LEGAL ADMINISTRATION OFFICER

PROVINCIAL ADMINISTRATION: GAUTENG
DEPARTMENT OF HUMAN SETTLEMENTS (GDHS

CLOSING DATE : 13 February 2026

NOTE : Requirement of applications: No late applications will be considered. No faxed
or emailed applications will be accepted. The Gauteng Department of Human
Settlements promotes equal opportunity and aims to implement affirmative
action measures to address the disadvantages in employment. Preference
may be given to appointable applicants from the underrepresented designated
groups in terms of the department’s equity plan. Candidates whose
appointment will promote representativity in terms of race, disability, youth &
gender will receive preference. Whites, Indians, Coloureds and Persons with
disabilities are encouraged to apply. All shortlisted candidates, including the
SMS, shall undertake two pre-entry assessments. One will be a practical
exercise to determine a candidate’s suitability based on the post’s technical
and generic requirements and the other must be an integrity (ethical conduct)
assessment. It is the applicant’s responsibility to have foreign qualifications
evaluated by the South African Qualifications Authority (SAQA). Applications
should be submitted strictly online at https://jobs.gauteng.gov.za and it should
be accompanied by a new Z83 and a comprehensive Curriculum Vitae (CV)
only. Certified copies of qualifications, Identity and valid driver’s license (where
driving/travelling is an inherent requirement of the job) will be limited to
shortlisted candidates only. Correspondence will only be limited to shortlisted
candidates. If you have not been contacted within 3 months of the closing date
of this advertisement, please accept that your application was unsuccessful.
For all SMS positions, the successful completion of the Public Service Senior
Management Leadership Programme as endorsed by the National School of
Government and possession of the SMS Pre-Entry Certificate is required prior
to appointment. For more details on the pre-entry course visit:
https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/.
Following the interview and exercise, the selection panel will recommend
candidates to attend a generic management competency assessment (in
compliance with the DPSA Directive on the implementation of competencybased assessments). The competency assessment will be testing generic
management and development for SMS posts. The Department reserves the
right not to make appointment(s) to the advertised post(s).

POST 01/141 : LEGAL ADMINISTRATION OFFICER (MR5) REF NO: REFS/024255

SALARY : R464 634 – R1 111 323 per annum in line with the OSD Framework
CENTRE : Johannesburg

REQUIREMENTS : A matric plus a Bachelor of Law (LLB) or 4-years legal qualification as
recognised by SAQA. Minimum of 8 years of appropriate post qualification legal
experience. Postgraduate degree in Law and admitted as an Attorney or
Advocate of the Bar Council would be considered an added advantage.
Competencies And Skills: MS Office Packages and possess Legislative
knowledge of the Framework on Litigation, Drafting of Contracts, Legislative
drafting, Working knowledge of civil litigation, criminal procedure and practice,
court rules. Have competencies in Communication (Verbal and Written), Trial
advocacy, Analytical thinking skills, Policy analysis, Conflict resolution,
Research skills and Negotiation skills.

DUTIES : Provide sound legal advice and litigation support to the department. Investigate
and compile relevant documents to the State Attorney. Deal with litigation on
behalf of the Department through the State Attorney and manage cases
referred to the State Attorney regarding dates and ensure court appearance by
officials and avoid prescription. Conduct research and advice on legal
problems and proceedings regarding the Department. Conduct research on
cases at hand to establish liability and to give an informed opinion. Provide
legal opinion and render support to Human Resources Management, Legal and
Labour Relations staff in respect to administrative matters, policies and
relevant legislation. Facilitation of legislative processes, advice on new
legislation and policies to the Department. Advise the MEC on appeal lodged
against administrative decisions taken in terms of legislations guiding the
department. Advice on settlement to avoid unnecessary legal costs. Manage
consultants and preparations of court documents to ensure accuracy and
compliance with strict court rules and deadlines. Appear in court, lead evidence
and present legal arguments. Represent the Department during legal
proceedings. Determine and deliver persuasive legal arguments to a judge or
magistrate, interpreting and applying the law to the specific facts of the case to
support their client’s position. Ensure compliance to PAIA, PAJA and POPIA
and conduct a data inventory and risk assessment to identify what personal
information is processed, where it is stored, and who it is shared with. Develop
and implement data protection policies and procedures, including a
comprehensive privacy notice, data retention schedules, and secure
destruction processes. Ensure lawful processing by adhering to the eight
conditions for lawful processing, which often requires obtaining explicit,
informed consent from data subjects unless another legal justification applies.
Compile and publish a PAIA Manual (often combined with the POPIA manual)
detailing the organisation’s structure, functions, available records, and the
procedure for requesting access to information. Assess the request (grant or
refuse access based on the specific grounds for refusal outlined in PAIA (e.g.
protection of third-party personal information, commercial confidentiality,
national security) and compile and publish a PAIA Manual (often combined with
the POPIA manual) detailing the organisation’s structure, functions, available
records and the procedure for requesting access to information. Manage
requests for information in accordance with the prescribed procedures and
forms, responding within the stipulated timeframes (usually 30 days).Giving
instruction to the State Attorney during court proceedings. Compilation of
evidence from staff and management. Assist State Attorney to prepare briefs
to advocate where necessary. Verify correctness of invoice for payment to the
State Attorney. Advice on new Legislation and policies to the Department.
Advice through reports of cases handled by the component. Analyse and check
prospects of success and give advice to proceed or not to. Liaise with expects
on the relevant field of law. Appoint and register an Information Officer (IO) with
the Information Regulator. Establish internal appeal procedures for requesters
dissatisfied with a decision. Ensure administrative actions are lawful and
conducted within the powers granted by empowering provisions. Provide fair
procedural in decision-making processes, especially when rights or legitimate
expectations are materially and adversely affected. Adhere to the Code of
Good Administrative Conduct and integrate PAJA requirements into all
administrative decision-making processes (mandatory for public bodies)

ENQUIRIES : Ms. Miyelani Tshabalala at 063 691 4046
APPLICATIONS : Please apply online at https://jobs.gauteng.gov.za/

We wish you all the best with your applications