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Assistant Director
Job Title
Assistant Director (post level 7) Job ID: 6126
Organizational Unit
University of the Free State -> Vice-Rector: Operations -> Finance -> Financial Aid
Contract Type
Permanent
Occupational Level
Junior Management
Location
Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date
18/5/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll – Applications submitted through any other platform will not be considered.
Duties and responsibilities:
• Coach and mentor staff to maintain and improve productivity levels which is aligned institutionally.
• Assist with compliance of relevant financial policies.
• Foster a positive climate within the team. Maintain positive work environment that enhances the wellness, satisfaction and motivation of staff.
• Instil, inform and monitor practices of reporting and sharing of information and manage effective communication channels within the department.
• Review business processes on a regular basis to determine effectiveness and efficiency.
• Identify and make recommendations in areas of business service delivery improvement.
• Reduce and manage the risk of fraud.
• Plan and allocate resources to core projects that support the academic year, i.e. registration, private accommodation allowances, refunds, etc.
• Prepare and submit statistics and reporting.
• Calculate NSFAS amounts for refund and final submission.
• Improve processes to accommodate changes and challenges.
• Calculate and arrange overdrafts.
• Assist with audits.
• Assist with yearly close-out processes, including payment of credit balances to NSFAS.
• Assist with financial statement information.
• Determine the expectations of internal and external clients.
• Assist with escalated complaints.
• Maintain regular communication with all stakeholders on campus through notices and workshops.
• Improve the quality and availability of information.
• Conduct regular meetings with funders and service providers to communicate new information and raise
issues where there are concerns.
• Build relationships with funders to sign MOUs and optimise funding opportunities.
• Update website information.
• Manage response time on enquiries, which includes call centre and the universal email address enquiries and operational efficiency and report on activity.
Inherent requirements:
• Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 with Accounting as a final-year subject (attach academic record).
• Minimum of four (4) years’ relevant working experience relating to the duties and responsibilities.
Recommendations:
• Knowledge of PeopleSoft.
• Work experience in Financial Aid in the higher-education environment.
Competencies
• Results oriented.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
– The ability to deal calmly and effectively with high stress situations.
• Strategic thinking.
– The ability to deal with several activities at a time.
– The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
• Leading.
– The ability to lead, take charge of situations, and offer opinions and directions to others.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building coalitions
– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to interact with others and establish personal connections with people.
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
• A detailed curriculum vitae and cover letter.
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
• Proof of registration with a Professional Body (if required).
• A copy of your driver’s license (if required).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Assumption of duties:
As soon as possible.
Closing date:
18 May 2025
Salary:
The salary is available on request.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813 /9810 /9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
Intern (2 positions) (Contract appointment: 1 year) (Job ID: 6131) – (1821)
Job Title
Intern (2 positions) (Contract appointment: 1 year) (Job ID: 6131)
Organizational Unit
University of the Free State -> Vice-Rector: Academic -> Centre for Teaching and Learning
Contract Type
Contract
Occupational Level
Unskilled
Location
Qwaqwa Campus – Qwaqwa, FS ZA (Primary)
Closing Date
12/5/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll – Applications submitted through any other platform will not be considered.
Duties and responsibilities
• Compile a database with full details of tutors.
• Assist with ad hoc problem-solving where venues are concerned.
• Book venues and schedule online links for tutorial and training purposes.
• Resolve venue and online tutorial challenges.
• Assist tutors in specific modules with planning and implementing session plans.
• Capture attendance data on Oracle for reporting and research purposes.
• Assist TLCs (Teaching and learning Coordinators) with providing thorough, constructive feedback to tutors during observations.
• Assist with Ad-hoc claims for tutor payments.
• Liaise with tutors and develop an evaluation schedule for each semester.
• Distribute, collect, scan, and capture evaluation forms for reporting purposes.
• Assist with portfolio assessments and session plan submissions on Blackboard.
• Assist the programme with carrying out research initiatives.
Inherent Job Requirements
• Bachelor’s degree or an advanced diploma/B-Tech degree/postgraduate certificate on NQF Level 7.
• Living a commutable distance from the UFS Qwaqwa Campus.
Recommendations:
• Proven computer skills, including but not limited to MS Word, Excel, and PowerPoint.
• Ability to work effectively with others and have good interpersonal skills.
• Good organisational skills and can manage events/processes effectively and independently.
• Ability to work well under pressure.
• Excellent communication skills (written and verbal).
• Basic qualitative research skills.
• Tutoring or academic facilitator experience in Higher Education.
The following criteria apply to the selection of candidates for an Internship:
• The applicant should not currently be participating in an existing learnership/internship programme.
• The applicant should not have any previous formal work experience.
• The applicant must be willing to sign a learnership/internship agreement with UFS.
• The applicant must be available for the period of 1 year to participate in the learnership/internship.
Competencies
Key Competencies Required:
• Results Orientated:
– The ability to cope with a frequently changing environment and to adapt to evolving situations. .
– The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
– The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
• Leading:
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to lead, take charge of situations, and offer opinions and directions to others.
• Building Coalitions:
– The ability to be sensitive and understanding to the needs and feelings of others.
– The ability to interact with others and establish personal connections with people.
Required documents
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
• A detailed curriculum vitae and cover letter.
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
Assumption of duties:
01 June 2025 or as soon as possible.
Closing date:
12 May 2025
Salary:
The Salary is R9 100,50 p.m
Enquiries:
For enquiries, please feel free to contact 051 401 9810 or email MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9814 / 9813 / 2979 / 7659 / 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful
The UFS will only consider applications of candidates who meet all the inherent requirements of the position.
Cleaner (post level 18) (3 positions) (Job ID: 6127) – (1820)
Job Title
Cleaner (post level 18) (3 positions) (Job ID: 6127)
Organizational Unit
University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type
Permanent
Occupational Level
Unskilled
Location
Qwaqwa Campus – Qwaqwa, FS ZA (Primary)
Closing Date
13/5/2025
Description
How to apply:
Hard copy applications may be submitted at:
• The University of the Free State, Qwaqwa Campus, Intsika Building, Human Resources Department, 2nd Floor.
OR
• Online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
Duties and responsibilities
• Clean and sanitise all areas in the appointed accommodation category according to the current colour-coding system:
o Adhere to all cleaning protocol eg, Basics of cleaning and All-Care colour coding system.
o Adhere to feedback upon all inspection appraisals.
o Rotate between residences due to staff shortages.
• Follow procedure of the All-Care colour coding system regarding the use of cleaning detergents and cleaning equipment.
o Use the correct equipment for the identified area, as well as the correct application of equipment.
o Use the correct detergent as well as the correct dilution of detergents for the identified area.
• Keep equipment clean and in good hygienic condition and report faulty equipment to the Housekeeping Manager:
o Keep equipment neat and hygienically clean when is in use and /or stored.
o Sanitise equipment in sanitising buckets provided according to the All-Care colour coding system.
o Report faulty equipment to the Housekeeping Manager.
• Ensure compliance to all Occupational Health and Safety policies and procedures and ensure protective gear is worn to maintain safety in the department:
o Maintain visibility of PPE upon all inspection’s appraisals.
o Report faulty or worn-out PPE to Housekeeping Manager.
• Prepare residences timeously for conferences by executing the following tasks:
o Clean Residences, including rooms prior to, during and after conferences.
o Make beds according to HRA standards.
o Clean residences during conferences according to the All-Care colour coding system.
o Take off the linen after the attendees left.
• Work during weekends as required over long weekends and during conferences as organised within specific cluster for long weekends according to the yearly calendar and according to conference list:
o Movement between residences and staff will be placed according to the conference list and recess cleaning needs.
• Attend all staff meetings as instructed by Housekeeping Manager.
• Keep restrooms in a neat and hygienic state.
o Clean restrooms and staff bathroom every Friday between 15h00 – 16h00
o Keep the restrooms and staff bathroom tidy daily.
o Take ownership of restrooms and bathrooms by reporting maintenance and pest control issues to the Housekeeping Manager.
o Adhere to working hours as stipulated in job description
Inherent Job Requirements:
• Grade 10 on NQF Level 2.
• Relevant experience related to the duties and responsibilities.
Recommendations:
• Minimum of two (2) years’ experience in a colour coding cleaning system.
• Colour coding cleaning system certificate (attach a copy).
Competencies
Key Competencies Required:
• Results Orientated:
– The ability to cope with a frequently changing environment and to adapt to evolving situations.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
– The ability to deal with several activities at a time.
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
• Leading:
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to interact with others and establish personal connections with people.
Requested documents
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
• A detailed curriculum vitae.
• A copy of your identity document (SA ID or passport in the case of foreign nationals).
Assumption of duties:
01 June 2025 or as soon as possible.
Closing date:
13 May 2025
Salary:
The annual remuneration package, including benefits is R113 394.47 per annum.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 9810 or email MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9814 / 9813 / 2979 / 7659 / 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
The UFS will only consider applications of candidates who meet all the inherent requirements of the position.
Director: UFS Law Clinic (post level 5) (contract appointment: 5 years, with the possibility of reappointment for a further term) (Job ID 6122) – (1813)
Job Title
Director: UFS Law Clinic (post level 5) (contract appointment: 5 years, with the possibility of reappointment for a further term) (Job ID 6122)
Organizational Unit
University of the Free State -> Faculty of Law -> UFS Law Clinic
Contract Type
Occupational Level
Middle Management
Location
Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date
11/5/2025
Description
The Director will provide academic and strategic leadership to the UFS Law Clinic and will be responsible for the day-to-day operational management of the Clinic. The Director will be a member of the Law Faculty Management Committee and will serve on other university governance structures. Having a scholarly track record, the Director should be eligible to be appointed as Lecturer/Senior Lecturer/Associate Professor/Professor, contributing to academic scholarship in the UFS Law Clinic and faculty.
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll.
Duties and responsibilities
Management and Leadership:
• Provide leadership and guidance to staff.
• Assume administrative and/or leadership duties in the department such as course coordinator; co-ordination of particular programmes e.g. PhD, master’s programmes; co-ordination of particular research projects; tutor selection and co-ordination.
• Promote coherence, integration and coordination of management of interdependencies and the achievement of departmental objectives.
• Assess the performance of Staff against their KPAs.
• Apply and Report diligently on Funding where and when needed – Accreditation, Funding, Renewal of Contracts, etc.
• Review and revise the Law Clinic Strategic Plan.
• Identify, assess and monitor risks.
• Manage, plan and submit the budget.
• Manage Finances in the Clinic.
• Ensure all staff positions in the Law Clinic are filled.
• Spend departmental budget prudently.
• Oversee, monitor and manage the organising of the Kovsie First Year Moot Court.
• Serve on School, Faculty and University wide bodies as applicable.
Teaching and Learning:
• Facilitate effective teaching and learning at undergraduate and postgraduate level.
• Assume responsibility for course materials, lectures, tutorials and assessment of law modules, both at undergraduate and postgraduate level.
• Contribute to programme management and curriculum development.
• Research supervision of undergraduate and postgraduate students.
• Contribute towards creating a strong academic identity.
• Design the curriculum content for the Law Clinic allocated module.
• Teach the Clinical Legal Education module in the new LLB Curriculum.
• Monitor and improve success rates and pass rates in the module.
• Improve staff/student relationships in the module.
Research:
• Assist with the development and implementation of the research strategy for the Clinic.
• Conduct research and research supervision as commensurate with the requirements of the Clinic.
• Undertake independent research and publishing research.
• Participate in national and/or international fora to share research results.
• Identify and access funding sources to support own research.
• Update knowledge and understanding in the field of specialisation.
Engaged Scholarship (Access to Justice):
• Strengthen the litigation collaboration of both internal and external stakeholders.
• Monitor and increase legal services provision and reputation.
• Recruit, appoint and train Candidate Attorneys.
• Manage the Community Service projects.
Inherent Job Requirements
• A doctoral degree on NQF Level 10 in any discipline of Law.
• Admitted attorney/advocate of the High Court of South Africa (attach proof).
• A minimum of five (5) years’ relevant experience (teaching, research and academic management).
• Appointable as lecturer/senior lecturer/associate professor/professor at the University of the Free State.
Competencies
Key Competencies Required:
• Results Orientated:
– The ability to set high standards, establish tough goals, and to work to achieve success.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
– The ability to deal with several activities at a time.
– The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
• Leading:
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
– The ability to be sensitive and understanding to the needs and feelings of others.
– The ability to make decisions through consultation, collaboration and working with close supervision.
Required Documents
Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
• A detailed curriculum vitae and cover letter;
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
• Proof of registration with a Professional Body (if required).
• A copy of your driver’s license (if required).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Term of office:
• Contract appointment: Five (5) years, with the possibility of reappointment for a further term.
Assumption of duties:
As soon as possible
Closing date:
11 May 2025
Salary:
The salary scale is available on request.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries
For enquiries, please contact 051 401 9329 or email VermaakM@ufs.ac.za. In addition, kindly contact 051 401 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its employment equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf.
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
We wish you all the best with your applications
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