Committee Administrator

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VacancyNumber
GMA/020/2027
Title
Committee Administrator
Job Type
Skilled
Experience Level
Skilled
Job Details

Key Job Purpose

The Committee Administrator provides essential administrative, logistical, and support functions to facilitate the effective operation of the Office of the Company Secretary, with a focus on governance, sustainability, and organizational excellence. This role ensures that meetings, documentation, compliance, and organizational processes are managed efficiently, supporting GMA’s strategic objectives.

Working closely with the Company Secretariat Team to ensure governance best practices and sustainability initiatives are seamlessly integrated into the organization’s processes and records.

Key Outcomes:

Meeting Coordination & Documentation

Record & Document Management

Governance & Sustainability Support

Coordination & Logistics for Governance & Sustainability Activities

Research and Resource Materials

Administrative & Procurement

Financial & Payment Administration

KEY RESPONSIBILITIES OF THE JOB

Meeting Coordination & Documentation

Collate and prepare agendas, papers, and reports for Board, Committees, and Sustainability Forums.

Assist in scheduling and logistics of meetings and workshops.

Record, develop, and maintain accurate minutes of meetings, including Board, Committee, and Sustainability Committee meetings.

Maintain and update governance and sustainability work plans, calendars, and schedules.

Record & Document Management

Audit and update statutory registers (e.g., minutes, Board Members, declarations).

Maintain governance and sustainability files as per the file plan.

Support updating and auditing the governance and sustainability SharePoint or resource sites.

Help ensure document confidentiality and accessibility.

Governance & Sustainability Support

Assist in drafting, reviewing, and updating governance policies, sustainability frameworks, and related documents.

Source and compile content for sustainability reports, newsletters, and media updates.

Support sustainability reporting initiatives, including collecting data from various units and supporting external disclosures.

Coordination & Logistics for Governance & Sustainability Activities

Organize venues, catering, technical logistics for Board meetings, workshops, and sustainability forums.

Manage travel and accommodation logistics for key stakeholders.

Distribute documents, invitations, and updates timely.

Research and Resource Materials

Source articles, research pieces, and content on governance, transport, and sustainability trends.

Prepare briefing materials, newsletters, and resource packs for meetings and publications.

Compile resources and data to support Board and Committee decision-making.

Administrative & Procurement

Support procurement requests, purchase requisitions, and invoice follow-up.

Manage office supplies and stationery for the governance and sustainability teams.

Maintain procurement and expenditure records.

Financial & Payment Administration

Assist in implementing new governance and sustainability initiatives.

Support the documentation and communication of process improvements.

Engage proactively in team processes to enhance overall efficacy.

INHERENT JOB REQUIREMENTS

Technical Competencies:

Ability to work with sensitive and confidential information and maintain the utmost confidentiality in employee information

Ability to maintain a high level of accuracy in preparing and entering information and attention to detail

Ability to communicate effectively

Data Analysis

Integrity and discretion in handling confidential information

Ability to handle sensitive issues at all levels and work well under pressure

Generic Competencies:

Computer Literacy

Analytical

Decision making

Negotiation

Problem solving

Planning and organizational skills

Attention to detail

Assertiveness

Verbal and Written Communication

Presentation and interpersonal skills

People Management skills

Persuading and influencing

Professional knowledge and expertise

Relationship building and networking

Qualifications
Minimum:
Matric and/or a Diploma that covers two of the following areas: Corporate Governance, Law, Transport Administration, Compliance, Environment or Sustainability, Commerce (Accounting and Finance).

Experience:
Minimum:
3 years experience in one of the following areas: Corporate Governance, Law, Transport Administration, Compliance, Environment or Sustainability, Commerce (Accounting and Finance).

Training:
Minimum:
Understanding of Corporate Governance and Sustainability Processes

Ideal:
Chartered Institute of Secretaries Membership

Sustainability or ESG Officer.

SECTION D: OTHER REQUIREMENTS

Minute taking and report writing.

Communication, presentation and interpersonal skills.

People Management skills.

Integrity and discretion in handling confidential information.

Ability to handle sensitive issues at all levels and work well under pressure.

All newly appointed employees within the GMA will serve a probation period of 6 Months.

Closing Date
8/26/2026 11:59 PM

Professional Hire‌

A career at the GMA is made by you with purpose as the organisation provides a platform to shape spaces and grow professionally beyond maximum development.
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‌When you join the GMA, you are joining a family of professionals where high-performers grow further and unleash their true potential.
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‌As an organisation that is driven by its values of Caring, Excellent, Leadership and Learning which recognise and reward its human capital. For its employees, the sky is not the limit but the beginning of a satisfying careers and true personal growth.