Marketing and Communications Administrator X2

Position Objective

To undertake administrative tasks, ensuring that Portfolio Managers have adequate support to work efficiently and in compliance to company policies.

2x Marketing and Communication Administrators

TO	SANRAL Staff / External (www.nra.co.za)
REPORT TO	GM: Communications & Marketing
CLOSING DATE	09 January 2024
LOCATION	SANRAL Head Office  48 Tambotie Avenue, Val deGrace,Meyerspark Pretoria, 0184
APPOINTMENT TYPE	Fixed Term Contract  (5 Years)
SALARY	Market Related
GRADE	C

MINIMUM REQUIREMENTS

• Relevant 3-year tertiary education qualification (Degree or Diploma).
• 3-5 years contract administration experience.

SKILLS AND COMPETENCIES

• Knowledge and application of Commercial and Contract Law
• Drafting basic and concise contracts.
• Knowledge of the PPPFMA.
• Contract forecasting and costing, invoicing, and reconciliation.
• Writing reports, memorandums, and letters.
• Analytical Skills, analyse fine print on contracts, budgets and expenditure reports
• Negotiation Skills, negotiation of commercial terms with suppliers.
• Computer Skills, proficiency in Microsoft Package.
• Interpersonal Skills, a strong level of professionalism and the ability to operate in a team.
• Attention to Detail is the ability to allocate cognitive resources to achieve thoroughness and accuracy when accomplishing a task.

KEY RESPONSIBILITIES

• Explain terms and conditions of contracts to managers and MarComms contractors.
• Ensure that employees and contractors understand and comply with company contracts.
• Ensure all deadlines and conditions described on contracts are met (e.g. payments, sub-contracting, etc).
• Point out service providers’ deviations from the contract to the Portfolio Manager MARKETING AND COMMUNICATIONS GM: Marketing & Communications Contracts Administrator Administrator Manager: Corporate Communications
• Liaise with Legal in the preparation of contracts.
• Liaise with SCM in preparing tender documents.
• Liaise with SCM during bidding processes for MarComms contracts and in preparing submissions to the Management Bid Adjudication Committee.
• In liaison with Legal, review and update existing contracts. • Assist with onboarding of new service providers.
• Perform closing activities of contracts as needed.
• Liaise with and support Portfolio Managers to ensure the contracts are executed accordingly.
• Prepare monthly reports for Manco and budget meetings.
• Ensure relevant documentation accompany contracts and maintain digital and hard copies of relevant documentation.
• Assist and guide service providers on contractual matters as and when needed. • Monitor and track portfolio contract performance.
• Prepare and assist with all contract meetings.
• Assist with cost estimate evaluations.
• Maintain an audit file for each MarComm contract which will include all items as per the contract file index.
• Take steps, in liaison with the Portfolio Managers, to minimise risks in the execution of contracts.

EMPLOYMENT REFERENCE CHECK

Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided forthe purpose of your application for the position as well as the verification and record keeping of suchcredentials.
Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.
 

EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan.
SANRAL reserves the right not to fill any position

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