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DIVISION: Finance
JOB TITLE: Accounts Payable Manager Group
REPORTING TO: Finance Manager Group
COMMENCEMENT DATE: To Be Confirmed
APPLICATION CLOSES: 18 January 2024
JOB SPECIFICATION
▪ Responsible for providing financial, administrative, Managerial and clerical services for 14 Companies
including Manufacturing in order to ensure effective, efficient and accurate financial and administrative
operations. Key interactions All staff up to Key Management.
Main Responsibilities
- Processing of accounts payables, clearing of GRN, dealing with supplier queries, and
performing reconciliations on AP accounts for the Select PPE Group. - Signing off on recons performed by Accounts Payable Clerks.
- Processing and monitoring payments and expenditures.
- Receive and verify authorize monthly invoices.
- Verify that transactions comply with financial policies and procedures.
- Data enter invoices for payment.
- Maintain listing of accounts payable.
- Maintain the general ledger.
- Maintain updated vendor files.
- Print and distribute monthly financial reports.
- Maintain a filing system for all financial documents.
- Prepare payment forecasts. Monthly Payment Files.
- Ensure the confidentiality and security of all financial files.
- Overseeing the AP department, signing off on AP reconciliations.
- Opening and maintaining of supplier accounts in Syspro.
- Assist the Financial Manager, Finance Director, CEO , Management Accountant in any task
that may be required. - Update Monthly recurring spreadsheet cost all companies.
- Analize update driver overtime cost.
- Complete all Supplier credit applications.
- Update all BEE Certificates and spreadsheets.
- Assisting with annual BEE Audit and Financial Year end Audits.
- Project Management – Source Material for projects, Cost analysis.
- Updating Lease control spreadsheets.
- Reviewing updating all legal contracts including leases.
- Preparing Monthly expense spreadsheets, Forecasting expenses.
- Set Up New Branches, Closing Branches.
- Negotiate Payment Terms with suppliers.
- Update Imports Payments Schedule, Including Sign off all Auth Letters.
- Setting up new Suppliers and Verifying new Suppliers with Imports company.
PERSON SPECIFICATION
Qualifications
a) Matric essential
b) Post Matric certificate or degree Certificate in Finance or Financial Management
Experience
a) 2-5 years knowledge of accounts payable, accounts receivable and maintaining general ledgers
b) 2-5 years ability to maintain a high level of accuracy in preparing and entering financial information
c) Computer skills – Microsoft Office
d) Microsoft Office, Syspro , Microsoft Teams , Excel
Other Attributions
a) Excellent interpersonal skills
b) Analytical and problem-solving skills
c) Decision making skills
d) Effective verbal and listening communications skills
e) Attention to detail and high level of accuracy
f) Very effective organizational skills
g) Effective written communications skills
h) Computer skills including the ability to operate computerized accounting,
spreadsheet and word processing programs, and email at a highly proficient level
i) Stress management skills
j) time management skills adhere to strict deadlines.
REQUIREMENTS
(In line with the EMPLOYMENT EQUITY objective)
▪ Employment Equity Applicants would be preferred.
▪ Preference will also be given to people with a disability who will be able to operate within the operational requirements and in the present physical facilities available in the organization.
Please apply in writing together with your CV to: Email: recruitment@selectppe.co.za
Internal applicants are to discuss their applications with their Line Manager before applying. Should you not hear from us within 2-3 weeks after the closing date of this application, please consider your application unsuccessful.
All the best with your applications
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