Western Cape Cultural Affairs & Sport

To apply, click on the link at the end of the posts and all the best with your applications.

1. Office Manager
2. Personal Assistant: Strategic and Operational Management Support
3. Personal Assistant: Office of the Chief Financial Officer
4. Archivist: Collection Management Services

Office Manager

Closing Date	2024/06/17
Reference Number	WCG240509-4
Tracking Number	CAS 33/2024
Job Title	Office Manager, Ref No. CAS 33/2024
Department	Cultural Affairs and Sport
Salary level	9
Enquiries	Ms C. Van Wyk at: (021) 483 9507/8
Job Type	Permanent
Location – Country	South Africa
Location – Province	Western Cape
Location – Town / City	Cape Town, CBD
Job Purpose	The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a suitably qualified and competent individual to render an office manager service to the Chief Director (CD).
Minimum Requirements	An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or higher; A minimum of 3 years experience in rendering executive support functions to top management.
Recommendation	None
Key Performance Areas	Manage engagements: Ensure that the management support staff compiles programmes; Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office; Execute research, analyse information and compile complex documents for the Chief Director: Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings; Provide Support to the Chief Director with regards to meetings; Screen documents to determine actions/information/documents required for the meeting; Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director; Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
Competencies	Knowledge of the following: Public Service reporting procedures; Modern systems of governance and administration; Policies, regulations, internal arrangements and procedures; SMS Manual; Financial Manual; Administrative and financial management; Budget control and management; Procurement and tender administration; Human resource management; All aspects pertaining to line functions within the Department; Skills needed: Research; Analytical thinking; Financial Management; Project Management; Managerial skills; Proven computer literacy; Witten and verbal communication; Problem solving; Conflict resolution.
Remuneration	R 444 036 per annum (Salary level 9) Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes	Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Personal Assistant: Strategic and Operational Management Support

Closing Date	2024/06/17
Reference Number	WCG240509-2
Tracking Number	CAS 29/2024
Job Title	Personal Assistant: Strategic and Operational Management Support, Ref No. CAS 29/2024
Department	Cultural Affairs and Sport
Salary level	7
Enquiries	Mr Shaun Julie at (021) 483 3134
Job Type	Permanent
Location – Country	South Africa
Location – Province	Western Cape
Location – Town / City	Cape Town, CBD
Job Purpose	The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial and personal assistant support service to the senior manager.
Minimum Requirements	Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support service to management/ senior management.
Recommendation	Experience in Supply Chain Management processes; Working Knowledge of Enterprise Content Management/My Content
Key Performance Areas	Provide a secretarial/receptionist support service to the manager; Provides support to manager regarding meetings; Studies the relevant Public Service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly; Renders administrative support services; Supports the manager with the administration of the manager’s budget.
Competencies	Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Financial administration; Information systems (LOGIS); Reporting procedures. Skills needed: Written and verbal communication skills; Proven computer literacy; Organisational; Analytical thinking; Planning and organising; Interpreting regulations, Interpersonal relations.
Remuneration	R 308 154 per annum (Salary level 7)Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes	Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Personal Assistant: Office of the Chief Financial Officer

Closing Date	2024/06/17
Reference Number	WCG240509-1
Tracking Number	CAS 31/2024
Job Title	Personal Assistant: Office of the Chief Financial Officer, Ref No. CAS 31/2024
Department	Cultural Affairs and Sport
Salary level	7
Enquiries	Ms Brenda Rutgers at (021) 483 9525
Job Type	Permanent
Location – Country	South Africa
Location – Province	Western Cape
Location – Town / City	Cape Town, CBD
Job Purpose	The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial and administrative support service in the office of the Chief Financial Officer.
Minimum Requirements	Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering a support service to management/ senior management.
Recommendation	A valid code B (or higher) driving license. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
Key Performance Areas	Provide correspondence support services to the office of the CFO; Ensure the effective flow of information and documentation; Manage the CFO’s diary; Provide administrative support services; Provide logistical support services; Assist with meetings and provide secretariat services; Administration of the office budget; Draft and/or consolidate documents as required; Provide records management services to the office of the CFO; Maintain the required registers in the Office of the CFO; Studies the relevant Public Service and Departmental prescripts/ policies and other applicable laws and regulations and ensure that the application thereof is understood properly.
Competencies	Knowledge of the following: Financial management; Information systems (LOGIS and BAS); Reporting procedures; Supply Chain Management; Applicable financial legislation such as the PFMA and Treasury Regulations. Skills needed: Analytical thinking; Planning and organising; Multi-tasking; Computer Literacy (including Microsoft 365); Interpreting regulations; Interpersonal relations; Emotional Intelligence.
Remuneration	R 308 154 per annum (Salary level 7)Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes	Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Archivist: Collection Management Services

Closing Date	2024/06/17
Reference Number	WCG240508-6
Tracking Number	CAS 30/2024
Job Title	Archivist: Collection Management Services, Ref No. CAS 30/2024
Department	Cultural Affairs and Sport
Salary level	7
Enquiries	Ms C Ngobo at (021) 483 0434
Job Type	Permanent
Location – Country	South Africa
Location – Province	Western Cape
Location – Town / City	Cape Town, CBD
Job Purpose	The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a suitably qualified and competent individual to render archives and records management.
Minimum Requirements	An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification) in Archival studies or with history as a main subject; A valid code B (or higher) driving licence. Note: People with disabilities that restrict driving abilities but have reasonable access to transport may also apply.
Recommendation	Working knowledge and understanding of the following: Computer experience (Word, Excel, PowerPoint, Outlook); Automated storage and retrieval systems/Access to Memory; Sources of records and arrangement and description of records; Archives legislation and policies.
Key Performance Areas	Collect arrange, describe and preserve non-public and public records; Compile finding aids in order to facilitate public access to holdings; Preserve non-public and public records.
Competencies	Knowledge of the following; Process and/or describe archival collection in all formats; Standards, practices and tools for bibliographic and archival control; Appropriate archival collection processing and description levels and practices for easy access and retrieval; Digital repositories, and knowledge of best practices to accessions, create, edit, describe, and preserve digital objects; Provincial Archives Act, policies and guidelines. Skills in the following: Good verbal and written communication; Proven computer literacy; Organising and research skills; Time management; Good interpersonal relations; Be able to meet strict deadlines; Ability to work well within a team and independently.
Remuneration	R 308 154 per annum (Salary Level 7) Note on remuneration: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes	Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

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All the best with your applications.