BMA Jobs

To apply, click on the link at the end of the posts and all the best with your applications.

The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the
country in addition to the South African National Defence Force (SANDF) and the South African Police
Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management
Authority invites suitable candidates to apply for the following vacant position.

IMPORTANT INFORMATION FOR THE APPLICANTS

APPLICATIONS:

• A duly completed BMA Employment Application Form downloadable from the BMA website, accompanied
  by a Comprehensive CV citing the start and end date (dd/mm/yr) of each employment period including the
  details of at least two contactable employment references (as recent as possible),
• Applications must be forwarded to the correct email address, all applications forwarded to the incorrect
  email address will not be considered.
• Copies of educational qualifications, ID or driver’s licence must not be included with the application.
  Inclusion of these extra attachments might exceed the size limit, with the possibility that email may not be
  received;
• Only shortlisted candidates will be required to submit certified copies of their qualifications, ID document, a
  valid driver’s license on/before the date of the interview. Applicants in possession of foreign qualification(s);
  have a responsibility to simultaneously to ensure that such qualification(s) is/are accompanied by an
  evaluation certificate obtained from the South African Qualifications Authority (SAQA) to confirm the
  appropriate National Qualifications Framework (NQF) Level.
• Should you not be contacted within 5 months of closing of the advertisement, please consider your
  application to be unsuccessful.
• Failure to comply with any of the above instructions may result in the application being disqualified.
• Applications received after the closing date will not be considered.
• BMA RESERVES THE RIGHT TO FILL THE POST.

Closing Date: Wednesday, 21 August 2024 at 16h00.

SELECTION:

• Shortlisted Candidates may be subjected to an interview and technical assessment(s) (which assesses the
  Candidates’ demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be
  subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional
  dimensions attached to the level of the post);
• employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subject a mandatory vetting/security clearance appropriate to the level of the position

EXECUTIVE MANAGER: FINANCIAL MANAGEMENT AND REPORTING

POSITION : EXECUTIVE MANAGER: FINANCIAL MANAGEMENT AND REPORTING
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : FINANCE; FACILITIES AND SUPPLY CHAIN MANAGEMENT
REFERENCE NUMBER : BMA 1/4/024
EMAIL ADDRESS : EXEC-FINMN@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• B. Com Accounting degree or equivalent (NQF 7)
• A post graduate qualification in Finance or equivalent (NQF 8)
• CA(SA)

Minimum Experience

• 8 years’ experience in Financial Management, Budgeting and Reporting
• 3 years’ Senior management experience

Knowledge

• Generally Recognised Accounting Practice (GRAP)
• Public Finance Management Act (PFMA)
• National Treasury Regulations
• King Governance Code
• SAGE ERP System
• Basic Conditions of Employment Act
• Employment Equity Act
• Skills Development Levy Act
• Border Management Authority Act,2020

Professional registration or license requirements • SAICA]\

Other requirements

• Flexibility in working hours will be required to meet demands of the role
• May be required to work overtime
• Valid driver’s License

Responsibilities/Duties

Strategic Leadership
The successful candidate will be amongst other be expected to provide input
into the development of the Financial Management and Accounting frameworks
and strategy; Develop supporting operational plans for the Financial
Management and Reporting business unit to ensure execution of the strategic
objectives and goals; Drive the implementation of the operational plan by
developing and allocating operational activities to various business units and
ensuring alignment to the achievement of operational targets; Ensure the
establishment, maintenance and improvement of Standard Operating
Procedures, policies, and guidelines relating to the Financial Management and
Accounting business unit in consultation with the Chief Financial Officer:
Provide advocacy on a financial management, payroll, and Accounting
perspective to the BMA’s strategic decision-making process; Use insights
gained through business information to compile reports, and metrics to
measure success and inform the business decision making process and realign
objectives; Keep abreast of changes in legislation, regulations and respond to
changes through adjustments to the strategy and operational plans as required;
Monitor and continuously evaluate progress of the business unit’s
achievements against the operational plan and strategic objectives

Functional Leadership
Implement the operational plan by developing operational activities, ensuring
alignment to the achievement of strategic objectives; Direct and lead the
coordination and implementation financial management and reporting systems
and processes across all BMA locations; Plan for the BMA’s financial
management and reporting related activities, specify priorities and resources
requirements, and monitor effectiveness; Drive and ensure awareness and
adherence to Financial Management and statutory reporting protocols within
the BMA offices; Provide input and coordinate the planning and compilation of
the BMA’s annual budget aligned to the operational delivery plans to support
the implementation of set objectives; Oversee and ensure the maintenance and
accuracy of journal entries for the General Ledger and Trial Balance accounts
for BMA; Oversee and ensure the accuracy of journal entries and all General
Ledger reconciliations to ensure accuracy of Trial Balance; Ensure timely
submission of quarterly and annual statutory returns and resolve all BMA
queries in a timeous manner; Oversee and ensure the effective management
of subsidiary ledgers and timely resolution of all bank transaction related
enquiries; Review and ensure the accuracy, validity and completeness of
creditors invoices processing and ensure that creditors are settled as per
Standard Operating Procedures; Oversee and ensure the accuracy of
information pertaining to mandatory grants; Oversee the petty cash process
and review all petty cash disbursement vouchers, reconciliations and
reimbursements; Ensure that funds are collected on time to support the cash
flow objectives of the BMA; Develop SLAs with each Unit within BMA; Review
the BMA’s financial and management accounts and cost centre reports, present
to the Chief Officer and distribute in line with Service Level Agreements; Assist
in the preparation of Annual Financial statements in accordance with the Public Finance Management Act, and Generally Recognised Accounting Practice
(GRAP);Oversee and ensure the compilation of the Annual Financial Statement
highlights document for publication on the BMA’s platforms; Monitor the
financial month-end process for effective controls and improve where required;
Oversee and ensure the accurate processing of payroll instructions, payroll
banking file through collaboration with Human Capital and SAGE 300
Consultants

Risk and Compliance
Prepare and present reports for submission to the BMA
Management/Executives and Governance committees and other stakeholders;
Ensure policies are reviewed, developed and implemented in line with relevant
legislature; Provide input into the business unit’s risk register in consultation
with the Chief Officer: Finance and Facilities Management; Ensure the
mitigation of the business unit’s risk profile through the application of fraud
controls and risk prevention principles and implementing of sound governance
and compliance processes and tools to identify and manage risks; Coordinate
and maintain a quality risk management system in line with relevant
requirements; Monitor changes in the regulatory environment and ensure that
appropriate operational controls are implemented to address new
requirements; Manage the internal and external audits; Oversee the
maintenance and enforcement of all Financial Management and Accounting
related Service Level Agreements to minimise business risk and ensure
business continuity; Ensure adherence in the team to all relevant laws, policies
and Standard Operating Procedures throughout the organisation.

Stakeholder Management and Relations
Ensure sound relationships with internal and external stakeholders; Engaging
with the right internal stakeholders can ensure procurement functions gain
understanding of strategic issues, cost-saving goals, value-add, compliance
and organizational input moving forward; Ensure internal customer service and
satisfaction; Build and maintain relationships with all BMA officers including
EXCO, the Governance Committees for the purposes of expectations
management and knowledge sharing; Provide advocacy on matters related to
management accounting activities to make informed decisions; Represent and
participate in the organisation’s committees and tasks teams when required;
Convene and attend meetings and present findings and business cases to
relevant stakeholders when required; Implement timeous communication on
progress and challenges in achieving the tactical work plans to impact
stakeholders; Attend industry related forums, conferences and workshops to
gain industry insight for the purpose of business improvement.

Financial Management
Develop and management of the budget of the Division by ensuring financial
stability within the Division; Ensure expenditure is in line with budget
requirements; Monitoring financial control, budget management and the
procurement process to ensure compliance with the legislation e.g. (PFMA,
PPFA, and BBBEE);Maximise revenue and reduce expenditure through
effective cost control measures; Set, establish goals for budget adherence and
controls for relevant area and establish best practice principles in process and
application.

People Management
Assist with the supervision of the team, by planning, assigning and monitoring
tasks aligned to deliver on performance objectives and in response to changes
in processes; Provide support in the enhancement of relevant knowledge and
skills through continuous coaching, mentoring and nurturing of supervised
talent; Provide support in creating a high-performance culture and manage
team performance effectively and provide input into the annual performance
goals and measures into individual work plans based on agreed upon
objectives; Provide support in the management of poor performance and
disciplinary matters in line with the BMA’s policies and procedures.

EXECUTIVE MANAGER: PROPERTY AND FACILITIES MANAGEMENT

POSITION : EXECUTIVE MANAGER: PROPERTY AND FACILITIES MANAGEMENT
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : FINANCE; FACILITIES AND SUPPLY CHAIN MANAGEMENT
REFERENCE NUMBER : BMA 2/4/2024
EMAIL ADDRESS : EXEC-PRPF@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• Bachelor’s degree (NQF level 7) in Facilities Management, Properties
  Studies, Quantity Surveying, Engineering, or relevant qualification
• NQF level 8 in Facilities Management, Properties Studies, Quantity
  Surveying, Engineering, or relevant qualification

Minimum Experience

• 8 years’ experience in Property and/or Facilities and/or Fleet Management
• 3 years’ Senior management experience

Knowledge

• Generally Recognized Accounting Practice (GRAP)
• Public Finance Management Act (PFMA)
• National Treasury Regulations
• King Governance Code
• Property, Facility and Fleet related Legislation
• SAGE ERP System
• Basic Conditions of Employment Act
• Employment Equity Act
• Skills Development Levy Act
• Border Management Authority Act,2020

Professional registration or license requirements • SAMFA or IFMA Certification will be advantageous

Other requirements

• Flexibility in working hours will be required to meet demands of the role
• May be required to work overtime
• Valid driver’s License

Responsibilities/Duties

Strategic Leadership
The successful candidate will be amongst other be expected to Develop the
Facilities Management frameworks and strategy in consultation with the Chief
Financial Officer; Develop supporting operational plans for the Facilities
Management business unit to ensure execution of the strategic objectives and
goals; Drive the implementation of the operational plan by developing and
allocating operational activities to various business units and ensuring alignment
to the achievement of operational targets; Ensure the establishment, maintenance
and improvement of Standard Operating Procedures, policies, and guidelines
relating to the Facilities Management business unit in consultation with the Chief
Financial Officer: Use insights gained through business information to compile
reports, and metrics to measure success and inform the business decision making
process and realign objectives; Keep abreast of changes in legislation, regulations
and/or the occupational health and safety environment and respond to changes
through adjustments to the strategy and operational plans as required; Monitor
and continuously evaluate progress of the business unit’s achievements against
the operational plan and strategic objectives

Functional Leadership
Plan for the BMA’s facilities related activities, specify priorities and resources
requirements, and monitor effectiveness; Facilitate and oversee multi-disciplinary
teams which include cleaning, general maintenance, and space allocation,
meeting room coordination, fleet, general building structures and health and
safety; Coordinate and manage project plans in the periodic maintenance,
refurbishment and use of facilities and equipment, to ensure timeous delivery of
service; Manage the effective booking, scheduling and confirmation of facilities
and related equipment, ensuring that all malfunctioning equipment is reported and
repaired; Ensure the effective management of cleaning, waste disposal, catering,
security and parking facilities; Plan and management any logistical arrangements
pertaining the BMA’s facilities and equipment; Ensure the effective management
of BMA’s fleet, including overseeing the maintenance, purchasing, registration,
licensing, allocation and efficient utilisation of BMA vehicles; Design and
implement processes that safeguard the utilisation of BMA property/assets; Drive
and ensure awareness and adherence to Occupational Health and Safety
Protocols with the BMA offices; Conduct regular inspection of facilities for
adherence to standards and protocols and recommend corrective actions and set
work priorities; Provide technical expertise in the transferring of properties
between BMA and Departments; Ensure and oversee the recording and
maintenance of accurate documentation and historical records as per Standard
Operating Procedures; Ensure the design and implementation of an effective
Records management framework and related protocols for the archiving, retrieving
and disposal of BMA records; Ensure the effective security management of BMA’s
facilities through coordination of security resources and proper access
management and control of BMA facilities. Efficiently and effectively manage the
spending on repairs and maintenance performed by the BMA. Liaison with
relevant stakeholders in ensuring that the mandate of the Unit is fulfilled.

Governance, Risk and Compliance
Prepare and present reports for submission to the BMA • Provide input into the
business unit’s risk register in consultation with the Chief Financial Officer;
Ensure the mitigation of the business unit’s risk profile through the application of
fraud controls and risk prevention principles and implementing of sound
governance and compliance processes and tools to identify and manage risks;
Coordinate and maintain quality risk management in line with relevant prescripts;
Monitor changes in the regulatory environment and ensure that appropriate
operational controls are implemented to address new requirements; Support and
provide evidence to all internal and external audit requirements; Oversee the
maintenance and enforcement of all Facilities Management related Service Level
Agreements to minimise business risk and ensure business continuity; Ensure
adherence in the Facilities Management team to all relevant laws, policies and
Standard Operating Procedures throughout the organisation.

Stakeholder Management and Relations
Ensure sound relationships with internal and external stakeholders; Engaging
with the right internal stakeholders can ensure procurement functions gain
understanding of strategic issues, cost-saving goals, value-add, compliance and
organizational input moving forward; Ensure internal customer service and
satisfaction; Build and maintain relationships with all BMA officers including
EXCO, the Governance Committees for the purposes of expectations
management and knowledge sharing; Provide advocacy on matters related to
facilities management activities to make informed decisions; Represent and
participate in the organisation’s committees and tasks teams when required;
Convene and attend meetings and present findings and business cases to
relevant stakeholders when required; Implement timeous communication on
progress and challenges in achieving the tactical work plans to impact
stakeholders; Attend industry related forums, conferences and workshops to gain
industry insight for the purpose of business improvement.

Financial Management
Develop and manage the budget of the Division by ensuring financial stability
within the Division; Ensure expenditure is in line with budget requirements;
Monitoring financial control, budget management and the procurement process
to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE) ;
Reduce expenditure through effective cost control measures; Set, establish goals
for budget adherence and controls for relevant area and establish best practice
principles in process and application.

People Management
Build and lead an effective and cohesive team through the effective management
of departmental resources; Lead the implementation of talent acquisition,
succession planning, development, and retention strategies for the department;
Lead the enhancement of relevant knowledge and skills through continuous
coaching, mentoring and nurturing of departmental talent; Lead and drive a highperformance culture by translating and communicating the annual performance
goals and measures based on agreed upon objectives; Lead and drive the
management of poor performance and disciplinary matters in line with the BMA’s
policies and procedures.

MANAGER: INTERNAL AUDIT

POSITION : MANAGER: INTERNAL AUDIT
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : INTERNAL AUDIT
REFERENCE NUMBER : 3/4/2024
EMAIL ADDRESS : MAN-IA@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications • Bachelor’s degree at NQF 7 in Finance, Accounting, Internal Audit or
related field

Minimum Experience

• 5 years’ Experience Internal Auditing Experience, of which 3 years should
  be at supervisory level

Knowledge

• Public Finance Management Act (PFMA)
• National Treasury Regulations
• King Governance Code
• PFMA, Treasury Regulations and Public Service Regulations
• Understanding of legislation and prescripts applicable to public entities
• International Standards for the Professional Practice of Internal Auditing/
  Global Internal Audit Standards
• Thorough knowledge of (Generally Recognized Accounting Practice )
  GRAP
• Border Management Authority Act,2020

Professional registration or license requirements

• Registered with the Institute of Internal Auditors (IIA)
• Certified Internal Auditor or Professional Internal Auditor (preference)

Other requirements

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License

Responsibilities/Duties

The incumbent of the post will be expected to perform the following duties;
Assist and provide inputs in the development of the Annual Performance Plan
and operational Plans and ensuring progress against the approved annual
targets. Develop an annual audit plan based on an assessment of
organizational risks and priorities. Determine the scope, objectives, and
methodologies for individual audits. Lead and supervise audit engagements to
evaluate the effectiveness of internal controls and risk management processes.
Conduct interviews, document reviews, and data analysis to identify control
weaknesses and process inefficiencies. Test and evaluate financial and
operational transactions to ensure compliance with policies, procedures, and
regulations. Assess the accuracy and reliability of financial reporting and
recommend improvements. Identify potential risks and vulnerabilities within the
organization’s processes, systems, and controls. Develop and implement risk
mitigation strategies and control frameworks. Collaborate with management to
enhance risk management practices and establish a strong internal control
environment. Provide advocacy on Internal Audit related matters to relevant
stakeholders. Collaborate with the necessary organs of state and domestic and
international organisations to promote and enhance effective, efficient and
secure human movement. Build and maintain effective internal and external
stakeholder relationships for the purpose of expectations management,
knowledge sharing and integration. Assist in identifying and adhering to fraud
controls, risk prevention principles, sound governance and compliance
processes, and tools to identify and manage risks. Maintain all related Service
Level Agreements to minimise business risk and ensure business continuity.
Review related Standard Operating Procedures in consultation with the
Manager to ensure business optimisation. Ensure the effective implementation,
management, monitoring of the business unit’s budget, and mitigate and report
on any variances. Build and lead an effective and cohesive team through the
effective management of divisional resources. Create a high-performance
culture and manage team performance effectively by translating and
communicating the annual performance goals and measures into individual
work plans based on agreed upon objectives

SENIOR HEALTH SPECIALIST

POSITION : SENIOR HEALTH SPECIALIST
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : SPECIALISED FUNCTIONS
REFERENCE NUMBER : 4/4/2024
EMAIL ADDRESS : SNR-HS@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• A qualification in Environmental Health or equivalent qualification at NQF
  level 7 recognized by SAQA and Health Professions Council of South
  Africa

Minimum Experience

• 5 years minimum experience in port health services , of which three (3)
  years’ experience must be at junior management

Knowledge

• South African Constitution. BMA Act 2020. Legislations relating to the BMA
  core business. Public Finance Management Act. Understanding of
  legislation and prescripts applicable in the port health environment. InterGovernmental Frameworks. Knowledge of National Treasury and Risk
  Management Framework Border Management Authority Act,2020.

Professional registration or
license requirements

• Current Registration as an Independent Environmental Health Practitioner
  with the Health Professions Council of South Africa

Other requirements

• Flexibility in working hours will be required to meet demands of the
  role. May be required to work overtime. Business writing and report
  writing , data management and data analysis capabilities. Valid
  driver’s License

Responsibilities/Duties

Assist in the development of the strategy and budget for the business unit in
consultation with the Executive Manager. Develop supporting operational
plans to ensure execution of the strategic objectives and goals. Implement the
operational work plan by developing operational activities, ensuring alignment
to the achievement of strategic objectives. Ensure the implementation of port
health initiatives to support BMA in the implementation of its strategy and
achieve its objective. Monitor, continuously evaluate and report on progress
of the operational and strategic objectives. Provide co-ordination and support
for the implementation of r compliance and enforcement functions and other
relevant Authority functions in relation to Port Health. Ensure the
implementation of all relevant Port Health related legislation and develop
systems and program to ensure compliant and efficient service rendering of
port health in the BMA. Improve processes related to Port Heath management
that place within the Border Law Enforcement Area and at Ports of Entry.
Ensure the provision of information and training of relevant ports of entry
employees. Ensure data management, monitoring, analysis, evaluation and
research as well as administrative functions for effective provision of port
health. Ensure the development and effective stakeholder relations
management with both local and international stakeholder representatives.
Initiate and lead implementation of timeous communication on relevant
information and legislation to ports of entry. Ensure effective support in the
provision of evidence to all internal and external audit requirements

HEALTH SPECIALIST

POSITION : HEALTH SPECIALIST
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : SPECIALISED FUNCTIONS
REFERENCE NUMBER : BMA 5/4/2024
EMAIL ADDRESS : HS@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications • A qualification in Environmental Health or equivalent qualification at NQF
level 7 recognized by SAQA

Minimum Experience

• 5 years minimum experience in port health services, of which three 3
  years’ experience must be at supervisory

Knowledge

• South African Constitution. BMA Act 2020. Legislations relating to the BMA
  core business. Public Finance Management Act. Understanding of
  legislation and prescripts applicable in the port health environment. InterGovernmental Frameworks. Knowledge of National Treasury and Risk
  Management Framework

Professional registration or
license requirements

• Current Registration as an Independent Environmental Health
  Practitioner with the Health Professions Council of South Africa

Other requirements

• Flexibility in working hours will be required to meet the demands of the role.
• May be required to work overtime.
• Valid driver’s License

Responsibilities/Duties

Assist in monitoring the implementation of the International Health Regulations
and all relevant Port Health Legislation in the Border Management Authority
Monitor the development of contingency plans, disease surveillance programs
from all regions countrywide
Analyze port health related reports and prepare such reports for submitting to
the National Department
Assist in updating guidelines, standard operating procedures and reporting
tools
Assist in Developing project plans and project implementation and Information
Education and Communication materials relevant to Port Health Services
Assist in the development of systems, procedures and guidelines and
operational tools for improvement and service efficiency in the unit. Liaison with
internal and external stakeholders.

SENIOR INFORMATION TECHNOLOGY AUDITOR

POSITION : SENIOR INFORMATION TECHNOLOGY AUDITOR
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : INTERNAL AUDIT
REFERENCE NUMBER : BMA 6/4/2024
EMAIL ADDRESS : S-ITA@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications • Bachelor’s degree in information systems, computer science, accounting
or related field

Minimum Experience

• 5 years’ Experience ICT Auditing Experience

Knowledge
Strong understanding of IT governance, risk management, and compliance
frameworks (e.g., COBIT, NIST, ISO, Public Sector IT Governance
Frameworks).. Public Finance Management Act (PFMA). National Treasury
Regulations. King Governance Code. PFMA, Treasury Regulations and
Public Service Regulations. Internal Auditing / Auditing Standards. Knowledge
of GRAP. Border Management Authority Act,2020

Professional registration or
license requirements

• CISSP- Certified Information Systems Security Professional OR;
• CISSP-ISSMP Information Systems Security Management Professional OR;
• CISM Certified Information Security Manager OR;
• CISA Certified Information Systems Auditor or other equivalents

Other requirements

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License

Responsibilities/Duties

The incumbent of the post will be expected to perform the following duties:
Prepare and input into the IT audit annual plan and three-year rolling plan.
Examine and evaluate effectiveness of internal IT controls designed to:
troubleshoot security and network problems, managing the entities` IT
resources and the WIP, manage and respond to the risk cyber security ,
respond to all system and network security breaches. Test and identify
network and system vulnerabilities and create counteractive strategies to
protect the network. Prepared IT audit procedures aligned to IT Audit
Frameworks to test effectiveness and efficient safeguarding, management
and use of entities IT assets and provide recommendation. Prepare and
perform regular/cyclical audits testing and provide recommendations. Review,
evaluate, and test application controls. Provide recommendations and
guidance on identified security and control risks. Communicate progress of
the ICT Internal Audit to management throughout the audit. Prepare the ICT
draft audit reports for submission and distribution to the various stakeholders
and the adequacy and effectiveness of stakeholder action plans. Prepare and
finalise Audit Reports for quality review purposes. Produce progress and
information reports according to requirements and timelines. Liaise with
relevant stakeholders during the audit process. Ensure awareness of the ICT
audit process and address areas of concern with relevant stakeholders. Assist
in ensuring that audit findings are discussed with stakeholders where
appropriate. Assist ICT Audit management to ensure the development and
implementation of the risk register.

OFFICER: HUMAN CAPITAL (3 posts)

POSITION : OFFICER: HUMAN CAPITAL (3 posts)
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : HUMAN CAPITAL
REFERENCE NO : BMA 7/4/2024
EMAIL ADDRESS : O-HC@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications NQF level 6 qualification in Business Management, Commerce or
Human Resources or Equivalent.

Minimum Experience

• 3 years’ HR administration experience; which includes but not limited to the
  following

Knowledge

• Knowledge of Labour Relations Act. Knowledge of HR Systems.
  Recruitment and Selection processes. Basic Conditions of Employment
  Act. Skills Development Act. Familiarity with office management
  procedures. Border Management Act,2020. Legislative and Regulatory
  framework knowledge. Working knowledge of multiple human resource
  disciplines, including compensation practices, organizational diagnosis,
  employee and union relations, diversity and performance management

Other requirements May be required to work overtime.

• Valid driver’s License

Responsibilities/Duties

Coordinate the advertising of vacant positions and source replacements
as per recruitment timelines and Standard Operating Procedures.
Coordinate the recruitment process, including all interview panel members,
logistics and relevant supporting packs. Manage access control to Human
Resources related records in terms of controlling the movement of files.
Maintain a filing system for all personnel information and other pertinent
HR related activities such as recruitment, training, health and safety,
performance management, amongst others. Assist in the capturing of
relevant information and maintaining the database for the business unit,
ensuring data integrity. Assist with the coordination and compilation of
reports for the business unit for review and submission. Assist in the
capturing of relevant information and maintaining the database for the
business unit, ensuring data integrity. Assist in identifying and adhering to
fraud controls, risk prevention principles, sound governance and
compliance processes, and tools to identify and manage risks. Maintain
and enforce all related Service Level Agreements to minimise business risk
and ensure business continuity. Adhere to all relevant laws, policies and
Standard Operating Procedures throughout the organisation. Respond to
enquiries by gathering, analysing, summarising, and interpreting data.
Coordinate and arrange psychometric assessments and feedback with
candidates and external providers as required. Send out rejection letters
based on interview panel findings. Liaise with third party providers to
ensure effectiveness and efficiency of services provided. Process all
documentation according to BMA policies and procedures as well as
document control principles within the set time frames to ensure
compliance. Assist in the capturing of relevant information and maintaining
the dataset for the business unit, ensuring data integrity.

OFFICER: REMUNERATION AND BENEFITS
ADMINISTRATION (2 posts)

POSITION : OFFICER: REMUNERATION AND BENEFITS
ADMINISTRATION (2 posts)
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEAD
QUARTERS
DIVISION : HUMAN CAPITAL
REFERENCE NO : BMA 8/4/2024
EMAIL ADDRESS : O-RBA@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications NQF level 6 qualification in Business Management, Commerce or
Human Resources or Equivalent.

Minimum Experience

• 3 years’ HR administration experience

Knowledge

• Knowledge in Administration of Employee Benefits- medical aids and
  pension funds.
• HR principles and practices. Business Process Improvement experience.
• Knowledge of Remuneration and Benefits principles, processes and
  procedures.
• Knowledge of Remuneration systems
• Capturing experience
• Border Management Authority Act,2020

Other requirements May be required to work overtime.

• Valid driver’s License

Responsibilities/Duties

Advise Human Capital in terms of BMA Remuneration and Benefits as a
Service related to the following aspects but not limited to: a) Funeral benefits;
b) Group Risk Insurance benefits Pension Fund Administration; c) Medical Aid
benefits and Administration. Communication and up skilling of staff relating to the
Remuneration and benefits policy. Advising and guiding staff in relation to
decision outcomes and implementation of remuneration and benefits related
matters. Provide information on eligibility for participation in particular benefits
programs Administration of salary reviews, long-term and short-term incentive
schemes. Update and maintain changes in Remuneration and Benefits on the
ERP system. Verify and collate payroll inputs received from divisions. Review
data for accuracy, compliance and completeness and follow up on all
outstanding documents. Verify all supporting documents of new hired officials
prior to uploading on the ERP system. Prepare remuneration input from
documents and prepare spreadsheets for system upload and import onto the
internal ERP system. Facilitate and administer new medical aid applications and
amendments between employees and service providers. Run ERP Reports on
remuneration and benefits as required. Reconcile all variables pays on a
monthly basis. Resolve leave queries and allocate leave quotas on the ERP
system for all employees. Process leave requests for temporary employees
who do not have access to the ERP system. Assist in identifying and adhering
to fraud controls, risk prevention principles, sound governance and compliance
processes, and tools to identify and manage risks.

REVENUE AND BILLING OFFICER

POSITION : REVENUE AND BILLING OFFICER
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : FINANCE; FACILITIES AND SUPPLY CHAIN MANAGEMENT
REFERENCE NUMBER : 9/4/2024
EMAIL ADDRESS : O-RB@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• Matric/Grade 12
• Preferred a degree or National Diploma – Finance, Public Administration
  and Business Management

Minimum Experience • Minimum three (3) years’ administration experience in Finance

• Knowledge of revenue and billing processes including controls to ensure
  that revenue is valid, accurate and complete

Knowledge

• Public Service Regulations. Public Finance Management Act (PFMA).
  National Treasury Regulations. King Governance Code. Knowledge of
  financial accounting standards (GRAP), processes and controls
  (Revenue, reconciliations, etc.). SAGE ERP System. Basic Conditions of
  Employment Act. Employment Equity Act. Border Management Authority
  Act,2020

Professional registration or
license requirements • None

Other requirements

• Flexibility in working hours will be required to meet demands of the role
• May be required to work overtime
• Valid driver’s License

Responsibilities/Duties

The successful candidate will be amongst other be expected to Assist
Management with Compiling monthly and quarterly reports for MANCO, EXCO;
Coordinate and assist in the administration and clerical support of the
departments to facilitate the smooth running thereof; Provide effective
administrative support to ensure smooth running of the Revenue Department;
Assist with responses and providing information to both internal and external
audit in relation to the revenue management; Review and implementation of
end-to-end processes to ensure that revenue is consistently valid, accurate and
complete – drive continuous improvement through streamlining and optimising
relevant practices, processes and systems; Monthly billing/invoicing process
(revenue validation, correct client allocation, invoice and statement generation
and distribution); Action checks and balances of all payments made by
reconciling all financial reports and bank statements on a regular basis; Meet
stakeholders expectations by ensuring agreed Service Level Agreements
(SLA’s) are adhered too; Provide customer satisfaction and feedback by
investigating and resolving outstanding queries/complaints within the agreed
time frames; Ensure accurate financial transactions by reconciling Revenue
Bank Account and customer accounts according to policies and procedures;
Clear any unreconciled items by investigating and noting follow up if unresolved
for audit trail purposes; Clear any unreconciled items by investigating and
noting follow up if unresolved for audit trail purposes; Ensure that cheques and
electronic fund transfer (EFT) requisitions are authorised by departmental
heads, with necessary supporting documentation received and sent to finance
or managing executive for approval before payment; Work with external
stakeholders to create and deliver reports including but not limited to
collections, Accounts Receivables aging, transfers, refunds, and revenue;
Accurate and timely invoicing and billing to clients, seamless collections, and
following GRAP for accruals and write-offs; Reconcile Account Receivables
Control account to the Account Receivables Analysis on a monthly basis;
Prepare Monthly Revenue/Receivables Reconciliation by the 10th of every
month for review by the Manager; Works with Bank Officer to ensure daily
reports, such as Receivables reconciliations and bank reconciliations are
accurate and complete; Ensure all print outs are filed and kept in the monthly
reconciliation file; Perform month-end close processes, including account
reconciliation preparation, and calculation of journal entries for revenue-related
accounts and contra-revenue accounts; Meet reporting deadlines as set by
Manager; Clearing reconciling Items on Revenue Account within 30 days mainly
Unknown deposits/transfer; Work together with Revenue Officer to match
customer payments to Invoices raised for inspection fees, fines etc.; Promptly
attentively respond to customers’ requests within established parameters and
time frames; Assist Manager in providing input in the planning and compilation
of the authority annual budget aligned to the operational plans to support the
implementation of set objective; Client on-boarding and maintenance of
customer database; Distribution of Customer Account Statements; Assist Manager in respect to report on and communicate any costs improvements and
shortfalls; Collaboration with other departments to obtain necessary information
for the accurate accounting of revenue; Process all documentation according
to BMA policies and procedures as well as document control principals, within
specified set time frames to ensure compliance; Adhere to all relevant laws,
policies and Standard Operating Procedures throughout the organisation;
Assist in the compilation, coordination and verification of relevant invoices and
supporting documents for the business unit for submission to the Finance
business unit; Adhere to all relevant laws, policies and Standard Operating
Procedures throughout the organisation; Attendance to development

BANK OFFICER: FINANCE AND TREASURY

POSITION : BANK OFFICER: FINANCE AND TREASURY
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : FINANCE; FACILITIES AND SUPPLY CHAIN MANAGEMENT
REFERENCE NUMBER : BMA 10/4/2024
EMAIL ADDRESS : BO-FT@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• Matric/Grade 12
• Preferred three (3) degree or National Diploma – Finance, Public
  Administration and Business Management

Minimum Experience • Minimum three (3) years’ administration experience in Finance

• Knowledge of banking processes including controls to ensure that banking
  processes are valid, accurate and complete

Knowledge

• Public Service Regulations; Public Finance Management Act (PFMA);
  National Treasury Regulations; King Governance Code; Knowledge of
  financial accounting standards (GRAP), processes and controls (Banking
  and daily reconciliations, etc.); SAGE ERP System; Basic Conditions of
  Employment Act; Employment Equity Act; Border Management Authority
  Act,2020

Professional registration or
license requirements • None

Other requirements

• Flexibility in working hours will be required to meet demands of the role. May
  be required to work overtime. Valid driver’s License

Responsibilities/Duties

The successful candidate will be amongst other be expected to Assist
Management with Compiling monthly and quarterly reports for MANCO, EXCO;
Coordinate and assist in the administration and clerical support of the
departments to facilitate the smooth running thereof; Provide effective
administrative support to ensure smooth running of the Banking and Treasury
Department; Assist with responses and providing information to both internal
and external audit in relation to the Cash management (including Petty cash);
Review and implementation of end-to-end processes to ensure that cash
management processes are consistently valid, accurate and complete – drive
continuous improvement through streamlining and optimising relevant
practices, processes and systems; Assist with the monthly / quarterly / annual
reports for Head Office and for both internal and external audit; Prevent
financial loss by ensuring accurate calculations and capturing; Action checks
and balances of all payments made by reconciling all financial reports and bank
statements on a regular basis; Ensure accurate financial transactions by
reconciling bank/impersonal accounts according to policies and procedures;

Clear any unreconciled items by investigating and noting follow up if unresolved
for audit trail purposes; Ensure work is completed to plan by taking ownership
and accountability for tasks and activities; Check daily volumes and report
irregularities in the work flow; Contribute to process enhancements by
identifying opportunities for improvement; Ensure that cheques and electronic
fund transfer (EFT) requisitions are authorised by departmental heads, with
necessary supporting documentation received and sent to finance or managing
executive for approval before payment; Capture and process all payment to
ABSA system and confirm that all payment details agree to supporting
documents; Ensure that payments are made at least once a week for 7 days
account supplier and employee reimbursements; Create journals for cash book
entries on a monthly basis; Matching all invoices captured on SAGE X3 to
payments made via ABSA Banking system; Process, maintain and reconcile a
schedule of all payments for the month in a Payment Register to ensure proper
recording and filing of all payments; Reconcile Monthly Payment Register to the
Cash book; Prepare Monthly Bank Reconciliation by the 10th of every month
for review by the Manager; Ensure daily monitoring of bank account and surplus
cash must be transferred to Investment Account; Clearing reconciling Items on
Bank file within 30 days including Unknown deposits/transfer; Work together
with Revenue Officer to match customer payments to Invoices raised for
inspection fees, fines and penalties, etc; Promptly attentively respond to service
providers requests within established parameters and time frames; Assist
Manager in providing input in the planning and compilation of the authority
annual budget aligned to the operational plans to support the implementation
of set objective; Process all documentation according to BMA policies and
procedures as well as document control principals, within specified set time
frames to ensure compliance; Liaise with Supply Chain Management and User
Departments when making a payment to suppliers/service providers;
Assist in the compilation, coordination and verification of relevant invoices and
supporting documents for the business unit for submission to the Finance business unit; Ensure that updated Bank Account Confirmation is on hand;
Complete necessary documentation to update access and get approval from
necessary signatories as well as submit documents to banks; Adhere to all
relevant laws, policies and Standard Operating Procedures throughout the
organisation; Attendance to development workshops and interventions as per
agreed Personal Development Plan (PDP).

ADMINSTRATIVE ASSISTANT: SPECIALISED FUNCTIONS HEALTH

POSITION : ADMINSTRATIVE ASSISTANT: SPECIALISED FUNCTIONS HEALTH
SALARY : MARKET RELATED
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : SPECIALISED FUNCTIONS
REFERENCE NUMBER : BMA 11/4/2024
EMAIL ADDRESS : AA-SFH@bma.gov.za

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications • Secretarial /Office Administration Qualification at NQF Level 6

Minimum Experience • Minimum of three years’ experience in secretarial or administration
experience. Previous experience in a similar environment will serve as an
added advantage

Knowledge • Public Service Regulations. Financial and supply Chain Management
Procedures. Treasury Regulations. Border Management Authority Act ,2020

Other requirements

• Flexibility in working hours will be required to meet demands of the role. May
  be required to work extensive hours Valid driver’s License Good
  communication (verbal and written), planning, organizing, telephone etiquette
  and computers skills

Responsibilities /Duties

• Manage, coordinate and assist in the administration and clerical support of
  the unit to facilitate smooth running thereof. Develop and maintain a filing
  and records system for the unit in line with approved policies and
  procedures. Support the unit with all office administration tasks. Process
  travel documents for the unit and ensure supply management processes
  are adhered to. Maintain a professional and ethical image and environment
  in the unit. Manage the senior managers’ diary and desk. Schedule and
  coordinate meetings and compile minutes. Ensure that the unit adheres to
  deadlines and keep track of submissions deadlines and manage follow-ups
  with internal and external staff. Support budgeting, financial reporting and
  bookkeeping /financial records procedures in the unit. Assist in compilation
  and verification of invoices. Draft and type letters, memos and ensure
  documents are formatted to professional standard. Editing, proof reading
  and quality assurance of documentation submitted for approval.

All the best with your applications.