Procedural Adviser

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Job Title Procedural Adviser
Location
Organization Name National Assembly Table

Brief Description

As the Procedural Adviser: House Plenaries, you will play a crucial role in the provision of procedural advice and guidance related to plenary sittings of the National Assembly in line with its constitutional mandate. The Secretary to the National Assembly, assisted by procedural staff, is the adviser to the Speaker and other presiding officers, and to Assembly members generally, in relation to proceedings of the Assembly. Procedural Adviser: House Plenaries forms part of the team that deals with House Direct Support matters, including the provision of accurate written records of formal decisions and proceedings of the National Assembly; procedural advice to internal (House) committees is provided; that rules, motions, and other procedural documents are drafted in support of smooth house proceedings, that statutory obligations of the Assembly are processed, including those related to membership of the Assembly and that institutional memory on procedure is maintained. You will work closely with Members to advise/provide guidance on complex issues related to parliamentary procedure. You require a thorough grounding in the constitutional, legislative and rules frameworks which guide the work of the National Assembly. In executing your responsibilities, you will contribute significantly to the effectiveness and integrity of the work of the National Assembly and its members as the elected representatives of the people of South Africa.

Detailed Description

a) Provision of advice, guidance and support on matters directly related to the functioning of the House • Provides advice relevant to plenary meetings of the National Assembly • Co-ordinates the provision of advice and guidance on plenary-related matters • Scan the environment for issues relevant for the functioning of the House and provides guidance to Presiding Officers and Members of the National Assembly b) Provision of advice and support to Joint- and plenary sittings of the National Assembly. • Ensures the provision of support to plenary meetings • Ensures support to Joint Sittings of Parliament c) Managing the creation and review of Institutional Memory instruments on matters directly related to House support • Manages the production and review of Indexes of Minutes of Proceedings and Questions • Reviews the Audit of Statutes d) Managing the scrutiny of Committee Reports and monitoring and tracking of House resolutions • Undertakes vetting of Committee Reports and Communicates concerns and issues to relevant stakeholders • Develops and reviews a system for tracking and monitoring of House resolutions and coordinates follow-up actions on House resolutions and Committee Reports e) Coordination of processes for the appointment of non-elected office- bearers and whips • Allocates responsibilities to Procedural Officers on receipt of correspondence from parties f) Co-ordination of processes related to rulings by Presiding Officers • Identifies matters for substantive rulings by Presiding Officers • Coordinates preparation of rulings for submission to the Presiding Officers • Collates selection of rulings for publication in Digest of Rulings g) Management of support for external parliamentary interaction • Provides procedural advice and guidance relating to the State of the Nation Address; Youth Parliament; Women’s Parliament, People’s Assembly and Africa Day • Coordinates the provision of content support • Collates notes on proceedings and develops reports and submits reports according to agreed timeframes Provides training on parliamentary procedure h) Staff Supervision • Provides guidance and one-on-one coaching to staff within the procedural team/unit on the implementation of work processes and procedures, work tasks to procedural officers accordingly. • Enters into performance agreements with staff timeously and in line with Parliament’s performance management policies, processes and procedures.

Job Requirements

Applicants should be in possession of an Honours Degree or Post-Graduate qualification in Law / Public Administration or related qualification at an NQF Level 8; and 8 years specialist Parliamentary / Legislature procedural advisory experience.

Additional Details

Thorough knowledge of parliamentary processes and procedures, the constitutional framework and political environment • Excellent written and oral language skills. • Ability to facilitate teamwork • The ability to work long and irregular hours under sustained pressure. • Excellent organisational and administrative skills • Interpersonal skills • Computer literacy

How To Apply

STEP 1: To apply go to www.parliament.gov.za and click on Careers. STEP 2: Register your profile on the iRecruitment system. STEP 3: You will be required to update your profile with all the relevant and necessary information relating to your personal particulars highlighting and documenting your work experience, qualifications and skills acquired. Please attach certified copies of all your qualification certificates, ID and 3 contactable referees. Applicants that have not attached these copies will not be considered. Apply for the position of interest and follow the necessary steps on the system. STEP 4: Ensure you complete the assessment. STEP 5: Click FINISH. Parliament reserves the right not to make an appointment. All appointments are subject to relevant security clearance and qualification checks. The successful candidate will be expected to sign a performance agreement.

TCOE Package R 1879612
Currency ZAR
Amount of Travel
Work At Home
External End Date 05-Jun-2025
Internal End Date 05-Jun-2025

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