Astron Energy Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

1. Operations Admin Stocks Accountant
2. Key Accounts Manager – B2B Fleet Card& CRT Sales (Coastal)
3. Card Business Performance Analyst
4. Contractor – Site Coordinator (Ikhwezi)
5. Account Manager – Indirect Sales
6. Occupational Health Nurse Practitioner (OHNP)
7. Business Relationship Manager – Sales & Marketing
8. OMS Program Team Lead
9. Operations Relief
10. Inside Sales Representative
11. Administrator – Invoicer
12. Projects Lead
13. Data & Information Architect

Operations Admin Stocks Accountant

Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.

• Accountable for performing the following critical tasks with emphasis on accuracy and quality:

• Daily to Daily Stock Reconciliation, Customer Queries
• Creating Purchase Orders on ARIBA (SAP)
• Daily/Weekly/Monthly inventory reconciliation
• Out of tolerance inventory loss/gain investigations
• Explanations and execution of corrective action plans.
• Ensure Hauler payments, query are resolved timeously
• Fosters compliance culture at the facility through effective execution of all administration controls which include but are not limited to: Hauler Payments, User Access, SOX controls RTS, JRNL’s and Credit/Debit notes
• Collaborates with plant management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews.
• Ensure corrective actions are implemented and “open” items from Audits are closed in prescribed time
• Handling and processing of Joint Venture accounts
• Relief Compliance Administrator as and when required

Daily basis  to drive  overall responsibility to drive compliance at terminal level to  Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.

Professional Qualification and Certifications:

• Senior Certificate and 3-years Tertiary qualification in Finance, Accounting, Business Management or Supply Chain

Work Experience:

• 3-5 years experience in finance, accounting, reconciliation

Knowledge and skills:

• Analytical Thinking and Problem Solving
• Attention to Details
• Business and Financial Acumen

Application deadline:04 June 2024

Key Accounts Manager – B2B Fleet Card& CRT Sales (Coastal)

Management of strategic key accounts, responsible for relationship and retention strategy of platinum client base.
2. Positioned as a strategic partner and trusted advisor, establishing new opportunities and solutioning for client needs.
3. Collaborate with internal and external stakeholders to solution for client needs and develop bespoke solutions that meet client requirements
4. Responsible for strategic partners and alliances, conduct regular business reviews, quarterly business steerco’s and engage at decision maker level
5. Develop and sustain solid relationships with key clients of financial importance
6. Lead the negotiation of contracts with key clients and complex structures
7. Addressing and resolving key client complaints
8. Act as a main contact between key clients and internal stakeholders
9. Compiling reports that meet client needs
10. Developing a thorough understanding of client needs and fulfilment of needs
11. Identifying new markets, segments and industries that B2B Fleet and CRT will be successful in
12. Represent the business at external functions, presentations and fleet related events
13. Collect market related information and competitor information
14. Increase share of wallet and drive new volumes, profitable growth and monitor leakage
15. Identify remedial actions to retain and protect client and volume base
16. Responsible for due diligence and corporate governance
Create a target customer strategy, proper customer segmentation and value proposition
17. Identify risks to the business and implement controls to mitigate risks
18. Drives the new business and business development strategy

·       Financial Perspective

Annual budget or financial business dimensions that the job either directly controls or indirectly influences includes
1. Annual fuel volume 20mltrs
2. Annual average margin of 20 cpl
3. Monthly accruals for arrears rebate customers
4. Card Penetration

5.  Manage customer volume realization per contract and discount offered

·       Customer Perspective

1. Plan, monitor and achieve individual sales targets (e.g., Volume, margin target, Card penetration etc.
2. Add value to the business by maintaining and increasing average like for like per customer to arrive at an average growth of 7.5% for various customer segments.
3. Be dedicated to platinum banded customer base and develop and maintain individual account plans for them.
4. Plan monthly customer calls and visits to provide the appropriate level of service to existing and new customers a week before new month with a focus on retaining/expanding existing business.
5. Fill and update your SPANCOP pipeline weekly with qualifying accounts. Identify these accounts through cold- calling, networking and business journals.
6. Effectively use the SPANCOP process in new business development.
7. Increase the value for existing Astron Energy customers through cross range and up selling.
8.   Understand the business needs of customers, provide information and coaching on products and services; leveraging Astron Energy CVPs to negotiate win-win solutions with customers and prospects
9.   Effectively use the Sales 1st tools in CRM.
10. Leverage on existing Cards Customer base to build Astron Energy Loyalty membership
11. Ensure that all customer reconciliations are closed out on time for payment to be made on customer       invoice.

12.  Build relationships with the Alliance bank consultants (joint customer visits) to increase share of wallet volume for existing Alliance customers and pursue new business opportunities.

13.  Completion of economic tools to ensure profitability for out of discount band offers and tenders

14.  Tenders:  complete and submit on time

·       Business Excellence

1. Support assigned retail sites by providing leadership through training and compliance on the use of the various payment systems (terminal and cards availability at retail sites).
2. Be responsible for own development plan to continuously improve competencies.

3. Be responsible and initiative-taking in SHEQ issues related

to your work and work environment.

·       People Management

Establish good relationships with all internal and external stakeholders involved in the star card process from start to finish

Manage card process with external parties, Bank alliances and Vendors

Professional Qualification and Certifications:

·       Bachelor’s Degree or Diploma in Sales and Marketing

Work Experience:

·       Minimum of 7 years sales experience in front line sales role and Key Account Manager role 

Knowledge and skills:

Requires a range of skills from closing sales and nurturing relationships to strategic planning and cross functional leadership Ability to profile customers and well disposition to decision makers Ability to target customers with the best return on investment Decisive and ability to execute on a plan Ability to execute on the Fleet B2B and CRT strategy Strategic outlook Data driven mindset Excellent communication skills Adaptability Developing relationships Project management Listening skills and empathy Builds and increases trust Develops consistent and repeatable new business Meets growth and retention goals Creates long and sustainable relationships Service and sales oriented Understanding the sales process , identifying upsell opportunities and effectively closely deals Collaboration and engaging external stakehlderrs, JV’s Alliances and Partners in the client solution Developing strong sales pipeline

Application deadline:27 May 2024

Card Business Performance Analyst

Responsible for providing commercial and administrative support to the retail CRT, Fleet & Card team with a focus on the following activities.
1. To implement / deliver the Fuel card, provide back-office support for fuel card activities
2. To work with the entire Retail Team and Finance to ensure a smooth delivery of CVP to card customers
3. To analyse volume for independent sites so they can be streamed to retail and be added to the Fuel Card Platform
4. Volume analysis of independent sites vs Fleet Card purchases to ensure volumes match (no foreign fuel used)
5. Monthly volume analysis to determine SOW growth targets are being met
6. Discount reports reviewed, and discounts updated prior to expiry
7. Support sales team with gap analysis for customers (AE network vs competitor network)
8. Working with finance to report on volume profitability monthly
9. Engage partners to identify customer volumes, leakage and proactively engage customers, BDM and Account Managers on remedial plans to regain market share.
10. Liaise with internal and external partners as a central point of contact for speedy resolution.

• Financial Perspective

Provide decision support & economic analysis on the CRT, Fleet and Card business. Implementation of the fuel card, management, back – office support during execution Support the CRT, fleet & card team in growing the               entire Astron Energy Card fuel sales volume by 7.5%       across    Retail and business portfolios. Analysis of volume reports per customer to determine SOW growth and volume trends. Analysis of CRT network volumes vs bulk purchases through Astron Energy.

• Customer Perspective

1.           Support with new customer recruitment and maintain               existing customer portfolio (both Fuel Card &               Independent)
2.           Receive Card Limit & Load Instruction Form
3.           Generate Card Limit & Load Report
4.           Review and Sign card limit and load instruction task
5.           Create Operator Cards for Retail Sites
6.           Create Payment Terminal Tools Card
7.           Locks and Unlocks Client Accounts and Cards
8.           Monitor Transaction Collection
9.           Generate Customer Account Load Report
10.         Complete Customer Card Load tasks
11.          Manage discount expiry report and ensure discounts are renewed prior to expiry.

12.          Load customer savings reports and update customer               contact details

13.          Update AE Card price list monthly and distribute to               customers

14.         Distribute updated AE Card site directory to customer               base

15.         Proposal preparation for new prospective customers               and Bank Alliance prospects

16.         Completion of documentation for new customer on-              boarding, and end-to-end facilitation (incl. loading of               discounts and report loading)

17.         Handling customer queries and complaints for bronze               customers

18.         Facilitation of site related queries to TM’s and BM AM’s,               follow up and feedback to customer

19.        Tenders:  support CSR in completion and submission

20.  Support to BDM and Account Managers for customer, stakeholders and partner support and resolution.

• Business Excellence

1.           Regular interaction with Retail Team, Finance &               Customers
2.           Manage card sales volumes for Independents and                measure to actual volume uplift
3.           Manage the credit KPI for both Independents and Fuel               Card Customers and Alliances (Over dues / Day Sales               Outstanding)
4.           The function is responsible for the implementation of               the fuel card, management, back – office support during               execution

Collaborate with finance to generate month end sales and commercial reports for the CRT, Fleet & card business

• People Management

 Establish good relationships with all internal and external stakeholders involved in the star card process from start to finish Manage card process with external parties, Bank alliances and Vendors

Professional Qualification and Certifications:

• Bachelor’s degree or Diploma in Commerce/finance, Sales and Marketing or equivalent

Work Experience:

• Minimum 3 years of work experience and preferably in the Oil industry
• A good understanding of the commercial drivers that impact enterprise profitability and returns on investment is a plus

Knowledge and skills:

High Analytical, effective Problem solving and Retail operations experience. The ability to articulate business performance through excellent presentation skills, both written and verbal Strong administration skills Proactive, Self-Motivated, Works with minimal supervision. Proven track record in facilitating Sales & Marketing initiatives.     Strong Teamwork and interpersonal skills Results oriented and Ability to deliver through others and collaborate with multiple teams.   Excellent analytical and problem-solving skills. Good communication skills

Application deadline:27 May 2024

Contractor – Site Coordinator (Ikhwezi)

Contract End Date – 30/04/2025The purpose of the Site Co-Ordinator’s role is to be the single point of contact between the project team (Uphondo) and the Branded Marketers during all the life cycle of a re-branded site. The purpose of this role is also to keep the Relationship Managers aligned with project activities and to ensure we maintain a good and strong relationship between the Retailer/ BM and AE.

This is a fixed term contract with an end date of 31 December 2026.

Responsibilities

• Understand Astron Energy business objectives and support Astron Energy’s relationship with Retailers and Landlords
• Understand and ensure that high level project communications reach the relevant Retailers via Branded Marketers
• Responsible for the communications between the project and AE  Relationship Managers
• Responsible for the communication between the project and Uphondo Regional Project Manager
• Responsible for the communications between the project and Retailer via Branded Marketers
• Assist Uphondo with site surveys and keeping the Retailer and Landlords informed of site surveys
• Responsible to escalate any project issues to the Retail Sites Lead
• Will use the information from the live Site list and Smartsheets schedule to inform the Retailer and Landlords on a regular basis when their site/s will be rebranded
• Escalate any specific message or communication needs to the Retail Sites Lead as and when needed
• Assist in updating and keeping the Smartsheets programs live and accurate
• Ensure BM’s are billed for cost contribution as per the agreed model and track to conclusion

Skills

• Good communication skills
• Understanding of Astron Energy Retail network and agreements
• MS Excel proficiency
• MS Outlook proficiency
• Ability to learn how to use Smartsheets (cloud-based programming tool) as planning, monitoring and control tool

Experience

Past working experience in the Oil and Gas Retail sector similar to the experience of a Astron Energy Territory Manager or Business Consultant role

Qualifications

As a minimum Matric or grade 12

Relevant post matric qualifications in Commerce or Communications or Retail

Account Manager – Indirect Sales

Management of Individual Customer Profitability metrics across all product sold to a given customer incl. P&L, Financial Responsibility for Product Sales and Balance Sheet in respect of allocated customers (Lubricants and Fuels

• Monitors monthly performance and agreed action plans to ensure Volume and Margin targets are achieved.
• Manages associated operating expenses and CAPEX budgeting against given set of customers.
• Responsible for area value chain optimization plans to maximize gross margin.
• Ensures IDC customers are profitable in terms of Supply Chain and Customer Profitability (SCCP) direction.  
• Plans and executes sales & marketing strategies, processes, programs, standards and operations across the various classes of trade for fuels and additional profit centers, consistent with the Business Plan.
• In the IDC channel, carefully monitors the market and competitor moves and strategies to identify new business opportunities, volume growth opportunities and solutions for customers related to growing business.

• Successful incumbent must demonstrate and role model Key Leadership behaviors:
• Results: Business case driven and stretch goal oriented while constantly challenging the cost of how we do things.
• Speed: Tolerate higher risk, demonstrate urgency & decisiveness.
• Simplicity: Set priorities and ensure work is fit for purpose

Qualifications, Knowledge, Skills Required:-

·        Senior Certificate and a Commercial Degree

·        3-5yrs Commercial sales experience preferably in a IDC environment.

·        · The incumbent needs to have a clear view of customer profitability and NOI drivers.

·        · Incumbent will exhibit a clear understanding of Marketing operations within South Africa and the ability to develop strong relationships with customers.

·        · Demonstrates an ability to enforce all terms and conditions of all product agreements.

·        · Incumbent must have strong financial, analytical skills, and a solid working knowledge of SAP, PC software applications (i.e. Excel, Word, Outlook & PowerPoint),

·        · Must be in possession of a good understanding of the oil industry in RSA, the environment in which the company operates, and the overall Marketing objectives and vision in order to ensure alignment of goals with strategic direction.

·        · Needs minimal supervision & at times will operate under tight or stringent deadlines.

·        · Strong negotiation and consultancy skills required.

·        · Collaboration with other functional groups in order to execute for enterprise value.

Application deadline:02 June 2024

Occupational Health Nurse Practitioner (OHNP)

Ensures compliance to the Occupational Health & Safety Act (OHASA), Corporate Health & Medical protocols and Compensation for Occupational Injuries & Diseases (COID) legislation. 

•    Implements best practices as shared by Corporate Health & Medical.
•    Manages Refinery Clinic including:
–    Procuring of medicines.
–    Sourcing & managing of Locums.
–    Maintenance of clinic equipment. 
•    Interfaces with the following:
–    Refinery Doctor.
–    Occupational Hygiene Specialist.
–    Corporate Health Specialist (Nurse / Sister).
–    Designated hospitals.
–    Company Corp Health & Medical team to ensure alignment of treatments and protocols. 
–    IMT – Senior standby’s (IC, Safety Officer & Ops)

•    Conducts clinic screening on employees, entry and exit medicals, return to work medicals, and offers advice on healthcare as and when required. 
•    Report monthly incidents, accidents, and injuries for assessment. 
•    Assess and manage disability cases.
•    Performs routine drug testing and flags employees for Employee Assistance Program (EAP). 
•    Participates in Health risk assessments and amends the medical surveillance program based on results. 
•    Provides telephonic and/or face-to-face first-aid advice, self-care/homecare, symptom management techniques, referral for ergonomic interventions and referral for medical evaluation. 
•    Coordinates Repetitive Stress prevention process for the Refinery.
•    Identifies the required content of first-aid kits and sources for its availability and ensures first aid kits are maintained. 
•    Maintains country medical protocols, medical procedures, and medical forms.  
•    Performs Incident Management Team (IMT) Senior Standby’s.

Key Performance Indicators:
•    Occupational Health Safety (OHS) Risk Assessments.
•    Biological Monitoring.
•    Lost Time Injury Frequency Rate (LTIFR) management.
•    Wellness & OHS Program effectiveness – Coordinates employee wellness programs for the Refinery, rollouts corporate wellness programs as identified by Regional and Corporate wellness departments.
•    Maintain and secure employee medical records.
•    Ensure compliance with medical documentation. 
•    Manage stock control for medical supplies.
•    Performs injury case management in accordance with Early Injury Management (EIM)Process to prevent injuries from escalating to more serious injuries. 
•    Conduct blood tests and offer counselling. 
•    Organize annual employee medical surveillance screenings. 
•    Ensure family planning materials availability. 
•    Manage company Clinic licensing and first aid supplies.

Interpersonal Skills: 
•    Professionalism. 
•    Communication.  
•    Planning and organising.
•    Decision-making. 
•    Diversity management. 

Knowledge: 
•    Statutory legislation. 
•    Industry workplace hazards. 
•    Compensation Commissioner procedures. 
•    Employees Awareness Program (EAP). 
•    Microsoft Office. Primary health care.
•    Nursing Administration.
•    Computer literate.
•    Administrative Skills.

Qualifications: 
•    Grade 12 – (Required)
•    B-Tech Degree / Degree in Occupational Health Nursing – (Required)
•    Registered with the South African Nursing Council (SANC) – (Required)
•    Registered with South African Society of Occupational Health Nursing (SASOHN) – (Required)
•    Dispensing Certificate/ Competency – (Required)
•    Qualified do perform Audiometry – (Required)
•    Qualified to perform Spirometry – (Required)
•    Qualified to perform Vision Testing – (Required)

Work Experience: 
•    3 – 5 plus (+) Years of relevant experience (Industry base – Petrochemical, Oil & Energy).
•    5 + Years relevant experience.
•    Capacity to implement and maintain standards of heath practice required from accredited bodies and appropriate health legislation.
•    Must be prepared to be flexible in working hours or shifts when required.
•    The ability to actively participate as a member of a team to achieve goals.

Application deadline:24 May 2024

Business Relationship Manager – Sales & Marketing

The Sales & Marketing BRM is a strategic partner with the Sales leadership teams, as well as the internal and external sales support groups and partners, and drives thought-leadership to bring innovation and value to these departments. They manage the end-to-end IT portfolio of applications and ensure spend is aligned to strategy, value office and follows governance and procurement processes. This role partners closely with key business stakeholders to ensure IT demand is captured, prioritised and planned effectively giving visibility to both business and IT on IT demand and supply and provides alignment with the overall IT Strategy and roadmap. This role will also ensure that all commitments to business can be achieved and prioritised effectively but also partner with business to proactively offer and support in any technology efficiency / improvements. This role forms part of the IT leadership team.

Roles & Responsibility (but not limited to):

• Lead a team of IT professionals to deliver support and value to the BU in order for it to meet its strategic objectives.
• Direct and manage the provisioning of IT services to the sales operations of the business.
• They will act as a point of escalation for the IT build and run teams within this business tower and also be a key point of contact for business stakeholders for IT demand.
• Maintain demand process for new proposals with overall responsibility for steering these proposals through the early phases of approval
• Develop and enhance relationships with key business stakeholders, actively manage their expectations & monitor satisfaction levels
• Address sales and marketing demand by capturing high level technology requirements
• Ensure high level technology impact analysis is provided to business for faster decision making and demand planning
• Develop training, maintenance, implementation, upgrade, enhancements, safety procedures, protocol, and documentation where required
• Work with the senior management team to develop business plans, budgets, IT strategy, and other key targets for the IT department
• Provide leadership, direction, and coordination for IT activities between sales and marketing support business departments
• Develop expense and capital budgets, gain approval, analyse monthly variances, and lost opportunities and operate the IT department within budget parameters.
• 24/7 availability in order to resolve critical issues
• Provide overall oversight and management guidance for all vendors to ensure compliance to agreed SLAs
• Assure prompt and effective action is taken to resolve technical problems and minimise repetitive discrepancies through continuous improvement efforts
• Manage and provide oversight for end-to-end service delivery from Sales and Marketing IT team (including ecosystem partners and third parties) to business
• Contract Management – Evaluates a potential service provider’s reputation, resources and expertise
• Carry-out all required contract negotiations for new and existing contracts with third parties
• Regular presentations and updates at leadership forums e.g. Sales LT’s, Franchise Advisory Councils, Exco’s, Partner forums, etc.
• Responsible for driving and ensuring IT compliance and security standards are maintained at all times.

Professional Qualification and Certifications:

• Bachelor’s Degree in Computer Science, Information Systems or other related field, or equivalent work experience.
• SAP certification and/or experience preferred, especially SAP SD and Hybris/Commerce Cloud
• CRM certification or experience preferred

Work Experience: 

• 10 or more years IT experience, preferably in a Retail environment
• 5+ years management experience, preferably in a business facing / client facing role

Knowledge and skills:

• Strong strategic partnering skills with IT and business stakeholders
• Strong leadership skills
• Ability to work under pressure, with tight deadlines and a ‘can-do’ attitude
• Thought-leader and change agent to drive innovation and change at a strategic level that delivers maximum business value
• Extensive knowledge of IT systems and application architectures – highly skilled and experienced in development and operational support of IT systems
• Deep understanding of the retail technology stack to include OS, DB, middleware, POS, Loyalty, Card processing, IoT, application layer, virtualisation, and cloud technologies
• Strong verbal and written communication skills

Application deadline:24 May 2024

OMS Program Team Lead

The Operating Management System (OMS) Implementation Team Lead will coordinate all OMS activities on behalf of all Astron Energy BUs with 60% of the time supporting the Refinery and the balance to supporting the rest of the BUs.

The duties will include the following:

• Accountable for closing OMS gap closure actions.
• Develop an overall OMS change management plan.
• Provide progress reports to the OMS Steering Committee.
• Serve as BU contact for the remaining gap assessments.
• Where required, serve as Sub-element owner for Astron Energy.
• Coordinate OMS standard deviation management.
• Review and rewrite (where necessary) all procedures to align with the OMS elements.
• Establish a central document repository of OMS documentation.
• Develop and conduct BU OMS training.
• Conduct BU self-verifications (Tier 1) and support BUs with Tier 2/3 audit preparation including Engineering & Ops barrier assurance.
• In addition, the team will support the following initiatives:
  • Document Management System (CDMS) update project. Approximately 5000+ documents for the Refinery which requires review and alignment with OMS.
  • DRR action close out, 23 actions
  • Operational discipline gameplan

The OMS Implementation Lead will integrate all activities across the Astron Energy BUs and provide consolidated feedback to the required stakeholders. The internal stakeholders include the following:

• Refinery Leadership Team
• Logistics Leadership Team
• Retail Leadership Team
• SHEQ Exco Committee
• OMS Steering Committee
• SHEQ Centre OMS

Professional Qualification and Certifications:

• Bachelor’s degree in engineering or similar relevant technical degree.
• At least 10 years of experience in Operations, Reliability, Maintenance, Technical or SHEQ field in the oil and gas industry.
• At least 3 years of experience as a supervisor.

Work Experience:

• Experience with refinery operations, maintenance execution, project management, process safety, personal safety, environmental management and or auditing.
• Experience in supporting project managers and initiative owners in managing changes. Experience as an MRR/Blueprint workstream lead would be advantageous.
• Ability to challenge the status quo and develop effective strategies for change.
• Ability to facilitate conversations and communicate effectively with stakeholders at various levels within the organisation.

Knowledge and skills:

• Excellent interpersonal and communication skills, including experience working as a team member and leading teams.
• Ability to establish priorities and manage multiple priorities.
• Ability to understand the business drivers and convert this into specific change management strategies.
• Excellent English communication, presentation and report writing skills.
• Strong project management skills.
• Ability to operate at multiple levels and take a hands-on approach.
• Excellent people skills, able to work across discipline and managerial boundaries, up to the executive management level.

Application deadline:28 May 2024

Operations Relief

Provides cover for terminal staff in operational and administrative positions requiring knowledge of all terminal operations and systems. This includes operating procedures, maintenance processes, stock control standards and HES policies and processes, Lead Operators and Operations Administrators (Compliance, Accountants and Invoicers).

• Lead Operators – Responsible for execution of day to day operational activities at proprietary Terminal including Product receipts / Pipeline operations relating to scheduling, Transfers, Loading rack operations, Tank operations, Quality control, Routine maintenance, OE/HES, Stock control and reconciliation with regards tank operations to the Stock Control Standards.
• Compliance – Actively drives Compliance and Controls at Terminals to ensure adherence to Stock Control Standards. Address gaps and trends from Stock Control Administrative and Audit reviews.
• Accountants – Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures. Performs all inventory reconciliations (daily and monthly)
• Invoicers – Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (Fuelfacs/SAP). Create filling advise note (FAN) on Fuelfacs for all bulk loadings (Own, BM, COC, etc.)
• Lead the Logistics organization in the safe, reliable and efficient terminal operations and secondary transportation at the Terminals consistent zero accidents, zero incidents and ROCE.
• Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for ROCE and OEAT (NOI). Accountable for Service Delivery Reliability to Customers.
• Accountable for the co-ordination of the terminal and transportation operations
• Provides administrative and analytical support to Terminal Leadership as required in order to support and optimize the business.  Responsibilities include: Cost analysis, inventory reconciliation, BI Hauler In transit Loss/gains, PO’s/SO’s in Ariba and other regulatory paperwork/interface that may include economic analysis of operational alternatives/business scenarios. 
• Provides analytical support to track compliance with OE/HES, operational standards, and other initiatives as well as stock control analysis and incident investigations
• Assist in incident or loss investigation, agreed on corrective actions and ensure timely completion thereof. Stewards the LPS process by ensuring that Terminal staff are conducting an adequate number of observations and that action items are completed on a timely basis. Attend  Safety Meetings, Stand Downs, Responsible for Loss Prevention System Observations (LPOs) and Job Loss Analyses (JLAs). Reporting of all incidents in line with IIR , EIM and other related processes

• Creating Purchase Orders on ARIBA
• Collaborates with facility management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews
• Ensure Hauler payments, query are resolved timeously
• Issue permit to work for contractors performing any maintenance work at the facility
• Conduct terminal induction and perform inspections for the issue Safe Loading Pass for vehicles

Professional Qualification and Certifications:

• Senior Certificate and Advanced Diploma or Degree in Operations, Supply Chain, Finance or equivalent

• Work Experience:
• 3-5yrs Logistic/Supply Chain terminal/depot and operations experience
• Petroleum Experience (Oil and Gas)
• Stock Counting/Reconciliation/Invoicing
• Ability to work shifts

Knowledge and skills:

• Numeracy skills
• Computer Literacy
• Terminal Equipment, operational/production/manufacturing knowledge
• Analytical thinking/Problem Solving
• Communication
• Supervisory

Application deadline:27 May 2024

Inside Sales Representative

Provides back office support for Sales Team and Management as well act as a liaison for Sales, Customer Service Centre and Marketing. Provides administrative support and effectively collaborate with the sales team and other stakeholders to grow the current customer base. Customer interface on existing accounts.

Sales Process Execution

• Tender/Business development support.
• Execute non- customer facing activities of the sales process for customers.
• Responsible for compiling weekly sales volume and back-order reports.
• Liaison between Sales and Supply Chain on sales, ad-hoc queries and order process.
• Conduct desktop account management and research.

Demand Planning

• Review and update sales forecasts- input to Demand Mgmt. System.
• Provide monthly inputs for Sales & Operations process.
• Maintain customer master.
• Track and report inventory levels of finished products at all company owned stock locations.
• Monitor and assist with Old and Slow stock management.

Marketing and Customer Relationship Development

• Build relationship with customer through active collaboration.
• Work with customer to identify and solve needs and resolve issues.
• Liaison between Sales and marketing.
• Responsible for internal and channel customer communication (Product shortages, operational constraints, price increases, marketing, campaigns, and promotions.
• Monitor account performance in Marketing Operations Standards and update actions plans to achieve targets

Executive Administration

• Manage GM calendar, meetings and travel.
• Co-ordinate GM minutes and actions.
• Support GM co-ordinate GM led projects.

Work Experience:

Minimum 3 years’ experience in sales and client account management is a must

Qualifications and Skills:

• Senior Certificate and Adv Diploma in Commerce or Business Admin or similar relevant qualification
• Exceptional written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively with cross-functional teams.
• Proficiency in ERP systems, preferably SAP
• Understanding of Order to Cash process
• Strong organizational and time-management skills

Application deadline:26 May 2024

Administrator – Invoicer

Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, Stock Control and the subsequent filing, scanning and control of supporting documentation.

• Capturing of Transactional Data pertaining to Bulk Truck Fuel Deliveries. Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (SAP). Creates and controls the usage of Manual Delivery notebooks
• Control of Transactional Data pertaining to Bulk Truck Fuel Deliveries.  Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, / Stock Control and the subsequent filing, scanning and control of supporting documentation.  Creates and maintains document control for product transfers/bridging out to other terminals.
• Compliance to Global Stock Control Standards:  Assures that all invoicing transactions are performed in compliance with internal controls and accounting requirements as per Stock Control reconciliation procedures.
• Reconciliation of transactional data with regard to Bulk Truck Fuel movements:  Responsible for the accurate reconciliations of trips / shipment to ensure all products is accurately accounted for. This includes out-of-tolerance bulk truck inventory loss gain investigations, timely reporting, documenting of explanations and as appropriate execution of corrective action. Opens and closes the SAP system for loading and performs end-of-day (EOD) transactions. Prints daily open order reports and compare with manual preload register, investigates and actions any variances.
• Operational Excellence: Uses LPS tools to perform tasks safely and participates in LPS meetings.  Verification of briefing & other documents by Drivers, before issuing stock.  Apply Stop Work Responsibility (SWR) pertaining to unsafe work practices by peers/3rd-party drivers.
• Required to escalate system errors.  Initiate investigations & partner to determine root cause for stock recon miss-matches

Required Qualifications:

• Matric Qualification
• Tertiary education will be advantage

• Computer literate – Fluency in Microsoft Office specifically on Excel & SAP is essential
• 3yrs experience in similar role
• Sound communication skills

• Health, Environment & Safety know-how
• Contributes positively to teamwork
• May be required to work overtime occasionally

Application deadline:26 May 2024

Projects Lead

Reporting to Astron Refinery Capital Projects lead, this position manages a team of 6 Project Manager/Engineers and partners with 3rd party resources as required. Acts as a Project Manager / Engineer for cluster of assign Capital Projects.

The role has responsibility for taking assigned minor/small refinery capital projects through the detailed design, implementation and look back phases per Astron / Glencore Project Development Process (PDP) Process stages 2 to 5.
Interface with Technical Service department’s (TSD’s) Design Engineering, Process Engineering, Electrical & Instrumentation Engineering and Support Services to get required design, process engineering and project control office support.

This position focus on execution of sustain refinery projects portfolio, and occasional Growth projects. Drive safe execution while meeting budget and schedule milestones.

Overall responsibility for taking assigned sustain refinery capital projects through the project phases (Value Office PDP stages).  Interface with Technical Service Department’s Engineering Group, Process Engineering and Support Services to get required design, process engineering and project control office support. Management of key stakeholders, Operating, Commercial and Reliability & Maintenance (R&M) to successfully deliver the portfolio of projects.

Execution is expected to follow the Contractor Health Environment & Safety Management (CHESM) process. To be incident and injury free while meeting quality requirements, budget and schedule milestones in line with the Refinery Business Plan.

Establish project team for assigned capital projects:

• Assign projects to Project Managers in accordance with the Business Plan
• Establish and maintain interfaces with TSD (Engineering disciplines) for allocation of project team members to new projects and out of completed projects.
• Establish and maintain interfaces in terms of execution and construction. Consider allocation of construction managers and supervisors to and from the project teams.
• Establish and maintain interfaces with the Procurement Group to ensure that a Category Specialist supports for effective adherence to the commercial (this includes all aspects of purchase and contracting).

Responsible for the execution of assigned capital projects:

• Personally manages a cluster of assigned Capital Projects.
• Responsible for zero harm execution of projects.  Ensure that all safety requirements are met and tools and processes (e.g. Loss Prevention System – LPS) are used in the prescribed manner.
• Champion the application of and competency in PDP.
• Responsible for the management of technical content of design and construction contracts. 
• Responsible to support all contract negotiations with subject matter expertise. 
• Responsible for internal procedures and field procedures related to projects.
• Responsible application of project controls and regular progress and performance reporting on the designated project portfolio. 
• Overall stewardship for project safety, schedule and cost on the designated projects.
• Participate in benchmarking and look backs.

Define performance expectations for project teams for their performance through the PDP process and KPIs for contractor teams.

Supervise Project Team. Ensure that organization is adequately staffed with Project Managers in accordance with FOS. Drive learning and development within the team to ensure technical and leadership skills are maintained and improved during project execution.

Key Performance Indicators

Financial Perspective

Participate in compiling assigned project budgets for multi years in Capital Budgets

Understand and set up project cost cases and justifications with known financial measures

Individual project and portfolio reporting on required schedules to refinery leadership and business

Customer Perspective

Deliver projects on schedule, within cost and high quality solutions

Regular feedback on assigned project performance or progress to stakeholders

Internal Processes

Ensure projects follow assigned PDP project process and stage gate methodology

Participate in monthly governance processes by giving required feedback to leadership groups

CHESM  / MOC / LPS processes

People Management

Ensure project teams assigned to meet assigned projects

Manage team performance on assigned projects and work

Professional Qualification and Certifications:  BSC / B.Eng Engineering (Mech, process, Electrical, Instrumentation & Control Systems or Construction)

Work Experience:  >15 years in engineering and projects environment with at least 10 years in Refinery or Chemical plants;   Leadership experience strongly preferred.

Knowledge and skills:  Relevant engineering expertise; Project Management systems and methodology; strong understanding of Process Safety Management and HES requirements for a refinery; financial  skills understanding project economics and capital performance and costing /  estimating;  strong team lead skills; communication and presentation.

Application deadline:26 May 2024

Data & Information Architect

The Data & Information Architect is responsible for defining the current and future state of Astron Energy’s information and data architecture, and achieve the future state through initiatives and projects. The Data & Information Architect leads the business and IT initiatives to improve the quality of information and data to enable agile business decisions based on high quality information and data. This role will ensure the organisation data is captured, stored and securely accessed and controlled through appropriate mechanisms, to enable and promote a next generation data-centric organisation.

RESPONSIBILITIES

• Support the Enterprise Architect by enforcing adherence to IT and data standards, policies and governance frameworks; execute the long term EA roadmap
• Identify information needs, types of content crucial to business operations and prioritise; Identify and implement KPIs to continuously measure quality, improvements, uniqueness and timeliness of data to ensure continued achievement of business goals
• Educate business and IT on data, information and analytics policies and governance where appropriate
• Lead business and IT initiatives to improve the quality of information and data to enable agile business decisions based on high quality information and data
• Setup and run appropriate information and data architecture governance forums
• Support data strategies are driven throughout the organisation and through appropriate stakeholders
• Create and maintain information and data architecture strategy and roadmap; conceptual, logical and physical data models; metadata models; data lifecycle views; data quality; data profiling and master data architectures
• Define architecture frameworks to support and enable multi speed deployment with effective management controls
• Champion data driven decision making to guide strategic business decision making
• Ensure alignment of data and information architecture roadmap and strategies to organisation needs and business imperatives
• Provide consultancy services to assist business and IT team during RFI; RFP, project scoping.  Project budgeting and high level conceptual design

QUALIFICATIONS

• Bachelor’s degree in Information System or similar
• Certified to an industry recognised architecture standard e.g. TOGAF or equivalent DA model and supporting processes (preferred)
• 5 or more years in a Data Architect or similar role (required)
• 5 or more years’ operational management experience (advantageous)
• Background in information and data architecture; application development
• Experience in data warehousing and mining (required)
• In depth knowledge of relevant technologies; data modelling(conceptual, logical and physical levels); business process modeling, data analysis and profiling, data quality; master data management;
• Experience in innovation and digital transformation (preferred)

SKILLS

• Understanding of information / data on business performance; measurement capabilities and decision making
• Excellent strategic and tactical planning capabilities – proven experience in managing relationships with business leaders and external vendors
• Understanding of the system development life cycle, requirements, design and test techniques
• Broad technology knowledge and understanding of current and emerging technologies and market trends
• Strong communication skills in multiple formats and able to articulate complex concepts
• Ability to identify and setup performance metrics to drive behaviour and continuous improvements
• Strong negotiation, interpersonal and teamwork skills
• Ability to work under pressure in stressful situations, work to tight timelines on multiple initiatives simultaneously

Application deadline:24 May 2024

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All the best with your applications.