OFFICE ADMINISTRATOR

DEPARTMENT OF TRANSPORT

Department of Transport is an equal opportunity, affirmative action employer with clear employment
equity targets. Department of Transport is an equal opportunity employer and these posts will be filled in
accordance with employment equity targets of the department.

APPLICATIONS : Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at
the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria for attention
Recruitment Unit, Room 4034 or email to: Recruitment@dot.gov.za. Note:
email applications must be sent as one attachment to avoid non-delivery of the
email and only quotes the name of the post you are applying for on the Subject
Line as directed on the post note

CLOSING DATE : 05 December 2025

NOTE : Applications must be accompanied by a completed new Z83 form, obtainable
from any Public Service Department, (or obtainable at). Applicants must fill in
full new Z83 form part A, B, C, and D. A recent updated comprehensive CV
(previous experience must be comprehensively detailed, i.e. positions held and
dates). Applicants will submit certified copies of all qualifications and ID
document on the day of the interviews. It is the applicant’s responsibility to have
foreign qualifications evaluated by the South African Qualification Authority
(SAQA). The Department reserves the right not to fill the post. All shortlisted
candidates for will be subjected to undertake a technical exercise that intends
to test relevant technical elements of the job; the logistics will be communicated
to candidates prior to the interviews. Recommended candidates will also be
required to attend a generic managerial competency assessment after the
interviews also take a note that National School of Governance (NGS) has
introduce SMS pre-entry certificate with effect from 01 April 2020 as Minimum
Entry Requirements for Senior Management Services (submitted prior to
appointment) and can be accessed through the following link:
http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The
competency assessment will be testing generic managerial competencies
using the mandated DPSA SMS competency assessment tools. The
successful candidate must disclose to the Director-General particulars of all
registrable financial interests, sign a performance agreement and employment
contract with the Director-General within three months from the date of
assumption of duty. The successful candidate must be willing to sign an oath
of secrecy with the Department. Applicants will be expected to be available for
selection interviews and assessments at a time, date and place as determined
by the Department. An offer letter will only be issued to the successful
candidate once the following has been verified educational qualifications,
previous experience, citizenship, reference checks and security vetting. Please
note: Correspondence will only be entered into with short-listed candidates.

OST 43/143 : OFFICE ADMINISTRATOR GRADE III REF NO: DOT/HRM/2025/23

SALARY : R397 116 per annum, (all-inclusive salary)
CENTRE : Pretoria

REQUIREMENTS : A recognized NQF level 6 qualification in Office Management and Technology
/ Secretariat / Management Assistant / Public Management / Administration /
Business Management with 3 years’ experience in rendering support service
to senior management. Knowledge and Skills: (Competencies): Excellent
written and verbal abilities. Ability to communicate with all cultures at all levels.
Confidence, confidentiality and reliability is essential. Experience of Core and
Microsoft, to communicate computer-wise in any given situation. Successful
handling of documents and correspondents. Successful coordination of the
office.

DUTIES : The successful candidate will: Provide a support service to the Deputy DirectorGeneral. Answer and record telephone / facsimile / e-mail activity on behalf of
the Deputy Director-General as well as soon as screen calls. Make
appointments and keep diary updated (inform Deputy Director-General of
appointments, ensure no overlaps occur, reschedule appointments when
necessary). Record and deal with queries from public and personnel in the
department. Keep message system updated / forward information as required.
Ensure issues needing the chief director’s attention are arranged in such a way
that the Deputy Director-General needs only the minimum time to deal with
them. Coordinate engagements across the branch to align to the Deputy
Director-General’s diary. Attend to documentation (Filing, update and disposal
thereof). Receive documentation, acknowledge receipt, apply file number /
allocation, record data into computer system, file appropriately. Perform
document tracking for all documentation (correspondence and memoranda)
Ensure safekeeping of all documentation in the office in line with relevant
policies. Ensure copies are made of every document that leaves the office for
signature by DDG/DG/Minister. Ensure / coordinate fast and efficient handling
of other documentation, meeting of deadlines for documentations (determine
priority and follow up). Perform general office administration. Send and receive
faxes, email receive and dispatch items and do photocopying. Obtain relevant
quotes and order supplies. Administer travel arrangements (Accommodation,
travel, venues arrangements etc.). Administer claims – all staff (S & T, cellular
phone, monthly vehicle, petty cash, ad hoc). Provide secretariat support (take
minutes and compile agendas) for the DDG meetings. Asist the manager to
ensure deadlines for PMDS, Annual Reports Strategic Plans and Audit reports
are compiled and handed in. Keep and maintain leave register of staff. Assist
in organizing meetings / workshops / seminars and conferences. Prepare for
meetings (arrange venues, refreshments, equipment, copy relevant literature).
Keep circulars, relevant policies update (HR Policies, Finance policies and
supply chain policies etc). Buy refreshment supplies for the office. Assist with
preparation of presentations for meetings / workshops / seminars /
conferences. Assist with exhibitions / displays at meetings / workshops /
seminars / conferences. Perform Chief User Clerk. Complete and sign VAS 2
forms. Order stationery, equipment and furniture for the office. Monitor office
orders. Make follow ups on orders. Office Administrator Grade III

ENQUIRIES : Mr. Ngwako Makaepea Tel No: (012) 309 3366

We wish you all the best with your applications