning Programmes if there are any discrepancies on the report.
• Review the payments list from Finance against the Invoice Register submitted on a weekly basis.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Ensure that all supporting evidence as per the audit request is submitted to DHET / Internal Audit / Auditor General.
• Adhere to all relevant legislation, policies and Standard Operating Procedures throughout the organisation.
• Provide administrative support to the Department.
• Ad hoc travel and accommodation arrangements may be required.

Contract Management

• Update the Commitment Schedule regularly after capturing of performance information in the Performance Information Register in order to track outstanding documentation.
• Verify the contract exist and the budget is available.
• Prepare PCCN for PMO to capture contracts on the Commitment Schedule
• Prepare PCCN for project write-backs
• Follow up with stakeholders to close out their contracts on time.
• Administration of disbursements of discretionary grant programs.
• Load payments with supporting evidence received from Specialist: Learning Programmes onto the financial system.
• Submits payment packs to Manager: Learning Programmes for review prior to approval on system in order for Finance to make payments.

Management of Performance Information

• Save evidence according to the BANKSETA policy and for auditing purposes.
• Consolidation of Learning programme QMR for all relevant indicators.
• Validates learner data Captured on QMR
• Generates reports on information captured and submits to Line Manager, weekly, Monthly and Quarterly.
• Sort file according to quarters for ease of retrieval during audit process.
• Ensure that all project related documentation is saved according to the BANKSETA Policy
• Verifies learner supporting documentation to ensure authenticity.

          Customer Service, Interpersonal Relationships with Internal and External Shareholders

• Build collaborative relationships with team to ensure achievement of objectives.
• Provide input into departmental reports to support decision-making.
• Support management with tracking of expenditure in line with budget.
• Assist stakeholders with information on new programmes and other SETA related systems.
• Build and maintain healthy and sustainable relationships with stakeholders, both internally and externally.
• Identify issues and problems within allocated area and make recommendations to implement changes as and when required.
• Investigate and address problems in the most appropriate manner.
• Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
• Provide support the stakeholders on the submission of relevant documents as per the BANKSETA Standard Operating Procedures.
• Promptly attentively respond to customer requests within established parameters and time frames.

To continually develop own personal expertise to drive personal growth

• Develop your own Individual Development Plan (IDP) reflecting current and future development requirements to drive your personal development.

Competencies:

Values

• Respect
• Innovative
• Stakeholder Focus
• Professionalism
• Diversity
• Integrity
• Teamwork

Functional/Technical

• Legislative compliance
• Administrative and Organizational Skills
• Data Management
• Report Writing
• Time Management

Behavioural

• Problem solving
• Results driven
• Professional
• Stress tolerance
• Interpersonal relations
• Ability to work independently
• Attention to detail and accuracy
• Interpersonal skills
• Communication skills (Written and Verbal)

Knowledge and Skills Required:

• Strong knowledge of skills development legislation, SETA requirements Knowledge of Department of Higher Education & Training (DHET), National Treasury, Auditor General Performance Audit and SETA processes
• Project Management / contract management
• High levels of stressful working conditions and working long hours.
• May be required to travel.

Minimum Requirements:

• Higher Certificate (NQF 5) in Administration, HRD, Public Management or equivalent
• A minimum of 2 years inn Administration or another relevant field

Closing date for applications: 12 January 2024

Note: Preference will be given to candidates who meet BANKSETAs Employment Equity Plan.

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All the best with your applications