NSF Jobs

To apply, click on the link at the end of the posts and all the best with your applications.

RECEPTIONIST

BRANCH: SKILLS DEVELOPMENT
COMPONENT: NATIONAL SKILLS FUND
DIRECTORATE: FINANCIAL MANAGEMENT AND ADMINISTRATION
SALARY: R 193 359 per annum (Level 4)
CENTRE: PRETORIA

REQUIREMENTS:

• A National Senior Certificate (Grade 12) / National Certificate (Vocational) NQF Level 4 certificate.
• An appropriate Diploma/Bachelor’s Degree in Public Administration/Management or a related qualification will be an added advantage.
• A minimum of one (1) to 2 (two) years relevant work experience as a receptionist or switchboard operator.
• Excellent planning and organising skills, interpersonal and decision-making skills.
• Good written and verbal communication skills.
• Client-orientation focus and customer care skills.
• Good computer literacy (MS Word and Excel).

DUTIES:

• Monitor NSF telephone and direct callers and answer telephone calls in an appropriate and professional manner.
• Keep the NSF internal directory up to date.
• Direct calls to appropriate staff members or departments.
• Take messages and relay them to the appropriate staff member.
• Respond to enquiries and queries.
• Ensure that complex queries are referred to the back office and other relevant staff members to deal with.
• Ensure visitors are directed correctly.
• Monitor entry access into premises.
• Receive, attend to and direct visitors to the appropriate office or staff member they are visiting.
• Ensure visitors have signed in and issue them with a visitor’s sticker.
• Ensure that relevant staff members are informed of visitors.
• Act and respond in a presentable manner, being the face of the entry.
• Monitor and ensure reception areas and meeting areas are kept neat and quiet.
• Ensure that pamphlets, brochures, and other relevant information is available for visitors (including removal of
  outdated information from public spaces).
• Coordinate the booking of boardrooms/ meeting rooms and parking.
• Assist with escalating complex queries from the website and social media pages (including tracking of queries up to resolution)
• Assist with ad hoc office admin duties, sending faxes, photocopying, and filing.
• Provide first aid when required.

ENQUIRIES: Mr D Moyane 012 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki 012 943
3161

SECRETARY

BRANCH: SKILLS DEVELOPMENT
COMPONENT: NATIONAL SKILLS FUND
DIRECTORATE: HUMAN RESOUCES MANAGEMENT AND DEVELOPMENT
SALARY: R 228 321 annum (Level 5)
CENTRE: PRETORIA

REQUIREMENTS:

• An appropriate National Senior Certificate (Grade 12) / National Certificate (Vocational) NQF Level 4 certificate.
• An appropriate Diploma/Bachelor’s Degree in Public Administration/Management or a related qualification will be an added advantage.
• A minimum of one (1) to 2 (two) years of relevant experience in office management and administration within a Human Resource Management and Development environment.
• Knowledge and understanding of applicable HR legislation and procedures.
• Good planning and organising skills, interpersonal and decision-making skills.
• Good written and verbal communication skills.
• Good computer literacy (MS Word and Excel).

DUTIES:

• The successful candidate will perform the following duties: Schedule appointments and maintain an electronic diary.
• Ensure that legislative and/ or other important dates are documented in the diary and that constant reminders are sent out to ensure compliance with due dates.
• Coordinate business travel and accommodation as required.
• Plan, prepare, timeously relevant documentation for meetings and arrange venues and refreshments as required and record proceedings of meetings.
• Record messages in detail and convey them promptly to the Human Resources Directorate.
• Prioritise work received from the Human Resources Directorate.
• Type correspondence, reports, minutes, presentations spreadsheets and related material from proceedings or handwritten notes.
• This involves working on Word, Excel, and PowerPoint.
• Plan, prepare for and proceed with meetings.
• Prepare documents and distribute information/ documents as requested by the Human Resources Directorate in hard
  copy or electronically e.g., prepare distribution packs for meetings.
• Source information as requested by the Human Resources Directorate.
• Receive and register incoming mail and documents and distribute them within the Human Resources Directorate as required.
• Stock control of office stationery.
• Perform administrative tasks related to expense claims.
• Make photocopies, scan, documents, and file documents electronically in a logical order.
• Maintain an appropriate filling system (manual and computerised) for the Directorate.
• Ensure all files are always readily accessible and retrievable.
• Maintain a pending system to diarise documents for future action.
• Register the movement and file all documents that are entering or leaving the offices of the Directorate.
• Track and follow up on documents that are entering or leaving the offices of the Directorate.
• Track and follow up on documents that were sent from the Directorate that require action or approval.
• Perform other administrative support functions.

ENQUIRIES: Mr D Moyane 012 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki 012 943
3161

ADMINISTRATIVE ASSISTANT BURSARIES 

BRANCH: SKILLS DEVELOPMENT
COMPONENT: NATIONAL SKILLS FUND
SALARY: R 325 101 (Level 7)
CENTRE: PRETORIA

REQUIREMENTS:

• An appropriate Diploma (NQF Level 6) in Public Administration or related qualification.
• A minimum of three (3) years relevant work experience. Knowledge of Public Service and NSF mandates and strategies.

Skills required:

• Excellent communication, interpersonal and writing skills.
• Computer literate, Microsoft office proficient, strong administrative, organizational and general office management, time management, planning and organizing.
• Ability to act with discretion.
• Neat and tidy in the work environment and on the personal appearance.

DUTIES:

• Schedule appointments and maintain an electronic diary.
• Ensure that legislative dates are documented on the diary and that constant reminders are sent out to ensure compliance with due dates. Coordinate business travel and accommodation as required.
• Plan, prepare timeously relevant documentation for meetings and arrange venues and refreshments as required and record proceedings of meetings Record messages in detail and convey promptly to Chief Directorate or Directorate.
• Prioritise work received from the Chief Directorate or Directorate.
• Type correspondence, reports, minutes, presentations, spreadsheets and related material from dictaphone or handwritten notes.
• This involves working on Word, Excel and PowerPoint.
• Plan, prepare for and record proceedings of meetings.
• Prepare documents and distribute information/documents as requested by the Chief Directorate or Directorate in
  hard copy or electronically e.g. prepare distribution packs for meetings.
• Source information as requested by the Chief Directorate or Directorate.
• Receive and register incoming mail and documents and distribute within the Chief Directorate or Directorate as required.
• Stock control of office stationery.
• Perform administrative tasks related to expense claims.
• Make photocopies, scan documents, file documents electronically in a logical order and receive or send facsimiles.
• Maintain an appropriate filing system (manual and computerised) for the Chief Directorate or Directorate.
• Ensure all files are always readily accessible and retrievable.
• Maintain a pending system to diarise documents for future action.
• Register the movement and file all documents that is entering or leaving the offices of the Chief Directorate or Directorate.
• Track and follow up on documents that were sent from the Chief Directorate or Directorate that requires action or approval.
• Perform other administrative support functions.
• Always adhere to the values of the NSF.
• Act professionally as the contact person of the Chief Directorate or Directorate.
• Actively participate in all meetings as required.
• Operate within the policies, procedures and rules of the NSF.
• Guide, teach, and provide transfer of skills to equip interns to perform the administrative assistant duties.

ENQUIRIES: Mr D Moyane 012 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki 012 943
3161

ADMINISTRATIVE OFFICER: FACILITIES MANAGEMENT 

BRANCH: SKILLS DEVELOPMENT
COMPONENT: NATIONAL SKILLS FUND
DIRECTORATE: FINANCIAL MANAGEMENT AND ADMINISTRATION 
SALARY: R 325 101 per annum (Level 7)
CENTRE: PRETORIA

REQUIREMENTS:

• An appropriate Diploma (NQF Level 6) in Public Management/Administration, Office Management and Technology or related qualification.
• A minimum of two (2) years’ work experience in providing messenger, facilities, maintenance,
  assets and general administration support.
• The prospective candidate should be pro-active, effective, and self-confident and be able to work in a diverse team.
• Further skills requirements relate to technical proficiency, communication and information management, administrative
  organising, problem-solving and analysis, report writing, quality management, budgeting and financial management, and stakeholder engagement/management.
• The incumbent must be client orientated, customer-focused, responsive, and be able to perform in a team environment.
• Good computer skills are required. candidates must be willing to travel when required.
• Candidates must also be committed to meeting deadlines within tight timeframes and A valid driver’s license.

DUTIES:

• To provide messenger services and facilities management support to the NSF.
• Collect and deliver documents in line with requests required destinations.
• Ensure proof of delivery is obtained.
• Collect registered and other mail from the post office or the department daily.
• Ensure that collected documents are distributed in the NSF daily.
• Ensure authorisation of travel costs by departmental head.
• Adhere to internal policies and procedures.
• Deliver and collect legal documents are delivered on time.
• Record proof of delivery of legal documents.
• Collect and drive delegations from other countries to the required destinations.
• Operate both light and heavy motor vehicle.
• Update the logbook of vehicle used daily for proper recording of mileage.
• Coordinate boardroom bookings and arrange for the provision of tea and coffee.
• Assist in planning and setting up meetings and teleconferences.
• Complete facilities workbooks.
• Cleaning services workbooks.
• Hygiene services workbooks.
• Security services and system workbooks.
• Facilities and maintenance workbooks.
• Parking rental workbooks.
• Telephone and fax workbooks.
• Monitor cleaning and hygiene service provided for facilities.
• Monitor security services provided by facilities.
• Monitor parking facilities.
• Assist to all requests, queries and complaints related to facilities, security and parking.
• Perform routine facilities repairs and maintenance checks.
• Perform routine facilities security services and system checks.
• Perform routine facilities cleaning and hygiene checks.
• Monitor facilities usage across the NSF.
• Perform routine facilities checks related to Occupational Health and Safety requirement.
• Perform first aid when required.
• Ensure that evacuation drills are performed on a regular basis.
• Always adhere to the values of the NSF.
• Actively participate in all meetings as required.
• Operate within the policies, procedures and rules of the NSF.

ENQUIRIES: Mr D Moyane 012 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki 012 943
3161

ADMINISTRATIVE ASSISTANT: REGIONAL SDI KZN

BRANCH: SKILLS DEVELOPMENT
COMPONENT: NATIONAL SKILLS FUND
SALARY: R 325 101 per annum (Level 7)
CENTRE: PRETORIA

REQUIREMENTS:

• An appropriate Diploma (NQF Level 6) in office management, secretarial or related qualification.
• A minimum of three (3) years’ work experience in rendering administrative and secretarial support.
• The ideal candidate should have good telephone etiquette, be computer literate, be able to do research and do analysis of documents and situations.
• The ideal candidate should be conversant with the public service delivery and management issues.
• Skills Development Act, Skills Development Levies Act, National Skills Development Strategy.
• Treasury Regulations and working knowledge of the Public Finance Management Act, South African Qualification Authority Act, National Qualification Framework (NQF).
• The individual should have basic knowledge of financial administration.
• Language skills, and written and verbal communication skills, Organization and Prioritization Skills.
• Good people skills, Reliable, Tact and discretion, well- groomed and self- motivated.
• Confidentiality Attention to detail, work well under pressure, Analytical, Be proactive, Excellent
  Communication and Minute-taking presentations.
• Special requirements: willing to work overtime, as and when needs arise or deemed necessary.
• Willing and able to assist in the office of other senior managers as and when arise or deemed necessary.

SKILLS:

• Excellent communication, interpersonal and Computer literate, Microsoft office proficient.
• Strong administrative, organizational, and general office management.
• Time Management, Planning and Organizing, Ability to act with discretion.
• Neat and tidy in the work environment and on the personal appearance.

DUTIES:

• Provide a secretarial and administrative support service to the Manager.
• Arranging meetings, manage diary, logistical arrangements as required.
• Type letter, submissions, memorandums, reports, and open mail (performs advanced typing work).
• Answering and screening all calls, directing, or attending to those not required to be attended to by the Manager.
• Check in/out- tray on daily basis and make sure the Manager attends to urgent issues.
• Tracking of Submissions/Memorandums routed from/via the manager’s office.
• Render a general secretarial and office auxiliary service that includes arranging air, rail and road bookings and accommodation for the Manager.
• Provides Support to the Manager with the administration of the Manager’s Budget.
• Provides support to the manager regarding meetings.
• Monitor resolutions taken at management meetings and inform the manager on progress made.
• Operates and ensures that office equipment, e.g. Fax Machines and photocopiers are om good working order.
• Records the engagements of the Senior Manager.
• Coordinates with and sensitizes/advises the Senior Manager regarding meetings engagements.
• Compiles realistic schedules of appointments, Ensures the effective flow of information and documents to and from the office of the Senior Managers.
• Ensures the safekeeping of all documentation in the office of the Senior Manager in line with relevant legislation and policies.
• Obtain inputs, collates, and compiles reports, e.g. Progress reports/Monthly Reports/ Managements Reports.
• Scrutinize routine submissions/reports and make notes and or recommendations for the Director.
• Responds to enquiries received from internal and external stakeholders.
• Draft documents as required.
• Does filling of documents for the Senior Manager and the unit where required.
• Collects, analyses and collates information requested by the Manager.
• Clarifies notes and instructions on behalf of the Manager.
• Ensures the travel arrangements are well coordinated.
• Prioritizes issues in the office of the Manager.
• Manages the attendance, leave register and telephone accounts for the unit.
• Handles the procurements standard of items like stationery, refreshments etc. for activities for the Manager and the unit.
• Obtains the necessary signatures on documents like procurements advice and monthly salary reports.
• Provides support to the Manager regarding meetings.
• Scrutinizes documents to determine actions/information/other documents required for the meeting.
• Collect and compiles all necessary documents for the manager to inform him/her on the contents.
• Records munities/decisions and communicates them to relevant role-players, follows ups on progress made.
• Coordinates logistical arrangements for the meetings when required.
• Collects and coordinates all the documents that relate to the manager’s budget.
• Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure
  an efficient and effective support to the Senior Manager.
• Remains abreast with the procedures and processes that apply In the office of the Manager.

ENQUIRIES: Mr D Moyane 012 943 3105 / Ms C Els 012 943 3250 / Ms B Setuki 012 943
3161

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We wish you all the best with your applications