UP Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

1. Programme Coordinator – TuksFM
2. Departmental Administrator A –  Department of Financial Management
3. Senior Management Assistant – Health Sciences Dean’s Office – Faculty of Health Sciences
4. Senior Systems Administrator – Department of Enrolment and Student Administration
5. Training Manager (It) – Department of Information Technology Services

Programme Coordinator – TuksFM

UP Professional and Support

TUKS FM

PROGRAMME COORDINATOR (ONE-YEAR CONTRACT)

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

To coordinate the programming team and oversee the planning, controlling, and cooperative governance related to programme development and implementation. Device strategies for audience growth. Ensure compliance in line with policies and legislation. Monitor and mitigate risks.  

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

• Programme coordination:
  • Developing and submitting strategic plan for programme coordination to be incorporated into the station’s strategic plan;
  • Planning and managing the programme schedule in order to deliver high quality programmes to grow the target audience;
  • Creating strategies to retain and grow audiences;
  • Overseeing the operation and utilization of technology and facilities;
  • Developing procedures to maintain high standards of quality;
• Corporate governance:
  • Ensuring compliance with copyright laws and Independent Communications Authority of South Africa (ICASA) regulations;
  • Ensuring volunteers are aware of policies, laws and regulations that apply to each particular function;
  • Providing monthly reports to management;
• Operational coordination:
  • Collaborating with the internal team to assist with sales/programming needs in order to achieve targets;
  • Developing, implementing and managing the station’s programme strategy, ensuring alignment to music policy, format and on-air sound, in consultation with the station management team;
  • Optimising technology use for day-to-day operations;
  • Planning and facilitating Listener Advisory Board sessions to involve the community in the station’s programming strategy;
• Human Resource and finance management:
  • Ensuring that staff is oriented to rendering and maintaining the expected level of service;
  • Serving on the HR recruitment and selection committee;
  • Overseeing the development of staff;
  • Supervising infrastructure, systems, processes and work conditions;
  • Determining, monitoring, controlling and optimizing programming budget, and managing the cost-effective utilization of the station budget in collaboration with the station manager.

MINIMUM REQUIREMENTS:

• Relevant Bachelors/BTech degree;
• Four years’ experience in:
  • Radio programming;
  • Managing and developing a fully aired radio programme;
• A valid driver’s license.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge:
  • Knowledge on networks and broadcasting technicality;
  • Production techniques, procedures, and standards;
  • Broadcast rules, regulations and guidelines;
  • Process monitoring and analysis;
• Technical competencies:
  • Genesys;
  • Server and systems management;
  • Powergold;
  • RRC (Radio Rate Card);
  • GLC;
  • Logistix;
  • Computer literacy;
• Behavioural competencies:
  • Ability to interpret and develop reports using a variety of statistical data;
  • Proficiency in developing a variety of programming decisions related to new broadcasts; musical programming;
  • Persuasive communicator with excellent internal and written communication skills;
  • Ability to motivate, train and develop the talents of others, work well others and inspire and lead staff;
  • Self-motivated, results oriented and goal focused;
  • Well organized, with exceptional attention to detail and follow-through;
  • Able to handle multiple projects and demonstrate time management skills.

ADDED ADVANTAGES AND PREFERENCES:

• Bachelors/BTech degree in Marketing/Communications/Journalism OR;
• National three-year diploma in Marketing/Communications/Journalism;
• Four years’ experience in:
  • Radio presenting or content production;
  • Music management;
  • Artist and commercial music industry related management.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE:  27 May 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Mrs. L Jele, lebo.jele@up.ac.za, for application-related enquiries, and Mr. L Mpofu, lwazi.mpofu@tuksfm.co.za, for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2024, please accept that your application has been unsuccessful.

Departmental Administrator A –  Department of Financial Management

UP Professional and Support

FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES

DEPARTMENT OF FINANCIAL MANAGEMENT

DEPARTMENTAL ADMINISTRATOR A

PEROMNES POST LEVEL 09

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will be responsible for delivering an effective and comprehensive operational administrative service to the Head of Department of Financial Management and the staff members.

Responsibilities will include:

• Financial administration;
• Human resource administration;
• Teaching and Learning administration;
• Research and marketing administration;
• Managerial administration; and
• General administration.

MINIMUM REQUIREMENTS:

• Grade 12 with at least five (5) years’ office administration, secretarial experience and financial administration; OR
• Relevant National three-year Diploma with at least three (3) years’ office administration, secretarial experience and financial administration;
• Computer skills, including basic database management and proficiency in MS Word and MS Excel; and
• A driver’s licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Applicable professional communication and language skills, both written and verbal;
• Ability to work under pressure without compromising detail and accuracy;
• Strong display of customer service acumen;
• The ability and sophistication needed to interact with internal and external stakeholders;
• Ability to prioritise work independently and handle simultaneous assignments with success and accuracy;
• Good administrative skills;
• Ability to handle confidential information;
• Good Interpersonal skills;
• Understanding of post-graduate research environment;
• Knowledge of research database and EndNote;
• Knowledge of and experience in editing academic documents; and
• Knowledge of statistics and statistical software packages.

ADDED ADVANTAGES AND PREFERENCES:

• A relevant degree;
• Proven work experience in office office administration; secretarial experience and financial administration, preferably within a higher education academic; and
• Experience with PeopleSoft’s Human Capital Management System, Student Services Centre, and the Financial and Enterprise Request Systems.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 22 May 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:

Mrs Z Mashalaba, Ziyanda.mashalaba@up.ac.za for application-related enquiries, Prof J Hall, Tel: (012) 420 3389 Email: john.hall@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2024 please accept that your application has been unsuccessful.

Senior Management Assistant – Health Sciences Dean’s Office – Faculty of Health Sciences

UP Professional and Support

FACULTY OF HEALTH SCIENCES

HEALTH SCIENCES DEAN’S OFFICE

SENIOR MANAGEMENT ASSISTANT

PEROMNES POST LEVEL 009

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will be expected to provide comprehensive high-level administrative support in the Office of the Deputy Dean and to the Faculty of Health Sciences, which will include:

• Attending to enquiries from Directors and staff of internal UP support service and academic departments (e.g., research and innovation Support, Finance, HR); Postgraduate students; Researchers; Heads of academic departments; Members of the Executive; National and International stakeholders; Prospective postgraduate students;
• Re-directing queries where necessary;
• Receiving and managing correspondences requiring the attention of the Deputy Dean;
• Managing the diary of the Deputy Dean;
• Overall administration and planning of meetings (venue bookings, documentation, agendas, taking minutes, compiling and distributing thereof)
• Serving as the main point of communication (enquiries/telephone calls);
• Handling general telephonic enquiries, e-mails, and photocopies;
• Co-ordinating faculty day;
• Handling matters requiring discretionary judgement and confidentiality;
• Preparing of correspondence/letters;
• HPCSA liaison for CPD matters;
• Administrating finance and research;
• Manipulating data and extracting information.

MINIMUM REQUIREMENTS:

• A three-year tertiary diploma in Office Administration or suitable equivalent qualification;
• 5 years’ secretarial experience in the office of a manager at senior management level, which includes experience in office management and administration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Problem solving skills and critical thinking abilities in terms of handling challenging tasks, and when appropriate, proposing alternatives for consideration;
• Computer skills in MS Office and typing skills with proof of certificates obtained in applicable computer programs;
• Sound interpersonal skills including the ability to liaise professionally and effectively with a variety of people, including executive management and clients, on a daily basis at a national and international level;
• Appropriate language and excellent verbal and written communication skills;
• Time management skills, particularly with regard to schedules and deadlines;
• Prioritising tasks/events and meetings, and working under pressure;
• Strong attention to detail, to ensure accuracy and quality of the documentation and administration;
• Teamwork and collaboration skills in order to order the accomplished tasks;
• Creativity and ability to apply initiative.
• Advanced computer skills in MS Office and typing skills with proof of certificates obtained in applicable computer programmes.

ADDED ADVANTAGES AND PREFERENCES:

• Administration and Financial support experience in a South African research-intensive higher education institution.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE:  24 May 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Natasha Müller, Tel: (012) 356 3242 or Email: natasha.muller@up.ac.za and application-related enquiries, Prof Flavia Senkubuge, Tel: (012) 319 2377 or Email: flavia.senkubuge@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 August 2024, please accept that your application has been unsuccessful.

Senior Systems Administrator – Department of Enrolment and Student Administration

UP Professional and Support

DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

SENIOR SYSTEMS ADMINISTRATOR

PEROMNES POST LEVEL 08

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

The purpose of this job is to provide administration support and resolve technical issues. Provide specialist support to ensure that the operational activities of DESA staff are not interrupted, enabling them to serve clients.   

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

• User Support: 
• Provide end user support to systems enquiries;
• Provide detailed guidance to end users, as well as provide navigation through the systems;
• Troubleshooting and problem identification of issues pertaining student systems, and escalating issues raised that cannot be resolved by the relevant stakeholders;
• Escalate unresolved matters, as per policies and procedures;
• Liaise with external service providers to resolve system issues;
• Participate in testing of new developments in Quality Assurance (QA) environment to ensure changes/new development have been implemented;
• Implement change management process for all systems, and ensure communication of changes to the relevant stakeholders;
• Monitor systems and report risks (bugs in system) and take corrective action;
• Understand the Senate approvals for students in relation to student admission, movement to graduation, and Alumni;
• Ensure adherence to the service level agreement (SLA);
• Consult with prospective and registered students;
• Provide password and portal support;
• Develop training content and manuals;
• Coordinate and facilitate training;

• System Administration: 
• Complete administration, maintenance and support of internal system functionality;  
• Check systems functions daily and follow up on failed processes;
• Manage downloads of data if and when required;
• Trace problem/s of DESA systems and self-service (study and financial assistance, registrations, back-office functions), providing demonstrations on YouTube where required;
• Attend to enquiries from end users, including support across all systems;
• Liaise with relevant stakeholders to determine effective functioning of systems, applications, assistance and enquiries; etc.;
• Provide input into system enhancements and process improvements and innovations to improve productivity;
• Compile and submit reports as required;
• Liaise with auditors and supply full scale information from the system;
• Extract statistical information for relevant stakeholders as required;

• Project Administration: 
• Participate in projects relating to system enhancements;
• Complete investigations as part of the project team;
• Provide input on specifications for system configurations;
• Complete documentation and administration for project.

MINIMUM REQUIREMENTS:

• A relevant Bachelor’s degree;

OR

• A relevant National 3-year Diploma; WITH
• A total of five years’ experience in:
  • Faculty/student administration, and administrative experience at a tertiary institution;
  • Testing and change management technical implementation;
  • PeopleSoft: fundamental principles, academic structures, student records, processing of marks, postgraduate processes, and registration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge on:
  • IT infrastructure and user support;
  • Document design;
  • Meeting management;
  • The University’s and the faculties’ structure and culture;
  • The University’s corporate branding and image;
  • The University’s general rules and regulations;
  • Time and task management;
• Computer literacy (MS Office Suite);
• PeopleSoft;
• PS Query Manager;
• XML HTML and Search Engine Optimization;
• Interpersonal skills;
• Encourage high levels of motivation in the workplace by maintaining healthy working relationships with others;
• Negotiation skills;
• Ability to communicate and on all levels within the University, including the Faculties, Student Service Centre, prospective and registered students;
• Communication skills;
• Communicate in such a manner that others are informed through the use of appropriate language and terminology;
• Positive attitude, detail-oriented and proactive work ethic a must;
• Conflict management skills;
• Organisational ability;
• Client and team orientation;
• Ability to work under pressure;
• Decision-making skills;
• Effective planning skills;
• General management skills;
• Innovative ideas;
• Analytical skills;
• Accuracy.

ADDED ADVANTAGES AND PREFERENCES:

• A relevant honour’s degree;
• Certificate in MS Suite;
• Formal PeopleSoft Campus training.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 14 May 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr Z Gqabi, zolani.gqabi@up.ac.za for application-related enquiries, and Ms Yvonne du Plessis, yvonnes.duplessis@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2024, please accept that your application has been unsuccessful.

Training Manager (It) – Department of Information Technology Services

UP Professional and Support

DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES

TRAINING MANAGER (IT)

PEROMNES POST LEVEL 8

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

To oversee the provisioning of IT training to build the capabilities of the University staff to best use the provided ICT services and solutions, more so, ensure that ITS’ learning and development activities support current and future IT systems and services. The incumbent is responsible for overseeing the designing, delivering, and improving of training and related courseware, and managing the staff in their section.

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

• Operational training management:
  • Refine and optimise the annual ITS training plan;
  • Design, develop, and deliver training programmes and individual classes; and present instructor-led and online training sessions;
  • Develop and deliver new courses for new and existing ITS solution, including all course materials, exercises, and skills evaluations;
  • Review training materials and documentation and keep them up to date;
  • Create and communicate training schedules in consultation with Management;
  • Establish and maintain a database to track training participants’ status and results;
  • Create and administer training event feedback mechanisms. Analyse results, make recommendations for training improvement, and integrate changes in curriculum and/or courses;
  • Communicate software problems and issues to software development and support teams;
  • Make recommendations for service improvement plans, and ensure actions are followed through to completion in a timely manner;
  • Assist the Deputy Director: IT Strategic Support and Client Service to advance the University’s strategic objectives through IT initiatives and operational activities;
• People management:
  • Effectively manage staff to delivering IT training service to users;
  • Ensure that individual performance measures/agreements are in place;
  • Coach and mentor staff to achieve agreed performance target,s and develop a training and skills development plan for staff;
  • Conduct performance reviews with staff as per the Performance Management Policy;
  • Engage in regular team meetings with staff;
• Communication and teamwork:
  • Be an ambassador for IT, working across the business to provide communication on IT matters and build relationships with other teams to ensure dialogue between departments;
  • Build and maintain strong and productive relationship with stakeholders;
  • Collaborate with the HR and other training departments on training matters;
  • Communicate to senior ITS management about discrepancies in the current training standard offered and the user needs.;
  • Advise end users on any identified training gaps, and play an active role in relevant ITS projects;
• Training planning:
  • Coordinate ITS staff training, including determining needs and objectives, obtaining quotes, obtaining, approval and procuring the training;
  • Create, administer, analyse, and report on end user needs assessments and skills assessments;
  • Develop and coordinate an overall training curriculum for end users of all levels;
  • Assess, recommend, and purchase courseware packages (as and when needed), and support development of appropriate courseware tools;
  • Participate in identification and recruitment of instructors and external course providers for specialised training needs;
  • Conduct research into computer-based training products and services in support of development and purchasing efforts;
  • Provide asset management for the IT Training Section, in consultation with the Finance Department;
• Information security management and governance:
  • Co-operate in compilation, testing and execution of the information governance and disaster recovery controls;
  • Document processes, procedures, policies, standards, and the application of best practice in the IT Training Section;
  • Collaborate in the cyber security awareness activities of ITS;
  • Establish and maintain a compliant environment through the conformance to legislation and UP rules;
  • Ensure compliance with health and safety policies and procedures to maintain a safe workplace.

MINIMUM REQUIREMENTS:

• Relevant Bachelor’s degree/BTech Degree/NQF level 7 qualification;
• Three years’ experience in:
  • Staff development;
  • IT training;
  • Adult learning principles, methodologies, and course design techniques;
  • Managing staff.;
• Train the Trainer certificate;
• Microsoft Office certification;
• ITIL certification;
• A valid drivers’ licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of:
  • The various administrative tasks that are associated with training and development;
  • Trends in ICT;
  • Enterprise and desktop applications;
  • How adults acquire and use knowledge, skills and attitudes. Understanding the individual differences in learning;
  • Policy drafting;
  • Training need analysis;          
  • Various applications and hardware used by the University;
• Technical competencies:
  • Writing skills;
  • Presentation skills;
  • Knowledge of Oracle Enterprise Systems, Microsoft software and systems;
  • Training facilitation skills;
  • Preparing of assessment forms and scoring guides to evaluate tasks and skills;
  • Proficiency to train in English;
• Behavioural competencies:
  • Active listening;
  • Excellent interpersonal skills, with a focus on motivational skills and positive attitude;
  • Ability to present ideas in business-friendly and user-friendly language;
  • Good analytical and problem-solving abilities;
  • Very strong customer service orientation;
  • Ability to work in a team-oriented, collaborative environment;
  • Ability to absorb new ideas and concepts quickly.

ADDED ADVANTAGES AND PREFERENCES:

• Honours Degree in IT/Education with a specialisation in ICT;
• Master Trainer certificate;
• A total of five or more years of experience in:
  • Staff development;
  • IT training;
  • Adult learning principles, methodologies, and course design techniques;
• COBIT certification.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE:  20 May 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms V Makhubele, Tel: (012) 420 6920 for application-related enquiries and Dr Y Roets, Tel: (012) 420 4071 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2024, please accept that your application has been unsuccessful.

Click here to apply

All the best with your applications.