To apply, click on the link at the end of the posts and all the best with your applications.

Inventory Controller – Rustenburg

Job Description

Inventory Controller Position available at our Rustenburg Branch.

Duties and Responsibilities:

Purchase Orders

• Open, approve & close orders
• Ensure to follow the admin order rules
• Reversal & Corrections.
• Purchase order system support.
• Data extract and Processing.
• Chase open orders daily.

 Stock Management

• Data extract and reporting.
• Monitor stock take exceptions / Report.
• Problem solving and system support.
• Monitor stock levels on floor
• Manage Trello Board. Add & remove vehicles.

 Housekeeping and Expense Control

• Manage manual order books.
• Manage and order “Promo”, “Sold”, “Finance”, QC and “Delivery ready” stickers.
• Arrange payment requisitions for service providers.

 Key Competencies and Skills

• Strong verbal and written communication skills
• Must have mechanical background on vehicles
• Listening skills
• Problem analysis and problem solving
• Team work
• Stress tolerance

Further requirements:

• Grade 12

Fully bilingual in English and Afrikaans

• Minimum 3 years Inventory management experience
• Technical/mechanical background advantageous
• Previous motor industry experience

 Package Includes:

• Momentum FundsAtWork Provident Fund
• 15 Days Annual Leave
• Market Related Salary

Administrative Assistant

Job Description

Position Overview: We seek a highly organised and proactive Administrative Assistant to support the Facilities, Fleet and Logistics team. This role is crucial in ensuring the smooth operation of warehouse activities and fleet management processes. The ideal candidate will have excellent administrative skills, the ability to handle multiple tasks efficiently, and a solid attention to detail.

Key Responsibilities:

1. Administrative Support:
   • Calendar Management: Coordinate travel arrangements.
   • Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy and attention to detail.
   • Data Management: Maintain organised electronic and physical filing systems, ensuring easy retrieval of documents and records.
   • Communication:Serve as a primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
2. Communication and Coordination:
   • Stakeholder Liaison: Facilitate communication between departments, ensuring timely responses and coordinating warehouse operations and fleet management activities.
   • Meeting Coordination: Plan and coordinate meeting logistics, including room bookings, catering, and technology setup.
   • Information Dissemination: Distribute information and updates to relevant parties promptly, ensuring clarity and accuracy.
3. Documentation and Reporting:
   • Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel and other tools.
   • Record Keeping: Maintain accurate inventory records, fleet maintenance activities, and operational expenditures.
   • Presentation Preparation: Compile data and prepare presentations for management meetings, ensuring content is visually appealing and aligned with organisational standards.
4. Project Assistance:
   • Project Support: Provide administrative support for special projects and initiatives led by the National Facilities Manager and the National Fleet and Logistics Manager, including timeline management and resource coordination.
   • Progress Monitoring: Monitor project progress, identify potential issues, and assist in developing solutions to ensure project objectives are met effectively.
5. Operational Support:
   • Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.

Requirements:

• BCom Degree
• Minimum 2 years Admin experience

Assistant Operations Manager – Richmond

Job Description

We are looking for an Assistant Operations Manager to join our WeBuyCars team at our Richmond Branch!

Duties and Responsibilities:

Stock Control

Vehicle stocktake:

• Implement and communicate a monthly stocktake roster to include all sales executives by the 1st of each month. The register must be visible for all employees in your branch. 
• Complete a full stocktake every day. 
• Investigate and report on all exceptions on the list. 
• Ensure that all exceptions are scanned at least once every seven days. 
• Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily. 
• Report all problems and completion of stocktake to the Deputy Head of Sales before the close of business daily. 

Key stocktake:

• Complete a key stocktake daily. 
• Investigate and report on all exceptions on the list.
• Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily. 
• Report all problems and completion of stocktake to Deputy Head of Sales before the close of business daily. 

Manage stock levels:

• Compare stock levels with stock capacity in your branch daily to ensure adequate stock holding compared to national stock levels. 
• Report on all stock vehicles older than 45 days weekly. 
• Troubleshoot all cars older than 45 days to find reasons why they are not selling. 
• Recommend possible actions (Price drops, recon)to assist with the sales of these ageing vehicle. 

Repairs and Non-Runners:

• Identify and manage recon on stock and non-runners.
• Manage all non-runners daily to ensure optimal turnaround times for all repairs. 
• Ensure approval of all quotes by the Deputy Head of Sales before work gets approved. 
• Report and drive progress on vehicles at repair shops. 
• Prepare presentation for weekly repairs and non-runners meeting.

Natis and Admin issues:

• Manage and resolve all Natis and registration issues in conjunction with the admin department. 
• Report on admin issues in a weekly meeting. 

Manage sold yard:

• Complete daily sold yard audits and escalate all problems to 
• Scan every vehicle to check statuses. 
• No vehicle is allowed to stand in the sold yard for longer than 48 hours. 

Website photo quality:

• All vehicles must appear on the website with pictures.  
• Conduct training to improve all photographer skills. 
• Conduct daily photo audits to ensure quality.  

Oversee Dekra vehicle condition report process:

• All vehicle must have a Dekra report at the time it appears on the First Day Auction.
• Check at least five vehicle inspections per day for accuracy and report any discrepancies to Dekra account manager. 
• Ensure that all mistakes get rectified asap. 

Cleaning and Maintenance 

Oversee all the warehouse managers daily tasks

Cleaning:

• Develop and implement the warehouse cleaning schedules
• Ensure that all daily cleaning checklist is completed and signed off on time. 
• Conduct scheduled daily walkthrough inspections to ensure total compliance as per WeBuyCars guidelines. 
• Keep a file with all completed list for audits purposes. 

Wash Bay:

• Assist the wash bay team leader to manage wash bay staff. 
• Conduct inspections on five random vehicles that were washed the previous day and point out any problems to the wash bay team leader. Make sure that all issues that were pointed out by you are resolved immediately. 
• Discipline repeat offenders if there is no improvement. 

Health, Safety and Security

Security:

• Work with in-house security staff and third-party service 
• Ensure sufficient staff placement 
• Conduct daily audits on safety protocols to improve on property, asset and personal safety. 
• Report any applicable findings to the Deputy Head of Sales. 

Fire drills:

• Ensure fire safety in the warehouse
• Conduct quarterly fire drills during business hours to test readiness

Health and Safety file:

• You are the COVID appointed representative, taking ownership of compliance in the branch 
• Ensure that the health and safety file is 100% up to date and compliant at all times. 

Expense Control

Fuel:

• Manage branch fuel expenses. 
• Implement a working system to ensure better fuel control. 
• Audit fuel accounts monthly to ensure compliance. 
• It would be best if you approved all bulk fuel orders. 
• Bulk fuel orders must be reconned against test drive fuel slips before more fuel can be purchased. 

Utilities and other branch expenses:

• Report on utility bills monthly.
• Develop and implement cost-saving strategies.
• Manage and sign off branch utilities. 

Qualifications:

• Matric Certificate
• Minimum 3 years experience in the motor industry

Package Includes:

• Momentum FundsAtWork Provident Fund
• 15 Days Annual Leave

Customer Care Legal Liaison

Job Description

We are seeking a Customer Care Legal Liaison to join our team. The ideal candidate will be responsible for providing legal support and guidance to our customer care team to ensure compliance with laws and regulations related to customer interactions. The Customer Care Legal Liaison will also be responsible for handling any legal inquiries or issues that may arise from customer interactions.

Responsibilities:
– Review and provide legal guidance on customer care policies and procedures
– Ensure compliance with all laws and regulations related to customer interactions
– Handle legal inquiries or issues from customers or other external parties
– Collaborate with our legal team to address legal matters related to customer care
– Develop and maintain legal documents and resources for the customer care team
– Train and educate customer care team members on legal compliance requirements

Requirements:
– Bachelor’s degree in Law or related field
– Previous experience in a legal role or customer care role preferred
– Strong understanding of legal and regulatory requirements related to customer interactions
– Strong written communication skills, including accurate spelling and grammar
– Ability to work effectively in a fast-paced environment
– Detail-oriented and organized
– Ability to think critically and problem-solve effectively

Package Includes
-15 days annual leave
-Momentum FundsAtWork provident fund
-Market related salary
-Life Insurance

If you are a dynamic and detail-oriented individual with a passion for legal compliance and customer care, we encourage you to apply for the Customer Care Legal Liaison position at our company.

Dealer Sales Executive – East London

Job Description

We are seeking an experienced Car Sales Executive to join our Sales team in our branch in East London.  

The ideal candidate for this position will be an energetic expert on pre-owned vehicles, who can deliver high-quality customer service to each client when finding the right vehicle that suits their needs. 

Duties and Responsibilities:

• Actively engage with prospective customers
• Develop an in-depth understanding of our ever-changing car inventory and use that knowledge to encourage customers to make a purchase
• Always well- informed about the stock available to make educated recommendations to customers
• Drive with clients on a test drive, while demonstrating all the features the vehicle has to offer, and provide educated answers to any potential questions
• Knowledge of costs, potential “add-ons” to offer, and an understanding of various pricing structures
• Work together with the F&I to facilitate a deal the customer is satisfied with, while yielding the highest return for the dealership

Required Skills:

• Ability to build rapport with customers and qualify their requirements
• Commitment to hitting targets
• Ability to consolidate the sale and walk the customer through every stage of the deal
• Excellent customer service skills
• Strong negotiation skills
• Resilient, Ambitious, Target Driven

Further Requirements:

• Minimum Grade 12
• Previous car sales experience will be a distinct advantage
• Proven track record with contactable references
• Previous experience in Customer Service
• Own reliable transport including valid Drivers License

Benefits:

• Package includes: PSG Provident Fund
• Package includes: 15 Days Annual leave

Dealer Sales Executive – Vereeniging

Job Description

We are seeking an experienced Car Sales Executive to join our Sales team at our new branch in Vereeniging.  

The ideal candidate for this position will be an energetic expert on pre-owned vehicles, who can deliver high-quality customer service to each client when finding the right vehicle that suits their needs. 

Duties and Responsibilities:

Actively engage with prospective customers

Develop an in-depth understanding of our ever-changing car inventory and use that knowledge to encourage customers to make a purchase

Always well- informed about the stock available to make educated recommendations to customers

Drive with clients on a test drive, while demonstrating all the features the vehicle has to offer, and provide educated answers to any potential questions

Knowledge of vehicle mechanical workings, vehicle body condition (i.e. ability to identify paintwork / body putty / previous accident damage), and subsequent potential repair/recon costs

Required Skills:

Excellent relationship building and time management skills

Strong multitasking skills

Ability to quickly identify and address customer issues and find solutions

Ensure that clients are dealt with in an empathetic, professional, and respectful way

Ability to sell effectively over the phone

Ability to work collaboratively with other departments

Self-driven and ability to work on own initiative

Must be excellent at communicating information

Excellent customer service skills

Ability to manage multiple responsibilities at once by focusing on one task while keeping track of others; and switching back and forth between tasks based on their importance and urgency

Strong administrative skills

Strong negotiation skills

Resilient and ambitious

Commitment to hitting targets

Further Requirements:

Minimum Grade 12

Previous car sales experience will be a distinct advantage

Proven track record with contactable references

Computer literate

Previous experience in Customer Service will be a distinct advantage

Own reliable transport including a valid Driver’s License

Must be willing to work every second weekend and some public holidays

Package Includes:

Basic salary + commission component

Momentum Provident Fund

Discovery Life Insurance

15 Days Annual leave

Dekra Technician – Vereeniging

Job Description

Requirements / Personal Attributes:

• Presentable appearance and sober habits
• Excellent timekeeping skills
• No criminal record
• Strong interpersonal skills
• Ability to work under pressure
• Ability to train co-workers
• Strong troubleshooting and fault-finding skills
• A working understanding of electrical DBs and wiring
• Experience with diagnostics equipment and ECU’s
• Computer literate
• Strong technical background.
• Strong knowledge on reconning starters, alternators and all electrical components
• Strong knowledge of ECU’s and key coding
• Strong knowledge of programming ECU’s
• Be able to work in a team environment.
• Set high standards and well-defined realistic goals both personally and within the team
• Should be able to carry out work in accordance with professional standards and have thorough knowledge in the field

Qualifications / Experience:

• Matric or equivalent
• 5-7 years’ experience in diagnostics and fault finding
• Valid driver’s license

Duties:

• Perform service, repair and maintenance on customer’s vehicles
• Mechanical and Electronic Diagnostics
• Maintain a safe and clean work environment
• Order and source parts
• Diagnosing and fault finding on ECU’s
• Repairing all electrical components on a motor vehicle
• Repairing wiring and ECU’s on a motor vehicle
• Coding keys and programming ECU’s on a motor vehicle

Package Includes:

• Market Related Salary
• Momentum Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave

F&I Assistant – Brackenfell

Job Description

Job Description:

We are looking for an F&I Assistant to work alongside our F&I Department to assist with handling the financial aspect of clients when buying a vehicle.

Responsibilities include but are not limited to:

• Assist our F&I consultants with various admin duties 
• Assist in loading Finance Applications
• Performing other general administrative tasks
• Impeccable client service with professionalism and friendliness 
• Assist with explaining the costs, terms and contractual obligations of any finance transactions
• Assist with explaining to the customers all products and services on offer 
• Compile and submit files with required documentation to financial institutions
• Ensure that all transactions are followed up and paid out as soon as possible

Requirements:

• Grade 12
• NCA Certificate 
• Preferably a BCom degree or Diploma
• Excellent administrative, organizing and communication skills
• Ability to perform effectively in a fast-paced dealership environment
• Valid driver’s license with own reliable transport
• Willing to work two weekends per month and some public holidays

Package includes:

• Basic salary + commission component
• PSG Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave
• Cell phone Allowance

F&I Assistant – George

Job Description

Job Description:

We are looking for an F&I Assistant to work alongside our F&I Department to assist with handling the financial aspect of clients when buying a vehicle.

Responsibilities include but are not limited to:

• Assist our F&I consultants with various admin duties 
• Assist in loading Finance Applications
• Performing other general administrative tasks
• Impeccable client service with professionalism and friendliness 
• Assist with explaining the costs, terms and contractual obligations of any finance transactions
• Assist with explaining to the customers all products and services on offer 
• Compile and submit files with required documentation to financial institutions
• Ensure that all transactions are followed up and paid out as soon as possible

Requirements:

• Grade 12
• NCA Certificate 
• Preferably a BCom degree or Diploma
• Excellent administrative, organizing and communication skills
• Ability to perform effectively in a fast-paced dealership environment
• Valid driver’s license with own reliable transport
• Willing to work two weekends per month

Package includes:

• PSG Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave
• Cell phone allowance

IT Customer Service Co-ordinator

Job Description

Role Overview:
We are looking for a highly organized and proactive IT Customer Service Co-Ordinator and Admin to join our team. In this role, you will ensure that our IT resources are efficiently scheduled, while also handling a range of administrative duties to support our department’s smooth operation. You’ll be a key part of our IT team, ensuring that projects are completed on time and the right people are in the right place.

Key Responsibilities:

• Coordinate and schedule IT resources for various internal and external projects.
• Manage and maintain calendars, appointments, and project timelines.
• Assist with administrative tasks such as documentation, reporting, and procurement.
• Collaborate with IT and project teams to ensure effective resource allocation.
• Track and maintain inventory of IT assets and manage purchase orders.
• Support the IT department with ad-hoc tasks and ensure all systems run smoothly.
• Foster a culture of collaboration, problem-solving, and continuous improvement within the team.

Requirements:

• Proven experience in an administrative or scheduling role, ideally within an IT or technical environment.
• ITIL 4 Certification will be an advantage
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft 365 and other service desk tools.
• A proactive attitude and the ability to work independently.
• Strong problem-solving skills and the ability to think on your feet.

What We Offer:

• A dynamic and innovative working environment where your contributions matter.
• Opportunities for professional growth and development.
• A supportive and collaborative team culture focused on helping each other and the community.
• Competitive salary and benefits.

If you are a driven and organized individual looking to make a difference in a company that values hard work, honesty, and community, we’d love to hear from you!

Click here to apply

All the best with your applications