To apply, click on the link at the end of the posts and all the best with your applications

Senior Manager: Student Life and Development (P07)

Job Description

Purpose

To actively support the Dean/Executive Director of Student Affairs in meeting the strategic objectives and goals of the Student Affairs department through the management of student governance, student life and development, and career services. Further responsibilities include people management, financial management, and health and safety management.

Minimum requirements

• A master’s qualification in a relevant field
• 5 years relevant experience, including supervisory experience
• Computer literate
• Driver’s licence
• Willingness to work outside normal working hours

Recommended requirements 

• Experience in Student governance and leadership development
• Experience in Student wellness, residence life, or co‑curricular programmes
• Experience in Policy development and implementation within higher education

Duties
1. Strategy Development and execution

• Actively support the Dean in the achievement of the Student Affairs strategic objectives
• Implement Student Affairs strategies within designated portfolios in alignment with SPU Strategic Goals and Objectives
• Provide input for Student Affairs strategy development
• Implement strategic objectives for portfolios reporting to this position
• Student governance
• Student life and development
• Career services

2. Operations management
    Student Governance

• Develop and implement proper student governance systems that comply with the required regulatory framework
• Develop and implement development initiatives that comply with the required regulatory framework for student governance structures
• Inform, conceptualize and implement procedures, frameworks and guidelines in relation to student governance-related programmes
• Oversee Student Governance Elections

   Student Life and Development

• Expose students to student life and development programmes
• Plan campus student life and development events
• Coordinate affiliation process to national and provincial cultural and student development bodies/federations
• Arrange for visits to cultural and development events taking place off campus
• Promote student life and development participation among students
• Initiate and coordinate workshops for student life and development
• Foster diversity, inclusivity and leadership development amongst students
• Instill data-driven praxis through effective programme evaluation practices on programmes enacted as part of the greater DSA objectives and goals

   Career Services Management

• Oversees and approves the design and implementation of career services programmes on behalf of the Division of Student Affairs
• Implement and approve quality assurance measures and systems in relation to career and professional development programmes
• Oversee the assignment of responsibilities and tasks within the areas of career services and professional development
• Inform and assist in the implementation of strategies, guidelines and procedures within career services
• Encourage the participation of students in career and profession development
• Oversee the implementation of career education outreach programmes, inclusive of assessment services and staff development programmes within the Student Affairs Division
• Establish and foster both external and internal stakeholder interest and engagement in career development programmes

3. Policy and procedure development

• Review current Student Life and Development policies and procedures
• Provide input for the development of new Student Life and Development frameworks
• Implementation of Student Affairs policies, procedures and guidelines in alignment with the University strategic goals and objectives

4. Health and Safety

• Assist in identifying health, safety and security risks
• Inform health and safety representatives and the Dean of Student Affairs about any health and safety issue
• Ensure health and safety representatives are appointed and properly trained
• Ensure that health and safety rules and procedures are adhered to
• Ensure that students and staff are aware of emergency procedures and policie

5. Quality assurance and Risk management

• Promoting innovation in the student life and development services and general administration
• Further develop and implement the quality assurance system to meet both internally set standards and the requirements of relevant external bodies
• Ensure compliance for audit purposes

6. Resources Management: Human Resources

• Manage Student Life and Development staff
• Ensure fair allocation of workloads
• Provide input into job descriptions
• Monitor operational activities
• Contribute to the recruitment process for positions in Student Life and Development
• Take responsibility for new staff induction
• Take responsibility for performance agreements of staff
• Manage staff training, development, coaching and mentoring
• Manage employment relations (grievance, discipline and conflict resolution)
• Manage Student Life and Development staff leave
• Ensure that staff records are kept up to date

7. Resources Management: budget, finance and procurement

• Provide input into Student Affairs operational, staffing and capex budget
• Manage section expenses against budget
• Asset management

8. Monitoring, Evaluation and Reporting

• Relevant strategic and operational reports as and when required
• Research and implement best practices
• Communicate and consult with relevant stakeholders

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. 

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

Click here to apply

Manager: Residences

Job Description

Purpose

The main purpose of this position is to provide quality residence services and promoting living
and learning communities that stimulate, enhance and extend the total university experience.

Minimum Requirements

• Relevant Advanced Diploma/bachelor’s degree (NQF Level 7)
• Driver’s license; willingness to work outside of normal working hours.
• 5 years related experience
• 2 years’ supervisory experience
• Computer literate

Recommendations

• A Honours degree (NQF08) in a relevant field 

Duties and responsibilities1. Execution of duties

• Actively support the Senior Manager
• Residences in the achievement of the
• Residences strategic plan
• Provide input for the Residences
• Department strategic development
• Coordinate sports facilities

2. Admissions

• Monitor the registration of new students and returning students according to the planned and approved residence registration system
• Monitor the Booking out of students at the end of each term
• Lead the plan of an intake of students during the vacation period
• Ensure that the student has been allocated to an allocated room
• Ensure that the rules and regulations are issued to the students.
• Put a proper system in place to ensure that there is no duplication of rooms allocation
• Conduct random room inspections on regular basis
• Develop systems that simplifies the application and allocation process

3. Residential Culture

• Create a platform for the culture of community pride to exist.
• Create an environment that contributes to the student holistic development and great university experience.

4. Student development and support

• Lead the research on the trends of student development initiatives that contribute to the holistic development.
• Provide guidance in the formulation of residence life programmes and the design of the plan of action.
• Develop a concrete plan for the support of the first entering students under Residence First Year Student Experience (RFYSE) initiative.
• Develop a plan for the students’ academic support and monitoring.
• Create a climate of inclusivity and proper diversity management.
• Conduct a student development needs assessment through wardens
• Organize developmental programs e.g., sports, culture, etc.
• Provide support and monitor the organisation and the implementation of the developmental programmes.
• Monitor that there is a balance in the implementation of programmes across all the learning communities.
•  Facilitate student participation and involvement in university issues
• Lead the process of the evaluation of the implemented programmes.
• Develop policies that regulates the implementation of the programmes and creating culture in residences

5. Management of the Accredited accommodation

• Facilitate the inspection of the properties for the purpose of accreditation Develop plans to monitor the accredited accommodation.
• Ensure that the standard of the property remain compliant with the minimum norms and standards
• Consolidate lease agreements and facilitate the payment of the property owners through the Financial Aid Office
• Develop an accredited off-campus accommodation framework and policies in line with the Residences Policies
• Develop strategies of generating income through off-campus accommodation.
• Ensure that there are enabling programmes for the students.
• Provide training to the landlord/caretaker
• Establish partnerships with the municipality, South African Police Services, Private Security companies and other relevant stakeholders
• Ensure that there is implementation of living and learning programmes in accredited accommodation.

6. Health and safety

• Assist in identifying health, safety, and security risks.
• Ensure a safe environment for all students.
• Ensure that health and safety rules and procedures are adhered to.
• Ensure that students are aware of emergency procedures and policies.
• Ensure that students are trained in the different aspects of Health and Safety e.g. Fire Fighting, First-Aid and Food-Handling.

7. Student Leadership, development, and support

• Provide the platform for student leadership opportunities in residence
• Facilitate the House Committee elections
• Promote the existence of the House Committee sub-structures that will include reslife networks.
• Ensure that there is mentorship that is provided to the first entering students.
•  Organise training for the House Committee and other structures.
• Establish networks with student leaders from other university.
• Conduct regular meetings with House Committee, House Reps and General Housing Council
• Ensure that all parties are represented
• Prepare agendas and monitor action plans
• Form joint mechanisms for various activities in residences
• Follow up and investigate matters raised at meetings and give feedback to student leadership
• Follow up requests made by students
• Clarify delegated tasks for students
• Facilitate good relations amongst all parties
• Attend to students’ needs brought to your attention and use own discretion on how students can be assisted.

8. Student discipline

• Ensure that students are made aware of disciplinary processes and procedures
• Issue students with SPU and in-house residence rules during intake period
• Arrange and convene regular block meetings and encourage students to
  adhere to in-house rules.
• Handle conflict and reprimand students where necessary
• Exercise discipline and refer to Judicial Officer when required
• Reprimand students about noise levels, social behaviours and cleanliness
• Write reports to Judicial Officer via the Director, on disciplinary matter.

9. Housekeeping

• Ensure that the cleaning department is working according to schedule
• Maintain and supervise the housekeeping of residence
• Draw up a plan of day-to-day activities in the residences
• Monitor the process of requisitions pertaining to Residence’s needs
• Co-ordinate planning with student structures, workers, and service providers
• Delegate tasks to relevant staff and students
• Monitor deep cleaning of ablution areas and the pest control on regular basis
• Conduct a thorough check of all rooms for damages and arrange for the removal of extra furniture

10. Maintenance

• Ensure there is an annual planned maintenance schedule for residences presided over.
• Monitor the reporting of all maintenance problems and ensure that they are attended to according to the maintenance  policy and procedure.
• Work with the Senior Manager: Residences to develop a service level agreement with Facilities.

11. Monitoring, evaluation, and reporting

• Maintain a filing system
• Monitor the keeping of records of all student activities/movements
• Monitor the keeping of records of work being done by maintenance
• Monitor the keeping of records for the work done by outside contractors

12. Resource Management: Human Resources

• Manage the Residence Wardens and monitor the sub-wardenship system.
• Take responsibility for performance agreements for all staff.
• Manage wardens training, development, coaching and mentoring.
• Manage employment relations (grievance, discipline, and conflict resolution)
• Manage wardens leaves
• Ensure that staff records are kept up to date

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. 

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

Click here to apply

Officer: Sport

Job Description

Purpose

The main purpose of this position is to coordinate sports activities in view of contributing towards intellectual, physical, social and leadership development of students. The incumbent will further actively participate in sports related community development projects and assist in organizing sponsorships for individual athletes and sports clubs

Minimum Requirements

• NQF 6 National Diploma, in a relevant field
• 2 – 3 years relevant working experience 
• Valid driver’s license
• Willingness to work outside of normal hours

Recommendation

• Being a qualified coach in one of the codes would be an added advantage
• Computer literate

Duties and responsibilities

1. Student development: sport

• Conduct a student development (sport) needs assessment.
• Expose students to sports programmes.
• Plan campus sports events.
• Coordinate affiliation process to national and provincial sport federations.
• Arrange for visits to sports events taking place off campus.
• Promote sports participation among students.
• Initiate and coordinate sports workshops for various sports codes.
• Arrange planning meetings with clubs in preparation for tournaments.
• Arrange sport club development tranings for student sport leadership and club committees.
• Coordinate alignment of SRC Student sport officer to the national university sport student forums.

2. Coordinate sports facilities

• Attend facilities committee meeting re: Sports facilities
• Responsible for the preparation of sports facilities
• Coordinate weekend and weekly residence fixtures for all designated sporting codes
• Update weekly sport timetable with the relevant sport structures (sport manager, coaching structures and stadium committees)
• Approve availability of local, provincial and National sport tournaments of the different sport facilities

3. Health and safety

• Ensure that students are trained in the different aspects of Health and Safety e.g. Fire Fighting, First-Aid and Food-Handling
• Ensure that SPU sport coaches receive the relevant safety training, first aid and relevant sport science initiatives
• Co ordinate Drug Free Sport campaigns for student sport athletes

4. Internal/External liaison

• Initiate partnership with community on aspects of sports outreach programmes for schools and spu sport junior programmes
• Promote and maintain effective communication orally and in writing with both internal and external service providers
• Liaise with National and Provincial Federations
• Liaise with National Sports Body of Student Sport (USSA)
• Represent SPU at Sports Bodies
• Establish a network with all national and provincial federations
• Create opportunities for students from communities to be exposed to sports activities

6. Budget and finance

Assist Sport Manager with various sports codes in drafting budgets.

6. Administration

• Inform staff and students of functions
• Assist clubs with their administration
  Compile reports and year-end reports of sports clubs
• Report on sports conferences and seminars
• Set up and update sports development activities database
• Maintain sports club membership database
• Publish an annual Student news publication featuring news on sports activities
• Give presentation at annual conference and meetings

7. Monitoring, evaluating and reporting on sport development activities and club performance.

• Compile reports and year-end reports of sports club.
• Report on sports conferences and seminars
• Set up and update sports development activities database
• Maintain sports club membership database

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. 

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

Click here to apply

Director: Institutional Advancement

Job Description

Purpose

To lead and implement the University’s institutional advancement strategy by securing sustainable funding, cultivating strategic partnerships, and strengthening relationships with donors, alumni, and key stakeholders. The role is responsible for driving fundraising initiatives, enhancing the institution’s external profile, and supporting priority projects aligned with the University’s strategic goals. Furthermore, to provide oversight of marketing & communication, management of community engagement activities, other advancement services, and alumni affairs.

Minimum Requirements 

• A Master’s degree in Development Studies, Business, Finance, Marketing, or other related discipline,
• An Honours degree in Development Studies, Business, Finance, Marketing, or other related discipline, will be considered if coupled with extensive fundraising experience,
• At least 5 years working in an established advancement / development environment with fundraising as a focus area.

The following are highly recommended:

• Excellent understanding of foundations and the university/tertiary environment
• Excellent written and verbal communication skills, with demonstrated ability to develop clear proposals, produce comprehensive reports, and deliver professional presentations.
• Extensive knowledge of and personal experience with research and teaching in higher education
• Strategic planning and implementation exposure
• Demonstrated ability to network and work with a wide range of different constituencies internally and externally
• A valid driver’s license

Recommended requirement

A PhD/doctoral equivalent

Duties 

• Strategic Planning and Relationship Management
• Stewardship of Foundations and Donors
• Marketing and Communication 
• Community Engagement and Social Impact management
• Internal and External Liaison
• Alumni Affairs
• Policy and Procedure Development
• Quality Assurance and Risk Management
• Health and Safety and Employee Wellbeing
• Resource Management: Human Resources
• Resource Management: Budget and Finance
• Monitoring, Evaluation and Reporting

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. 

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

Click here to apply

We wish you all the best with your applications