Bombela Operating Company

1. Payroll Specialist
2. Depot Head
3. Railway Safety Officer
4. Learning and Development Manager

Check the link at the end of the post to apply and all the best with your applications.

Payroll Specialist

BOC has an exciting opportunity for an individual to join our dynamic team

Mission

Purpose

• Provision of strategic payroll direction to management with the objective to deliver accurate and quality payroll service on time,
• Responsible for day-to-day payroll transactions, processing the payroll accounting system and for preparing payroll account reconciliations.

Principal Accountabilities 

• Lead payroll process optimisation, enhancement, efficiency, and continuous improvement. 
• Manage and coordinate all related payroll projects. 
• Advise on and implement Group Policies and procedures. 
• Perform a high-level review of payroll administration data for errors, omissions, and inconsistencies for data integrity.
• Address and resolve employee tax and payroll queries.

Specific Responsibilities

• Research and make recommendations on retirements, insurance plans and employee benefits. 
• Produce accurate and timely reporting of all data required by the business including month end reports.
• Provide effective and efficient payroll administration service compliant with corporate governance and statutory requirements.
• Ensuring accurate processing of bonuses, tax, PAYE, UIF, EMP 201, 501, Skills Levies etc
• Ensuring accurate capturing and processing of expat salaries• Preparation of mock payslips for offer purposes for prospective hires, bonuses, and increments.
• Check and submit payroll to HR Executive for review.
• Reconcile payroll and ensure monthly submission of remuneration list and eft file to finance.
• Ensure implementation of legislative changes, Workman’s Compensation, and annual payroll Audit.
• Update payroll with medical aid deductions and reconcile monthly pension and provident fund bills with payroll deductions.
• Develop, review, and maintain payroll administration processes and procedures.
• Adjust payroll system in line with payroll policies and procedures.
• Monitor compliance to payroll administration procedures and guidelines to support the integrity of the disbursement of the payroll.
• Assist HR Executive with pay data analytics. 
• Review and quality assure changes/variations within the payroll system and review engagements, terminations, and documentation in relation to employee changes on the system.
• Ensure month end reports and third-party payments are compiled and submitted to finance for payment.
• Compile and distribute employee leave liability reports.
• Work with IT/IS to develop, maintain and safeguard payroll filing and retrieval systems.
• Drive the continuous improvement of Payroll Processing within the HR Division
• Mentor and supervise the payroll administrator.
• Responsible for end-to-end payroll administration in the absence of the payroll administrator
• Support business by computing salary costing exercise for various projects or business scenarios.
• Manage the salary and bonus review process: prepare schedules for payroll upload, generate reports, statistics, graphs, and cost analysis.
• Stay on top of changing legislation and tax law impacting on employee benefits.
• Provide input into the remuneration strategy, policies, and procedures. 
• Expatriate Management -Manages expatriates’ packages and benefits. 

Profile

Educational Level

• Relevant HR or payroll qualification (NQF 5-7)

Years of Experience

• Minimum 5-7 years’ experience in payroll.

Other Technical/ Professional Skills/Qualifications

• Efficient in Sage 300 People/ VIP Premier

Skills

• Leadership ability.
• Communication skills.
• Attention to detail.
• Planning and organizational skills.
• Customer service orientated.
• Ability to work under pressure.

Skills

Sage 300 People

Expatriate Management

Payroll Processing

Employee Benefits

Third Party Payments

Leave Liability Report

Address

1 Alsation St, 1685 Midrand, Afrique du Sud

Click here to apply

Depot Head

BOC has an exciting opportunity for an individual to join our dynamic team

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Mission

Employee ActivitiesCrime Prevention and Risk Management (Financial Focus)

Crime Prevention

Compile plan for effective management of the SCC and depots. Review the plan every two years to see if still relevant or any time when there are changes

Compile an access procedure and implement it for both train and bus depot;

Implement patrol patterns focusing on critical infrastructure, vulnerable sites and offices to prevent the occurrence of undesirable events or crime. Patrols must be done by your BOC personnel and SSP’s.

Inspection once a week the emergency doors for damages and to ensure that is properly locked.

Weekly inspection of the perimeter fence, checking for damages and vulnerable points and make recommendation for security enhancement.

Keep a security risk register with preventative measures for all the identified and anticipated risk. Update the security risk register on monthly basis or at any time when new risk is identified.  

Ensure that the both train and bus depots inclusive of the perimeter are kept illuminated by inspecting the lights and report on those not working.

Submit weekly report on the functionality cameras of the entire Gautrain System and ensure MAXIMO numbers are registered for repairs or not. Follow up on the repairs.

Ensure that all doors leading into the office blocks that require to be locked are closed and locked, mostly after hours.

Hold two roadblocks per week to prevent and combat theft or the unlawful removal from and introduction of prohibited substances into the premises

Ensure that Alco Test is conducted daily at the gate entrance or in the offices and keep record. These tests must be conducted in the morning, afternoon/during the day and during the night to cover all the shifts. 

Ensure that gates are closed during the nights, weekends starting from Friday 18:00 and holidays for the entire day and night.

Implement effective access management for the visitors.

Implement access management for the staff who left or forgot their cards at home.

Ensure effective monitoring of the Security and Access Management System (SAMS) and report all breaches or deviations.

Ensure that during strikes or emergency situation diaries/reports are recorded accurately on the prescribed formats and uploaded on Cyber Incident Investigation Management System (CiiMS)

Create a reporting system, by your staff to enable you to receive information within 15 minutes of it being received by SCC for incident reported at SCC.

Report all incidents that need management attention to your line manager within 20 minutes after receiving it;

Ensure that applicable security resources are Mobilized, Dispatched, Coordinated and directed the, whether at the station, parking facilities, rail reserve, buses etc. in relation to a reported security incident or work permit implementation

Staff Management

Hold monthly meeting with your staff, keep minutes and attendance register;

Record such meeting on CiiMS and Paper trail;

Manage the daily roster of your staff to ensure that SCC is at all-time having a person on duty;

Manage time and attendance of your staff by ensuring that they clock in and out of duty;

Manage leave for your staff to ensure that everyone get enough rest and avoid abuse of leave. Work with the roster clerk to ensure that no member of your staff goes on leave without your permission/authorization

Manage lunch breaks for your staff that they take lunch as stipulated on the company policy and labour law.

Ensure that the staff wears uniform as stipulated on the uniform policy.

Ensure that SCC monitor, evaluate, respond and dispatch resources to CCTV Alarms (Analytics) Pop-Up’s on the CCTV System

Have at all times updated list of contact for Law Enforcement Agencies (Rail Police, local police METRO Police, ambulances and fire brigade), to enable your staff to contact them in case of emergency or need.

Ensure that staff Inspect, Complete and register critical area (APS, CCTV, Thermal CCTV) Checklists on the CiiMS System.

Ensure that staff under your command register all security incidents and relevant associated information for reporting purposes on the CIIM.

Ensure that they register penalties for non-compliance of the SLA.

Ensure that SSP conduct searching for people coming in and out of the depot and erect roadblock on certain days to do surprise search.

Implement access and egress procedures for both train and bus depot

Security Systems (Processes and procedures)

Ensure that SCC communicate through radio System with all the SSP’s deployed at Stations, Rail reserve and in the trains to find out if they are carrying out their duties as required;

Ensure that staff use all the phones allocated at the SCC cost effectively to ensure the availability of lines when needed or calls externally

Ensure that at all times SCC hotline cell phone, is open for all emergencies.

That you remain available and reachable at all times, accept when you are on leave, for your staff in case they need to inform you of any event or information that need your attention;

Ensure that SCC inspect the cameras (both static and PTZ) as scheduled for the entire System to find out if they functioning and report the faulty cameras for MAXIMO Number and complete the checklist.

Ensure that key management System is followed to avoid having keys ending up on wrong hands or being lost;  

Ensure that all footages are requested as per the applicable procedure;

Ensure that all the items that are reported faulty are logged on MAXIMO upon request by the stations/depot and rail reserve and send the request number to the requester.

Ensure that all implemented work permit for the depot, and stations and surrender;Ensure that all incidents reported directly to SCC are record on CiiMS.

Put measures in place to ensure that SCC monitor SAMS to prevent overriding of doors.

Perform Alco Test for people entering the train and bus depot

Ensure that staff at both depot and SCC complete a handover checklist/certificate and handover the duties and equipment to the next person relieving;

Ensure qualitative patrol patterns by your depot staff, and SSP’S (currently Bidvest and Afri guard) are in place for both train depot and bus depot to prevent intrusion, theft, vandalism and damages. Report for such patrols must be submitted daily to you and forms part of your monthly report; 

Report & Coordinate (Leadership)

Submit to your Line Manager monthly report of the performance of your unit;

Report incidents accurately to management according to the protocol on the Emergency procedures.

Monitor radio communication at all sites (station/rail reserve/trains to maintain discipline.   

Ensure that quality reports are submitted by SCC such as:

• Daily Posting (OPE-OPE-SEC-REP 00000005)
• Rail Reserve Protection (OPE-SEC-REP-00000006
• Daily Posting of Rapid Response Team (RRT) (OPE-SEC-REP-000000007)
• Daily Posting of the Mobile Teams (OPE-SEC-REP-000000056)
• Monitoring of the RRT Vehicles (OPE-SEC-REP 0000102)
• Vehicle count at the stations (OPE-SEC-REP-00000200)

Ensure that staff Coordinate, Confirm and communicate the Sweeper Train status for the operational functioning of the System.

Ensure that SCC personnel answer all diverted calls during afterhours.

Ensure that SCC Submission of all reports to Document control.

Desirable Traits

Excellent Coordination and Communication skills

Telephone Etiquette

Analytical and critical thinking ability

Calmness in stressful situations

Team player

Leadership quality

Ability to supervise and control.

Problem solving skills.

Decision making skills

Backgroung requirements

Grade 12

Degree in Security Management

PSIRA Grade A is an added advantage

Must be computer literate (MS Word, Excel, PowerPoint, Outlook)

Fluent in English (read, write and speak)

5 years relevant experience in SAPS or Security Industry as a Control Room Supervisor or Security Manager in related field.

Knowledge of operating the CCTV System

Profile

Grade 12

Degree in Security Management

PSIRA Grade A is an added advantage

Must be computer literate (MS Word, Excel, PowerPoint, Outlook)

Fluent in English (read, write and speak)

5 years relevant experience in SAPS or Security Industry as a Control Room Supervisor or Security Manager in related field.

Knowledge of operating the CCTV System

Click here to apply

Railway Safety Officer

BOC has an exciting position for an individual suitable candidate to join our dynamic team

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Mission

Principal Accountabilities

• To develop/review and implement Railway Safety Management System (SMS) based on SAN 3000/1
•  To develop, implement, and coordinate compliance with all applicable Railway Safety Standards
• To undertake compliance audits to determine level of compliance with Railway Safety Systems by all BOC
• Divisions and subcontractors
• To develop and present specific railway safety training on all changes or revisions made on the SMS and applicable railway safety standards.
• To present SHEQ Induction Training
• Interact with RSR on all operational safety matters.
• Coordinate planned and ad-hoc inspections or audits requested by RSR Inspectors.
•  To coordinate and undertake SMS audits in conjunction with other SHEQ staff as per the annual plan
• To effectively management all railway safety related non-conformances raised by RSR Inspectors, legal compliance Auditors, BCC, GMA, and non-conformances raised during internal audits
• Attend Project Quarterly Liaison Meetings
• Attend monthly SHE Committee Meetings as well as Monthly EMS Liaison Meetings
• To review emergency plans, organize and lead railway emergency drills.

Specific Responsibilities

• Manage all day-to-day interactions with RSR including:
• Scheduling meetings with RSR and relevant Gautrain entities in case of new works projects or remedial works,
• Arrange and coordinate Liaison meetings between RSR and BOC,
• Follow up on all matters raised at Liaison meetings and ensure that all such matters are closed by relevant Managers before the next meeting.
• Making follow ups on all RSR related matters,
• Ensure that all audits and inspections are properly scheduled, all corrective actions are closed, etc
• Ensure that all reportable incidents are reported to the RSR.
• Arrange investigation of all railway occurrences,
• Ensure closure of all recommendations arising from investigation
• Interact with Service Delivery staff regarding closure of all reported occurrences.
• Attend all occurrence investigations and where required, lead occurrence investigations, and
• Facilitate the Review the Safety Management System to ensure safe operations and maintenance of Gautrain.
• Develop and implement programs to ensure compliance with all railway safety systems.
• Conduct railway safety awareness sessions with relevant staff members in order to ensure full understanding of SMS, legal, and Standards requirements applicable to their jobs.
• Support programs to instill a culture of railway safety consciousness amongst the safety critical and safety related staff.
• Undertake internal safety audits and coordinate all external safety audits.
• Coordinate emergency drills/simulations as per the plans discussed and approved by SHEQ Executive
• Align BOC railway safety programs with RATP Dev railway safety strategies, and coordinate implementation of any recommendations from RATP Dev.
• Undertake any other duties as assigned by higher authority.

Desirable Traits

• Strong personality and assertive
• Proactive, take initiative, passionate about safety.
• Able to work independently.
• Possess analytical and critical ability.
• Ability to communicate with staff at all levels.
• Team player
• Possess leadership quality.
• Attention to detail and follow up on tasks.

Profile

Educational Level:

• Grade 12 (Matric) and National Diploma in Safety Management or Environmental Health

Other Technical/ Professional Skills/Qualifications

• Knowledge/understanding of railway safety management systems (SMS) development, implementation and auditing.
• General knowledge of railway safety rules,
• Railway operating safety (safe movement on rail requirements), train operations especially in the passenger railway operations,
• Knowledge of Gautrain work permit system,
• General knowledge of South African health and safety legislation, 
• Railway Safety legislation and applicable SANS Standards

Years of Experience

• Previous experience as Train Driver, Conductor, Railway Safety Administrator, Railway Safety Instructor/Facilitator, and skills in basic computer systems

Added advantage:

• Previous experience as Safety Administrator, 
• RSR-NIMS System 
• Understanding of BOC environment and skills in computer systems.
• Safe movement on rail requirements, 
• Train operations especially in the passenger railway operations, 
• Knowledge of Gautrain work permit system, 
• General knowledge of South African health and safety legislation, 
• Railway Safety legislation and applicable SANS Standards

Skills

Attention To Details

Good Communications Skills

Railway Operations

Safety Audits & Inspection

RSR-NIMS Systems

Learning and Development Manager

BOC has an exciting opportunity for an individual to join our dynamic team.

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Mission

Purpose

Learning and Development Manager is responsible for conducting training needs assessments and providing training solutions to include, implementation, administration, and/or design and delivery of high-quality programs that engage, align, inform, and inspire employees in support of business strategy, goals, and initiatives.

Specific Responsibilities

Business Excellence:

Talent Management – Attraction, development and retention of key employees.

• Identify and develop effective talent management tools to ensure a strong bench strength within Bombela.
• Define and implement Mentorship and Coaching programs.
• Support the management and Mentorship of learnership programs.
• Develop a career management system and policy and ensure effective implementation thereof.
• Monitors and evaluates trainee’s progress and development by implementing an evaluation and proficiency assessment process that is consistent with company appraisal, developmental and feedback standards.
• Develops and conducts audits to identify training needs and opportunities for performance improvement.
• Develop and maintain training tracking including participation, costs, and ROI.
• Perform special projects as needed and perform all duties as deemed necessary for the success of the department.

Training Plan and Reporting – Investigate and align L& D needs across the business.

• Maintains relations with various external stakeholders to ensure that the training interventions meet the current and future expectations.
• Produce Annual Training Plan and Report for approval and submission to the TETA.
• Produce and present monthly training reports with trend analysis and forecasts to Executive Management
• Produce and provide training reports to Board related meetings.
• Ensure that training plan is completed within agreed timelines. 
• Uses high quality training providers. 
• Plans and conducts the training needs analysis of the organisation by continuous liaison with the Managers of the various divisions.
• Conduct annual skills gap analysis, make recommendations to EXCO regarding training and development interventions to ensure Bombela staff is equipped with the necessary skills.

Training & Development Management – To ensure effective management and control of all Training and Development activities within Bombela.

• Conduct the following on-the-job training to ensure employees are equipped to efficiently manage their duties:
• Continuous personal development:
• TETA Accredited Learning Programs
• Non- accredited In-house training programs
• Manage the Training portfolio:
• Plan, execute, maintain and control the activities of the  training function to meet organisational goals.
• Design and implement compliant Training processes and policies.
• Develops learning materials to meet the organisation-specific training needs.
• In cases where no accredited training is available, design such material according to SAQA standards to meet internal client specifications.
• Continuously researching, networking and attending relevant training seminars ensuring best in class training methodologies.
•  Constantly evaluates the credibility of the external Training Providers by visiting the training venues and reviewing the learning and assessment documents.
•  Liaise with the Sector Education and Training Authorities regarding the implementation and management of learnerships/apprenticeship/skills programs.
• Investigate, administer and develop various training interventions for the education, training and development of employees.

Customer Focus:

• Communication to internal/External customers -To ensure a high level of accuracy and integrity of HR Information
• Provide business with accurate Training & Development data, to enable the deliverance of high quality service
• Provide External Customers, Clients and Suppliers (Training & Material Providers) with accurate information and high-quality service e. g. BBBEE verification suppliers, Quality Management system, Auditors etc 

Financial Focus:

Training budget -To ensure training activities are cost effective and covered by budget as planned.

• Plan & submit annual Training budget.
• Keep track of expenditure on regular basis
• Submit monthly/quarterly forecasts, revision figures and training plans to respective HR Executive for review purposes!
• Eliminate unnecessary expenses.

Learning & Growth Focus:

Learning & Growth-To ensure personal growth and improved performance in the job.

• Create own personal growth in the team context.
• Research and engage Managers and collaborate on training required at operations. 
• Suggest innovative ideas on how to improve processes in own areas of work, and in other areas where it could be beneficial.
• Live the Company’s Values.

Profile

Qualifications

• NQF Level 7 3-year degree / Advanced diploma/Human Resources Management/ Development Degree.
• Assessor and Moderation certification.

Years of Experience

• (6) years relevant working experience in a Managerial role.
• (3) years essential working experience in a Training and Development Environment
• (3) years essential knowledge of the skills development Act

Other Technical/ Professional Skills/Qualifications

• Project Management 
• Change management skills.
• Coaching and mentoring skills 
• Good communication and presentation skills 
• Listening skills 
• Code B motor vehicle valid driver’s license with experienced driving.
• MS Excel (Intermediate)
• PowerPoint (Advanced)

Behavioral Competencies

• Ability to work under pressure.
• Results driven.
• Excellent Facilitation skills
• Good Interpersonal skills 
• Good administration skills
• Team Player with ability to function independently.
• Practical and logical in the execution of responsibilities

Skills

Training Portfolio

Annual Skills Gap Analysis

Mentorship And Coachng Programs

Career Management System

Trend Analysis And Forecasts

Click here to apply

For all the listed vacancies, click here to apply.

All the best with your applications