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- Administration Officer
- Training Officer (Business Systems)
- Systems Co-Ordinator
- Administrator
- Buyer
- Contracts Officer
- Senior Clerk
- Driver Messenger
- Contracts Administrator
Administration Officer
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-9 |
| Job Number | 70000156 |
| Job Title | Administration Officer |
| Job Type | Permanent |
| Job Grade | T10 |
| Division | Administration |
| Department | Internal Control And Business Systems |
| Branch | Administration |
| Vacancy Group | DCM OFFICE (FINANCE) |
| Reporting To | Administration Manager |
| Location – Town / City | DURBAN |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Job Purpose | To provide an effective Administrative Operation in respect of acquisition and maintenance of furniture and equipment. |
| Key Responsibility Areas | Supervise the operation of the Document Management System. Supervision of the outputs of the Document Managing Operators. Prepare correspondence and reports on staff matters Examine draft reports for council committees. Supervision of the micro filing of documents. Supervise the control of assets and disposal of assets. Supervise the Archive Filing. |
| Competencies | Attention to Detail. Ethics and Professionalism. Problem Solving. Planning and Organising. Business Processes. Use of Technology. Data Processing & Analysis. Communication. Client Orientation and Customer Focus. Action Orientation. Change Readiness. Team Orientation. |
| Essential Requirements | Grade 12 (NQF Level 4) or equivalent and a certificate in Public Management or Public Administration or any other related and equivalent certificate. Valid motor vehicle driving license. 3 Years relevant experience of which 1 year must be at a supervisory level. Computer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 6) in Public Management or Public Administration or any other related and equivalent qualification. 4 Years relevant experience of which 2 years must be at a supervisory level. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R292 857.87 – R386 635.32 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1622 |
Training Officer (Business Systems)
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-8 |
| Job Number | 70000806 |
| Job Title | Training Officer (Business Systems) |
| Job Type | Permanent |
| Job Grade | T09 |
| Division | Nil |
| Department | Internal Control And Business Systems |
| Branch | Nil |
| Vacancy Group | DCM OFFICE (FINANCE) |
| Reporting To | Manager (Business Systems Training) |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Job Purpose | To provide a comprehensive training service to all revenue staff on the use of the revenue system. |
| Key Responsibility Areas | Train all revenue system users.Design training courses.Develop training manuals.Keep abreast and also give input to system changes and enhancements.Maintain records of training and feedback from trainees.Gather information on latest trends in training. |
| Competencies | Consulting.Oral Communication.Written Communication.Planning and Organising.User Support.Business Processes.Interpersonal Relationships.Client Orientation and Customer Focus.Action and Outcome Orientation.Cognitive Ability.Learning Orientaion.Team Orientation. |
| Essential Requirements | Grade 12 (NQF Level 4) or equivalent and a certificate in Financial Information Systems, or Accounting or Information Systems or any other related and equivalent certificate.3 Years relevant experience.Computer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 6) in Financial Information Systems or Accounting or Information Systems or a related and equivalent qualification.4 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R264 549.00 – R343 387.13 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Systems Co-Ordinator
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-7 |
| Job Number | 70000832 |
| Job Title | Systems Co-Ordinator |
| Job Type | Permanent |
| Job Grade | T11 |
| Division | Nil |
| Department | Internal Control And Business Systems |
| Branch | Nil |
| Vacancy Group | DCM OFFICE (FINANCE) |
| Reporting To | Senior Manager (Business Systems Management) |
| Location – Town / City | DURBAN |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Job Purpose | Set-up and maintain Master Data for the Revenue Management System (RMS) and coordinates, plans, supervise, and facilitate the completion of sp[ecial projects, liaises with the internal customers and responds to relevant queries. |
| Key Responsibility Areas | Update master data and create new master data.Creation, maintenance and uplouding of charge codes.Ensure that correct charge codes are created.Invistigates master data queries.Ensure that annual tariffs uploaded are Council approved.Upload Data (Manually/Electronically to a Revenue Management System.Analyse uploaded data for correctness.Analyses, develop solutions and implements decisions of specific projects.Supervises the completion of projects.Invistigates, implementation system enhancements and corrects system generated.Supervises and monitors staff performance.Ensure proper record keeping. |
| Competencies | Consulting.Planning and Organising.Monitoring and Control.Information Strategy.Data Conversion.Operation.User Support.Interpersonal RelationshipsCommunicationAction and Outcome OrientationCognitive Ability.Team Orientation. |
| Essential Requirements | Tertiary qualification (NQF Level 6) in Financial Information Systems or Accounting or Information Sytems or a related and equivalent qualification.Valid motor vehicle driving license.3 Years relevant experience.Computer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 7) in financial information Systems or Accounting or Information Systems or a related and equivalent qualification.4 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R351 622.62 – R456 424.96 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Administrator
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-6 |
| Job Number | 70000814 |
| Job Title | Administrator |
| Job Type | Permanent |
| Job Grade | T09 |
| Division | Nil |
| Department | Internal Control And Business Systems |
| Branch | Nil |
| Vacancy Group | DCM OFFICE FINANCE |
| Reporting To | Senior Manager (Business Systems Management) |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Special Conditions | Must be able to communicate effectively and liaise with senior officials where necessary. |
| Job Purpose | Address and resolve customer queries, performs account reconciliations account transactions prepares adjustments to rates accounts gathers, checks and maintains customer information, test new program changes/ enhancements in order to ensure the accounts and facilitate the timeous collection of revenue. |
| Key Responsibility Areas | Provide an information service to customers and undertakes research of correspondence.Reconcile projects accounts.Assists in testing changes to the computer system.Implement Council approval, special rebates, bulk reversals and write offs.Assume responsibility for rates clearance and housing suspensive sales accounts.Ensure that Council owned and government owned properties are properly coded on the valuation roll.Assume responsibility for models in revenue system, other software packages, reports extraction and preparation.Assume responsibility for new customer data and consolidated account creation.Recover debt on special category accounts.Ensure proper and accurate filing of all documentation and working papers for facilitating easy retrieval when required. |
| Competencies | Attention to Detail.Problem Solving.Planning and organisingBusiness Processes.Data processing & Analysis.User Support.Communication.Client Orientation and customer Focus.Action Orientation.Change Readiness.Cognitive Ability.Team Orientation. |
| Essential Requirements | Grade 12 (NQF Level 4) or equivalent and a certificate in Financial Information Systems, or Accounting or Information Systems or any other related and equivalent certificate.3 Years relevant experience.Computer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 6) in Financial Information Systems or Accounting or Information Systems or a related and equivalent qualification.4 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R264 549.62 – R343 387.13 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Buyer
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-15 |
| Job Number | 31000228 |
| Job Title | Buyer |
| Job Type | Permanent |
| Job Grade | T09 |
| Division | Purchasing And Disposal |
| Department | Supply Chain Operations |
| Branch | Corporate Procurement |
| Vacancy Group | Supply Chain Management |
| Reporting To | Purchasing Officer |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Special Conditions | N/A |
| Job Purpose | Responsible for the purchasing functIon within the Stores. |
| Key Responsibility Areas | Procuring materials using the JDE computerised purchasing and stores systems, processing non-stock and stock orders for the Council, local and general elections.Implementing the financial regulations and Council procurement procedures.Sourcing suitable suppliers telephonically and through the source-link netwok for obtaining quotations.Prioritizing the urgency of requisitions, correction of requisitions with the correct descriptions.Generating the manual reorder reports for code 7 commodities for various stores.Impelementing the ABE procurement policy.Preparing schedule of quotes for adjudication and awarding orders based on the ABE and WEO formula.Liaising with various service units, inter departments and store personnel regarding stock outs, item descriptions, etc.Interviewing supplier representatives reagrding ongoing development.Assisting accounts personnel with various price discrepancies and approve/reject where necessary as per qoute. |
| Competencies | Organisational Awareness.Problem Solving.Information Management.Financial Process Management.Interpesonal Relationships.Communication.Resilience.Ethics and Accountability.Impact and Influence.Team Orientaion.Direction Setting. |
| Essential Requirements | Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement.Valid motor vehicle driving license.2 Years relevant experience.Computer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 7 ) in Supply Chain Management or Logistics or Procurement.3 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R264 549.62 – R343 387.13 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Contracts Officer
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-14 |
| Job Number | 31000018 |
| Job Title | Contracts Officer |
| Job Type | Permanent |
| Job Grade | T11 |
| Division | Nil |
| Department | Supply Chain Operations |
| Branch | Strategic Sourcing And Contracts |
| Vacancy Group | Supply Chain Management |
| Reporting To | Contracts Administrator |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Special Conditions | N/A |
| Job Purpose | To assist the Contracts Administrator in the effective, efficient and highly productive management of the Contracts Administration Division. |
| Key Responsibility Areas | Checking both draft specifications and contractual conditions and amend/update where necessary, prior to advertising.Checking recommendations received from Units/Managers to ensure that tenders have been adjudicated in accordance wiht the specification.Drafting letter of acceptance/tender board reports and checking draft insurance letters.Monitoring the validiity of tenders received.Checking correctness of price details and divergencies on Tender Board Schedules.Ensuring that all documentation relating to Specifications and Tenders are prepared and submitted timeously to the various parties for consideration.Performs contracts administration.Checking Surety Bond, Insurance, Retention Guarantees, Payment Certificates and retention invoices prior to processig voucher payments, including correct treatment of VAT.Communicating with contractors where informed of change of company name, notice of cession and assignment of contract to third party, obtaining necessary registrar of Companies.Certificate, certified extracts from decision of Board of Directors etc.Verifies interest rates from banks and applicable periods from payments to calculate interest on retention monies for all civil contracts up to the end of the maintenance period. |
| Competencies | Organisational Awareness.Problem SolvingPlanning and Organising.Procurement and Tenders.Information Management.Financial Process Management.Communication.Service Delivery Orientantion.Action and oucome Orientation.Ethics and Outcome Orientation.Direction SettingCoaching and Mentoring. |
| Essential Requirements | Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement.Valid motor vehicle driving license.3 Years relevant experienceComputer Literacy |
| Preferred Requirements | Tertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or Procurement.4 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R351 622.62 – R456 424.96 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Senior Clerk
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-12 |
| Job Number | 31000040 |
| Job Title | Senior Clerk |
| Job Type | Permanent |
| Job Grade | T06 |
| Division | Contracts |
| Department | Supply Chain Operations |
| Branch | Corporate Procurement |
| Vacancy Group | SUPPLY CHAIN MANAGEMENT |
| Reporting To | Manager (Planning And Demand) |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Special Conditions | N/A |
| Job Purpose | To provide an effective and efficient service to the user Departments and customers to allow Units to achieve a high standard of service delivery. |
| Key Responsibility Areas | Performs daily sorting and filing of contract documents, related correspondence and payment vouchers. Prepares sick leave scheduling and the Supply Chain scheduling and ensures the update thereof. Scrutinises “one off” tenders and attends to queries relating to price, quantities etc, and the preparation of tender schedules. Assists in the checking of VAT calculations and extension of amounts. Issues contract numbers and maintains a register for contract files (incoming/outgoing). Performs clerical/relief work and urgent deliveries and collection of tender documents. Attends to counter and telephonic queries/enquiries of a general nature. Provides information to SAFCEC and other interested bodies in respect of tender awards. Assist with the issuing of specifications and maintaining stock thereof. |
| Competencies | Attention to Detail. Organizational Awareness. Planning and Organising. Use of Technology. Data Processing & Analysis. Interpersonal Relationships. Communication. Action and outcome orientation. Resilience. |
| Essential Requirements | Grade 12 (NQF Level 4) or equivalent. Valid motor vehicle driving license. 1 Year relevant experience. Computer Literacy. |
| Preferred Requirements | 2 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R172 624.36 – R224 081.71 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Driver Messenger
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-11 |
| Job Number | 70000292-1 |
| Job Title | Driver Messenger |
| Job Type | Permanent |
| Job Grade | T04 |
| Division | Administration |
| Department | Internal Control And Business Systems |
| Branch | Administration |
| Vacancy Group | DCM Office (Finance) |
| Reporting To | Supervisor (Records) (R/Estate) |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Special Conditions | 40hours-5day week -Operations hours:7h00 to 16h00.Must be physically fit and healthy. |
| Job Purpose | To provide a prompt delivery service to the Internal Control and Business Systems Department. |
| Key Responsibility Areas | Delivering and collection of mail.Operating of photostat machine. |
| Competencies | Vehicle Safety.Driving Behaviour.Learning Orientation.Quality Orientation.Service Delivery Orientation.Interpersonal Relationships.Communication.Action Orientation.Accountability and Ethical Conduct.Team Orientation. |
| Essential Requirements | Grade 12 (NQF Level 4) or equivalent.Valid motor vehicle driving license.3 Months relevant experience. |
| Preferred Requirements | 6 Months relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R133 660.78 – R168 585.57 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
Contracts Administrator
| Closing Date | 2024/07/05 |
| Reference Number | ETH240612-13 |
| Job Number | 31000808 |
| Job Title | Contracts Administrator |
| Job Type | Contract |
| Job Grade | T12 |
| Division | Contracts |
| Department | Supply Chain Operations |
| Branch | Corporate Procurement |
| Vacancy Group | DCM OFFICE (FINANCE) |
| Reporting To | Manager (Strategic Sourcing And Contracts) |
| Location – Town / City | Durban |
| Location – Province | KwaZulu-Natal |
| Location – Country | South Africa |
| Job Purpose | To manage an effective, efficient and highly productive contracts administration division in order to provide a high standard of service to User Departments and customers. |
| Key Responsibility Areas | Supervising activities of Contracts staff and ensuring work performed meet acceptable standards and time constraints.Controls service Units, other user Department and operational entities tender and contract conditions.Ensures the administration of contracts are conducted efficiently.Ensuring that the administration of the supply and civil contract is carried output properly and dealing with queries regarding these contracts.Compiling and drafting reports to councils Executive committee relating to contractual matters.Preparing reports and statistics pertaining to all matters involving contracts, including reviews of new and revised specifications.Responsible for processing of direct importation from overseas suppliers of goods and material on behalf of the various service Units. |
| Competencies | Organizational AwarenessProblem SolvingPlanning and OrganizingProcurement and TendersInformation ManagementFinancial Process ManagementCommunicationService DeliveryAction and Outcome OrientationEthics and Accountability |
| Essential Requirements | Tertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement .Valid motor vehicle driving license 4 Years relevant experienceComputer Literacy. |
| Preferred Requirements | Tertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or procurement.5 Years relevant experience. |
| Housing Subsidy | Yes |
| Leave | Yes |
| Medical Aid | Yes |
| Other Allowances | N/A |
| Pension Fund | Yes |
| Remuneration | R415 144.04 – R538 856.28 Per Annum |
| 13th Cheque | Yes |
| Contact Name | HC Finance |
| Contact Telephone | 031 311 1623 |
All the best with your applications.
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