Senior Administration Officer

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Closing Date2024/01/12
Reference NumberETH231214-8
Job Number51000406
Job TitleSenior Administration Officer
Job TypePermanent
Job GradeT11
DivisionNil
DepartmentNil
BranchNil
Vacancy GroupCity Administration
Reporting ToHead (City Hall Administration & Secret)
Location – Town / CityDurban
Location – ProvinceKwaZulu-Natal
Location – CountrySouth Africa
Job PurposeTo provide administration support services to various strategic processes and initiatives within the unit such as a risk management, Health and safety Management, performance management, skills development, talent management and customer services management.
Key Responsibility Areas• Co-ordinates risk management in the Unit by Capturing all risks into CURA risk register.
• Co-ordinates the Units emergency preparedness by chairing and ensuring that emergency preparedness meetings are held.
• Coordinates the unit’s skills development initiatives by monitoring the implementation of the WSP.
• Monitoring that performance agreements are concluded, signed and captured on the municipality’s performance management systems.
• Facilitating the submission of the Units contribution to the scorecard and SDBIP, including project plans and KPI definitions.
• Facilitates the unit’s talent management initiatives.
• Co-ordinates with unit’s customer service management initiatives.
• Manages the procedural administrative and reporting requirements/ deadlines associated with the function.
• Produces and edit documents requested by managers within the unit.
• Ensures that a good knowledge of theory, policies and processes that govern the unit’s operation.
Competencies• Attention to detail.
• Ethics and professionalism.
• Problem solving.
• Planning and organising.
• Business processes.
• Data processing & Analysis
• Interpersonal relationships.
• Communication.
• Client orientation and customer focus.
• Action orientation.
• Resilience.
• Change readiness.
Essential Requirements• Diploma (NQF Level 6) in Public Management or Public Administration or equivalent.
• Valid motor vehicle driving license.
• 3 years relevant experience
Preferred Requirements• Degree (NQF Level 7) in Public Management or Public Administration or equivalent.
• 4 Years relevant experience.
Housing SubsidyYes
LeaveYes
Medical AidYes
Pension FundYes
RemunerationR351 622.62 – R456 424.96 per annum
13th ChequeYes
Contact NameLilly Tandabantu
Contact Telephone031 322 7701

Closing Date2024/01/12
Reference NumberETH231214-7
Job Number55000048
Job TitleSenior Administration Officer
Job TypePermanent
Job GradeT11
DivisionNil
DepartmentAdministration Support Services
BranchNil
Vacancy GroupMayoral Parlour
Reporting ToManager (Administration Support)
Location – Town / CityDurban
Location – ProvinceKwaZulu-Natal
Location – CountrySouth Africa
Job PurposeTo provide administrative support and control to the Mayoral Affairs Department.
Key Responsibility Areas• Controls and supervises the sections within the Support Services Division, including budgetary requirements.
• Ensures adherence to finance procedures and regulations by staff in all Divisions of the Department.
• Ensures the proper provision of adequate statistical and management information as required by the Department.
• Prepares the Departments and Councils Capital and Operating Budgetary requirements and monitors expenditure on an ongoing basis.
• Arranges the daily relief and casual staff requirements of all Departments within the Division as requested.
• Investigates, formulates recommendations and writes reports on items requiring attention by the Director City Secretariat.
• Undertake special projects.
• Attends meetings as directed and ensures implementation of matters arising therefrom.
• Oversees the on-going maintenance/ upkeep of the internal office areas of the City Hall Complex and parking.
• Ensures the effective maintenance of the Departments network of computer equipment and all stand-alone computer equipment.
• Assist with disciplinary matters, including counselling of staff.
Competencies• Attention to details.
• Ethics and professionalism.
• Problem solving.
• Planning and organising.
• Business processes.
• Data processing & Analysis.
• Interpersonal relationships.
• Communication.
• Client orientation and customer focus
• Action orientation resilience.
• Change readiness.
Essential Requirements• National Diploma (NQF Level 6) in Public Management or Administration or related field.
• 3 Years relevant experience.
• Computer literacy.
Preferred Requirements• Degree (NQF Level 7) in Public Management or Public Administration or related field.
• 4 Years relevant experience.
Housing SubsidyYes
LeaveYes
Medical AidYes
Pension FundYes
RemunerationR351 622.62 – R456 424.96 per annum
13th ChequeYes
Contact NameLilly Tandabantu
Contact Telephone031 322 7701

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