Apex - Operations - Vacancies with Collen

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Transfer Agency Tax Specialist

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Description

This role is within the Client Solutions Team who are responsible for the financial processes of the Transfer Agency business. This role will manage the regulatory tax reporting requirements to SARS and various Stakeholders within the Transfer Agency business.

Job specification

Identify, analyse and document changes required to existing legislative requirements across the various systems, system interfaces, SARS submission files , tax certificates and other regulatory reports based on changes industry and legilatie changes;
Test changes implemented across the various systems, system interfaces, SARS submission files and other regulatory report outputs to ensure that they conform to requirements and standards
Compile, reconciliation and submit DWT/IWT monthly, bi-annual and annual reconciliation, payment and submission to SARS;
Compile, reconciliation and submit SARS submission files on a bi-annual and annual basis for IT3 related reporting;
Provide support to internal and external clients on tax related queries such as CGT, DWT , refunds and related calculations.
Review and provide guidence on the annual FATCA and CRS reporting requirements
Liaise with SARS, Clients and Operations teams regarding reporting queries and issues;
Client corrections/queries performed on the Core Administration system (Flexcube and Silica);
Involvement in annual audits;

Skills Required:

5 years working expereince within a transfer agency team within an analyst or operational team;
Strong analyitcal skills;
Knowledge of legislative requirements specific to Unit Trust administration;
Knowledge of tax laws in general for investment, in particular CGT, FFT, DWT and IWT;
Knowledge of the SARS reporting requirements for FATCA, DWT, IWT and IT3;
Preference will be given to candidates who have completed a relevant tertiary qualification;
Excellent communication skills;
Good knowledge of the Microsoft Office Suite of products;
Ability to work under pressure, meet deadlines and manage own deliveries;
Strong attention to detail;
Flexibility with regard to working hours

Senior Administrator – Transfer Agency X2

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

The primary responsibility of the Accounting and Reconciliations Senior Administrator is to reconcile and manage the unit trust fund , Hedge and Offshore Fund accounts within Funds Services. The individual will be required to reconcile the investor and fund transactions; bank reconciliation and fund units efficiently, accurately and within daily deadlines; as well as setting up and ensuring checklists and standards are adhered to.

Job specification

Maintain daily Bank Reconciliations;
Maintain Daily Stock Reconciliations;
Prepare daily repurchase/commission/income distribution payment reconciliations
Investor payments and collections – including manual payments
Adhering to strict turnaround times in respect of queries reported to clients;
Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
Achieving deliverables against agreed deadlines and managing of expectations with clients;
Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
Provide input and assistance on accounting-related projects;
Set-up of new fund and client GL, Bank Reconniliation and testing
Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
Handling ad hoc requests and requirements;
Flexibility to work non-standard working hours and South African public holidays;
Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Checking all outputs for accuracy and completeness;
High levels of engagement with both Maitland clients and the certain Investors
Flexibility to work non-standard working hours and South African public holidays;
Support and input to project work such as system upgrades and taking on of new clients.
Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Skills Required:

Maintain daily Bank Reconciliations;
Maintain Daily Stock Reconciliations;
Prepare daily repurchase/commission/income distribution payment reconciliations
Investor payments and collections – including manual payments
Adhering to strict turnaround times in respect of queries reported to clients;
Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
Achieving deliverables against agreed deadlines and managing of expectations with clients;
Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
Provide input and assistance on accounting-related projects;
Set-up of new fund and client GL, Bank Reconniliation and testing
Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
Handling ad hoc requests and requirements;
Flexibility to work non-standard working hours and South African public holidays;
Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Checking all outputs for accuracy and completeness;
High levels of engagment with both Maitland clients and the certain Investors
Flexibility to work non-standard working hours and South African public holidays;
Support and input to project work such as system upgrades and taking on of new clients.
Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Skills and experience required

The successful candidate will:

An Accounting degree or diploma or currently studying towards degree (at least 1st year completed successfully);
A minimum of 4 years experience ideally gained in a Unit Trust/Financial Services environment;
Excellent communication skills (written and verbal),Ideally exposure to a client services/call centre environment;
Previous bank reconcilliation or accounting experience with exposure to a Unit Trust or Hedge Fund environment is advantageous;
Strong accounting and analytical skills essential;
Strong accounting reconciliation skills essential;
A track record of successfully working within a team;
A good working knowledge of MS Office, Pastel. Accurate or any other bank reconciliation system;
Above average communication skills (written and verbal);
Prepared to work in a dynamic environment;
Accurate execution of tasks;
The ability to manage time effectively;
Willingness and positive attitude;
Good understanding, knowledge and experience of Transfer Agency back office administration processes;
To work independently in meeting deadlines and still work within a team environment track record of achievement

Administrator – Transfer Agency

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

This is an exciting opportunity for an Administrator – Transfer Agency, the Administrator will be expected to review and authorise all investor instructions, provide validation of investor static and transactional instructions in line with fund rules and timelines. Application of client, Fund, KYC and AML rules according to the requirement of the relevant jurisdiction. Attend to investor enquiries received directly via email or telephone. Work directly with the fund accounting team to ensure the correct application of prices and timelines. Review and release investor correspondence. Completing daily checklist, handling ad hoc requests and requirements.

Job specification

• Receive and review investor documentation and ensure that documentation is verified in a timely manner, follow up with investor on missing or original documentation;
• Ensure that the necessary documentation and information pertaining to the investors are captured in line with relevant product and process rules;
• Ensure that all Investor transactions are processed in a timely and accurate manner;
• Maintenance of investor registers;
• Full understanding of FATCA/CRS and the ability to apply FATCA/CRS classifications;
• Identifying any gaps in controls and processes and putting process improvement suggestions forward in a professional manner;
• Ensuring adherence to all policies & procedures, relevant laws and regulations;
• Working as part of a larger global team in the case of outsourced activities and able to work flexible hours;
• Must be able to service any investor queries understand & handle complex queries;
• Strong domain knowledge is essential & understanding of TA businesses;
• Where applicable confirm AML status with Compliance and Operational Teams

Skills Required:

•3+ years Transfer Agency experience;
• FATCA/CRS – ability to review Self Certification documents, classify accounts and understand XML reporting requirements;
• Knowledge of Transfer Agency operational processes and its integration with AML processes;
• AML Knowledge of local and global requirements is advantageous;
• Strong planning and organizational skills;
• Strong communication (verbal and written) and problem-solving skills;
• The ability to work with all levels within the organization;
• The ability to adapt to changing priorities and varied decision-making scenarios;
• An understanding of fund structures and the fund administration business and ensuring more junior staff have sufficient knowledge and skills;
• The ability to work to tight deadlines in a proactive fashion;
• Ability to identify opportunities for process improvements and to communicate same effectively;
• Proficient in Microsoft Office applications.

Senior Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Role Summary:

We are seeking a Senior Administrator for our Middle Office (Hedge Funds) team. The primary focus of this role is to perform all required middle office operations services South African hedge fund clients. The role will also be responsible for supporting the onboarding and training of new members to the team, enhancing service levels and maintaining the control framework; enabling expansion of the service offering to both new and existing clients.

Key Responsibilities:

Operational Processes:

Accurate recording and validation of trades.
Creation and accuracy of Daily Soft NAVs.
Reconciliation of fund information from fund managers with prime brokers.
End-of-month NAV reconciliation with fund accounting.
Ad hoc query management and resolution.
Onboarding of new funds and clients.

Client and Stakeholder Interaction:

Act as a point of contact for clients regarding NAV queries and reconciliations.
Collaborate with fund managers, prime brokers, and fund accountants to resolve discrepancies.
Support the Team Leader and management team in process and control enhancements.

Skills and Experience:

Experience in preparing and analyzing operational reports.

Minimum of 2 years’ experience in open-ended funds

Experience in working with hedge funds and/or middle office processes.

Excellent communication and organizational skills.

Strong analytical and problem-solving skills.

Ability to prioritize work and meet strict deadlines.

Motivated and driven with a proactive approach to work.

Specialist – Transaction Processing

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

The primary responsibility of the Specialist – Transaction Processing is supporting the transaction processing teams to ensure all processes are operating accurately and efficiently. The trade processing teams are responsible for the NXM trade processing, data integration and the replication functions.

Job specification

Show leadership in the practices and processes of transaction processing;
Identify business processes that should be enhanced to eliminate risks in the future;
Focus on processes in the team that can be automated, working closely with the RPA team where relevant;
Ensure transactions are captured, integrated and reconciled in the most efficient and accurate means possible;
Initiate and implement continuous improvement projects in the business area;
Facilitate the implementation of new processes into the BAU environment to support evolving client requirements;
Oversee new client and fund take-ons to ensure minimal disruption internally and to clients

Skills Required:

The position will require someone with a relevant diploma or degree;
Preference will be given to applicants who have Asset Management experience;
An understanding of Financial Markets;
A proven detailed understanding of transaction processing with at least 2 to 3 years “hands-on “ experience;
Experience with one or all of NX Manager, InvestOne and Xceptor systems;
Strong numerical and analytical skills;
Attention to detail;
Able and keen to work in a team environment;
Good communication skills;
Innovator and self-starter with high energy and drive;
Able to work under pressure;
Confident and Enthusiastic;

Senior Fund Accountant – Private Equity and Real Estate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Senior Fund Accountant (Private Equity & Real Estate) Cape Town

Description

The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of our PERE clients in line with the relevant service level agreements. Additionally, the successful applicant will assist the Team Leader with certain review functions and provide training and guidance to accountants.

Job specification

• Responsible for the timely delivery of all investor communication and reporting, in line

with the agreed SLA’s and fund documentation

• Respond to and resolve investor queries, with the assistance of the team leader where

needed

• Manage / facilitate investor transactions, such as capital calls and distributions.

• Perform the accounting for investor related transactions.

• Obtain an in-depth understanding of the client’s fund documentation and requirements.

• Assist with fund payments.

• Perform the primary fund accounting functions for a portfolio of allocated funds. This

includes, but is not limited to:

• Cash book processing & preparation of bank reconciliations

• Accounting for standard monthly/quarterly expense and income related journals in line

with supporting documentation

• Calculation of performance fees carried interest and equalization as required by fund

documentation.

• Collation and verification of information from 3rd parties

• Accounting for investment transactions, including but not limited to:

• Review of investment documentation and providing accounting guidance (where

applicable)

• Loading deal static data onto the system

• Calculation of investment IRR

• Review investment valuations

• Accounting for investment related transactions

• Timely calculation and delivery of the fund NAV

• Take responsibility for the preparation and timely delivery of the agreed reporting pack for

a portfolio of clients, within agreed timeframes together with any supporting schedules.

• Preparation of the annual financial statements, and any other required reports, in line

with IFRS, Lux GAAP or other accounting standards as applicable

• Preparation of the annual audit file for the auditors

• Take responsibility for managing the audit process on behalf of a portfolio of allocated

clients, including, but not limited to:

• Setting up the audit timeline together with the auditors, other team members, the client,

and other stakeholders

• Facilitating any internal communication and collaboration between Apex departments /

jurisdictions

• Resolving any audit queries

• Perform, regular client operational calls for an allocated portfolio of clients and provide

delivery of services to our clients.

• Liaise and build relationships with other relevant internal teams to ensure a seamless

delivery of services to our clients.

• Assist the Team Leader – Accounting with the review of select, non-complex funds.

• Provide guidance and on-the-job training to interns and junior accountants.

• Assistance with any other regulatory/internal reporting requirements

• Any other ad hoc tasks as required.

Skills Required:

• An accounting qualification (minimum B. Com Accounting or equivalent)

• Preference will be given to candidates working towards a professional qualification such

as CA(SA), ACCA or CIMA.

• 3 years relevant accounting experience in a similar industry or business type, preference

will be given to staff with private equity or real estate experience

• An understanding of funds and fund structures will be an advantage.

• Experience in all aspects of multi-currency accounting; and

• Excellent computer skills, and in particular a good knowledge of:

• Microsoft Office (2010) including Excel, Word, and Outlook email.

• Experience with Investran will be advantageous.

• Highly organized, efficient and professional with excellent administrative and

organizational skills.

• Have a confident, professional and an enthusiastic approach when dealing with clients

and intermediaries of the business.

• Inquisitive mind set and innovative.

• Be able to communicate clearly with staff and senior management; and

• Work collaboratively and effectively within the PERE team as well as other departments.

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth.

• Sets and achieves very high levels of performance and continually strives for personal

improvement in all that they do.

• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and

• Will take accountability for their actions.

Senior Fund Accountant – UK Fund Reporting (SA)

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

The role of the Senior Fund Accountant – UK Fund Accounting will be to perform and provide assurance on offshore fund valuations as produced by the Offshore Fund Accounting Team. The main responsibilities of the role include the management, administration and accounting for offshore portfolios as calculated under the Global Fund Valuations & Accounting Team. The role will require of the individual to administer the funds efficiently, accurately in line with daily/weekly/monthly service level agreement deadlines following verification of third party provided information. The role will necessitate quality standards to be adhered to and will require of the individual to provide ad-hoc supervisory fund valuation review to support the Team Leader – Offshore Fund Accounting as and when needed. The role is also required to ensure that fund valuation checklists are followed and that operational processes followed by junior staff meets quality standards.

Job specification

Ensure accurate calculations of fund valuations and accounting to Trial Balance;
Collate and verify information obtained from third parties;
Communicate and respond to queries originating from internal Fund Services operational teams and/or external from clients, assist team leader/s and managers in resolving offshore fund accounting queries;
Communicate and respond to Fund-related queries originating from different Fund Services SA operational teams;
Ensure material NAV errors are identified, escalated to Team Leader and appropriately remediated via NAV re-price process;
Perform review checks within the team (in the absence of the team leader);
Document and continuously update operational processes, ensure fund valuation checklists are followed and implement controls to reduce valuation error risks;
Manage Cherwell’s logged to the Offshore Fund accounting team, and resolve open items;
Play a key role as part of project implementation of new funds to facilitate a smooth operational handover and monitor daily operational controls and checks to mitigate risk;
Ensure fund structures and client groups utilized are optimal for new Fund take-ons; and Serve as a key point of contact on fund valuation queries/dependencies channeled between Offshore Fund Accounting & various other Fund Services operational teams.
Ensure Fund Accounting related queries from the Chelmsford team are investigated and resolved timeously as requested.

Skills Required:

Experience with offshore investment products (various fund types including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) will be an advantage; and Detailed understanding of funds and fee structures.

A BCom or similar, accounting, economics or investments background is preferred;

The relevant experience includes at least 24 months experience in asset management portfolio administration and pricing of offshore funds;

Proven competence and an aptitude for working with systems and its integration;

Knowledge and experience with the use of InvestOne, NX Manager & Xceptor is an advantage;

Computer literate with an excellent working knowledge of MS office & IT packages (particularly Excel);

A strong all-round understanding and proven track record of experience in fund accounting, the trade life cycle as part of back office administration;

Product Owner – Investment Operations (Data Integration)

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Role Summary:

The Product Owner for Data Integration is responsible for optimising the sourcing and integration of all market data into the Apex administration platform supporting open-ended investment operations services in South Africa. This includes data sourced from market data providers such as Bloomberg, IRESS, etc. and 3rd party data providers such as custodians, prime brokers, etc.

Key Responsibilities:

Vendor and Data Provider Management

Ad hoc and scheduled engagements with all data providers
Manage contractual and commercial considerations with market data vendors
Ensure evolving data requirements are managed with providers

Operational Processes:

Managing process optimization initiatives to improve efficiency and reduce cost and/or risk
Engaging with internal operations management for prioritization and resource allocation
Coordinating requirements and prioritization with ICT development teams
Facilitating process and control documentation

Client and Stakeholder Interaction:

Maintain product backlog and prioritization within DevOps as required
Engage with clients and/or CRMs on any commercial considerations where required
Provide internal and external stakeholders with regular updates and expectation management
Ensure alignment with senior management strategy and priorities

Skills and Experience:

Minimum of 5 years’ experience in Fund/Investment Operations
In-depth knowledge of South African Funds industry
Experience in technical projects with collaboration across departments
Experience in working with market data providers
Proven track record of operations process optimization
Excellent communication and organizational skills
Strong analytical and problem-solving skills
Ability to prioritize work and meet strict deadlines

Manager – Financial Reporting and Audit (Open Ended Funds)

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Summary

The primary responsibility for this position is to plan and manage the audit and AFS schedule for the Alternative Funds and Local Unit Trusts within Institutional Client Accounting. The individual will be required to manage and coordinate the output of the Financial Reporting and Audit team, review of Annual Financial Statements prepared by the team, assisting with queries from auditors, clients and Institutional Client Accounting, providing support to the Financial Reporting and Audit team, ensuring team is up to date in terms of Accounting standards, monitoring of the performance of the team and ensuring processes and timelines are followed and standards are adhered to.

Job specification

Deal Plan and manage the Financial Reporting and Audit team’s deliverables.
Ensure the team is adequately resourced for the expected deliverables.
Ensure that staff are adequately equipped and motivated to perform the expected work.
Ensure that quality is being effectively monitored and delivered, to minimize overruns.
Manage relationships with external auditors, internal suppliers, and Client Relationship Managers.
Review of financial statements and assist with audit queries.
Work closely with Process Head and executive management to drive collaborative and effective policy development and implementations.
Provide ongoing and continuous training, motivation and development of all team members to maintain high client service standards.

Skills Required:

A tertiary accounting qualification (minimum B. Com Accounting or equivalent, preferably coupled with a professional qualification.
such as CA or ACCA) together with a minimum of 5 years working experience in total, of which at least 3 years should be relevant.
industry experience within an audit environment.
Management skills and experience.
Previous experience in supervising and motivating staff.
Previous experience in supervising and planning the output of a team.
Previous experience in monitoring and ensuring quality of output.
IT and Systems Skills and Knowledge:
Advanced level experience in using Excel and MS Word.
Proven competence and an aptitude for working with systems.
Detailed understanding of IFRS, US GAAP and Lux GAAP.
An understanding of funds and fee structures.
Knowledge of the hedge fund industry and unit trusts.
Previous experience in the preparation of financial statements.
Previous experience in dealing with clients and auditors.
Excellent communication skills (both written and verbal).
Confident, enthusiastic, and self-motivated.
A track record of achievement

Click here to apply

All the best with your applications.

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Vacancies with Collen

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Apex – Operations

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Transfer Agency Tax Specialist

Senior Administrator – Transfer Agency X2

Administrator – Transfer Agency

Senior Administrator

Specialist – Transaction Processing

Senior Fund Accountant – Private Equity and Real Estate

Senior Fund Accountant – UK Fund Reporting (SA)

Product Owner – Investment Operations (Data Integration)

Manager – Financial Reporting and Audit (Open Ended Funds)

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