PERSONAL ASSISTANT

DEPARTMENT OF COMMUNICATIONS AND DIGITAL TECHNOLOGIES

The Department is an equal opportunity organization and the intent is to promote equity through the
filling of these posts.

APPLICATIONS : Please forward your application via email to: recruit@dcdt.gov.za (Quoting the
relevant reference number in the subject line).

CLOSING DATE : 30 September 2024

NOTE

Applications must be submitted on a Z83 Form (2021 version), obtainable from
the website of the Department of Public Service and Administration at
www.dpsa.gov.za/dpsa2g/vacancies.asp and should be accompanied by a
recently updated comprehensive CV only. Only shortlisted candidates will be
required to submit relevant documents on or before the day of the interview.
Applications received after the closing date will not be considered. Should you
be in possession of a foreign qualification, and you are shortlisted for a position,
you will be required to submit an evaluation certificate from the South African
Qualifications Authority (SAQA) indicating the NQF level of the qualification.
Failure to submit a fully completed Z83 and an updated CV will result in your
application not being considered. All qualifications are subject to verification.
Due to the large volumes of responses anticipated, receipt of applications will
not be acknowledged, and correspondence will be limited to short-listed
candidates only. With regard to the position in the Management Echelon (SMS
post) please note the following: – All shortlisted candidates will be subjected to
a technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the Department. In addition to
the technical exercise, shortlisted applicants will also be subjected to an
integrity (ethical conduct) assessment. Following the interview, technical
exercise and integrity assessment, the selection panel will recommend
candidates to attend a generic managerial competency assessment using the
mandated DPSA SMS competency assessment tools. All shortlisted
candidates will be subjected to personnel suitability checks and the successful
candidate will have to undergo a full security vetting, enter into an employment
contract as well as to sign a performance agreement. All applicants must
declare any conflict or perceived conflict of interest and must disclose
membership of Boards and directorships associated with. If you have not been
contacted within three (3) months of the closing date, please accept that your
application was unsuccessful. Please note that CV’s submitted will be
destroyed after a three (3) month period. The Department complies with the
provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of We will use your personal information provided to us for the purpose of
recruitment only and more specifically for the purpose of the position/vacancy
you have applied for. In the event that your application was unsuccessful, the
Department will retain your personal information for internal audit purposes as
required by policies. All the information requested now or during the process is
required for recruitment purposes. Failure to provide requested information will
render your application null and void. The Department will safeguard the
security and confidentiality of all information you shared during the recruitment
process. The Department reserves the right not to make appointment(s) to the
advertised post(s). Candidates whose appointment/promotion/transfer will
promote the achievement of employment equity within the Department, will
receive preference

CHIEF DIRECTOR: COMMUNICATIONS AND MARKETING REF NO: CDCM

SALARY : R1 436 022 per annum, (an all-inclusive package), (the all-inclusive
remuneration package consists of a basic salary, the State’s contribution to the
Government Employees Pension Fund, a medical aid fund and a flexible
portion in terms of applicable rules). Annual progression up to a maximum
package of R1 716 933 per annum is possible subject to satisfactory
performance.

CENTRE : Pretoria, Hatfield

REQUIREMENTS : An undergraduate qualification in Marketing/ Communications/ Public
Relations/ or equivalent relevant qualification at NQF level 7 as recognised by
the South African Qualifications Authority (SAQA). At least 5-7 years’
experience in a senior management position in the communications and
marketing environment, as well as the successful completion of the Public
Service Senior Management Leadership Programme (Nyukela) (which is
submitted prior to appointment) as endorsed by the National School of
Government available as an online course on www.thensg.gov.za. Experience
in corporate communication will be an added advantage. Skills And
Competencies: Sound knowledge of communications and marketing strategies
and ability to drive execution. Professional writing skills and sound knowledge
of content development, including speech writing skills. Experience in the
management of electronic and digital media. Brand development and
management capability. Excellent communication skills and experience in
public and media relations. Advanced level creativity with the above average
analysis and problem-solving skills. Knowledge and understanding of
government protocol system. Ability to manage parallel communication
programmes and events simultaneously. Programme and project management
skills. Stakeholder and people management skills. Media liaison and media
interview management skills. Must be a public speaker. Proven experience in
managing multi-disciplinary teams. Knowledge of the following legislation will
be an added advantage: Public Finance Management Act, Public Service Act
and Public Service Regulations, Electronic Communications Act, Broadcasting
Act, and Independent Communication Authority of South Africa Act, as well as
related Regulations and policies.

DUTIES : The successful candidate will: Ensure the development and implementation of
the Department’s Communication Strategy and Plan in coordination with
portfolio entities. Oversee media planning and campaign coordination for the
Department and portfolio entities. Ensure the development and implementation
of the Department’s brand management strategy and plan. Ensure effective
media management for the Department, including analysis of media reporting
patterns and trends. Manage the media production and digital media content
services of the Department. Manage and drive the publicity and awareness
campaigns of the Department’s service programme. Serve as a spokesperson
for the Department whilst providing high level media liaison support to the
Minister and Deputy Minister. Manage the Department’s outreach and public
awareness programmes. Ensure there is effective management of the
Department’s internal communication for alignment of all internal stakeholders
and department’s public image. Manage the public image of the Department in
support of the Minister, Deputy Minister and Director-General. Establish and
maintain a stakeholder network in the ICT sector to improve the stakeholder’s
participation and involvement in Departmental programmes. Oversee effective
resource management within the Communications and Marketing Chief
Directorate in line with relevant legislation.

ENQUIRIES : Ms Tania Beukes at 082 477 9895, Ms Rene Naidoo Tel No: (012) 427 8141

DEPUTY DIRECTOR: RISK MANAGEMENT REF NO: DDRM

SALARY : R849 702 per annum (Level 11), (the all-inclusive remuneration package
consists of a basic salary, the State’s contribution to the Government
Employees Pension Fund, a medical aid fund and a flexible portion in terms of
applicable rules). Annual progression up to a maximum package of R1 000 908
per annum is possible subject to satisfactory performance.

CENTRE : Pretoria, Hatfield

REQUIREMENTS : A National Diploma or degree in Risk Management or Auditing or Accounting
as recognized by the South African Qualifications Authority (SAQA), with at
least 5 years of experience in Risk management of which 3 years must be at
the supervisory level. Knowledge of the Public Sector Risk Management
legislation/framework, COSO Framework, ISO 31000 and Supporting Guide
73, New Zealand/Australian Standards, other relevant legislations, norms and
standards related to Risk Management, including the Public Finance
Management Act, Treasury Regulations, Public Service Act, Public Service
Regulations and the Minimum Information Security Standards (MISS) Act,
Linkages with government clusters, Departmental Policies and Procedures,
Programme and Project Management, People Management and
Empowerment, strategic capability and leadership, stakeholder relations,
financial management, Preferential Procurement Policy and Framework, and
the ICT Industry. Must have good communication skills (both verbal and
written), operational management, job knowledge, technical skills, acceptance
of responsibility, quality of work, reliability, initiative, interpersonal relationships,
flexibility, teamwork, planning and execution, delegation and empowerment
and management of resources.

DUTIES : The successful candidate will develop, review and implement risk management
frameworks (policies, strategies, methodologies, implementation plans,
procedures, etc). The candidate will facilitate and coordinate the Departmental
Risk Management (DRM) systems and processes in order to assist
management to achieve the set objectives of the Department. Facilitate
Departmental operational risk assessments and assist management with the
development of risk mitigation strategies. Facilitate monitoring of key risks
matters across the Department. Conduct training awareness on risk
management to improve the effectiveness of risk management processes.
Provide assistance to management in establishing and communicating the
Departmental Risk Management objectives, policies and strategies. Assist
management in integrating risk management with the process of developing
Departmental strategy.

ENQUIRIES : Ms Tania Beukes at 082 477 9895, Ms Rene Naidoo Tel No: (012) 427 8141

DEPUTY DIRECTOR: ADMINISTRATIVE SUPPORT AND COORDINATION REF NO: DDASC

SALARY : R849 702 per annum (Level 11), (the all-inclusive remuneration package
consists of a basic salary, the State’s contribution to the Government
Employees Pension Fund, a medical aid fund and a flexible portion in terms of
applicable rules). Annual progression up to a maximum package of R1 000 908
per annum is possible subject to satisfactory performance.

CENTRE : Pretoria, Hatfield

REQUIREMENTS : An appropriate Degree or equivalent qualification at NQF level 6 as recognized
by the South African Qualifications Authority (SAQA) and 3 years’ experience
below middle management (Assistant Director)/ middle management level.
Broad knowledge and understanding of the functional areas covered by the
executive authority’s portfolio. Proven management competencies. Working
knowledge of the political and parliamentary processes in South Africa.
Computer literacy. Must have good communication skills (both verbal and
written), operational management, job knowledge, technical skills, acceptance
of responsibility, quality of work, reliability, initiative, interpersonal relationships,
flexibility, teamwork, planning and execution, delegation, empowerment and
management of resources

DUTIES : The successful candidate will manage the administrative support and
coordination of activities within the office of the executive authority, such as to
develop, implement and maintain systems, registers and databases to monitor
and manage the flow of documents to, from and within the office of the
executive authority, compile correspondence, submissions and cabinet
memoranda as required and study, edit and comment on submissions to be
submitted to the executive authority for consideration. Manage the
procurement and maintenance of equipment and administer the budget in the
office of the executive authority. Manage logistical support in the office of the
executive authority. Develop, implement and maintain a filing system and
manage the registry of the office of the executive authority. Ensure that
documents are classified in accordance with the MISS prescripts and are
handled in accordance with their classification. Liaise with internal and external
role players with regard to matters relating to the portfolio of the executive
authority, such as briefing the Chief of Staff on matters with regard to the
executive authority’s portfolio on the agenda of the Cabinet/executive council,
liaise with senior managers in the institutions within the executive authority’s
portfolio and coordinate the activities of the executive authority’s office. Render
a Cabinet/executive council support service to the executive authority. This will
inter-alia entail the management of the distribution of memoranda to
Cabinet/executive council members, the distribution of documents and
submissions to the relevant legislature and standing/portfolio committees and
record-keeping of decisions of the Cabinet/Executive Council and alert the
Chief of Staff and executive authority of actions to be taken and due dates.
Supervision of employees in the office of the executive authority, quality control
of the work delivered and advise supervisees with regard to all aspects of the
work.

ENQUIRIES : Ms Tania Beukes at 082 477 9895, Ms Rene Naidoo Tel No: (012) 427 8141

PERSONAL ASSISTANT TO DEPUTY DIRECTOR-GENERAL (X2 POSTS) REF NO: PA

SALARY : R308 154 per annum (Level 07). Annual progression up to a maximum salary
of R362 994 per annum is possible subject to satisfactory performance.

CENTRE : Pretoria, Hatfield

REQUIREMENTS : A Senior Certificate and a Diploma in Office Management / Office
Administration / Business Administration at a minimum of NQF level 5 as
recognised by SAQA. Minimum of 3 years’ experience in rendering support
services to senior management or Office Administration in a similar working
environment. Knowledge of the Public Service Regulations. Sound knowledge
of Microsoft Office suite. Be prepared to work extra hours.
DUTIES : The successful candidate will render administrative and secretarial support
services to the Deputy Director-General (DDG) for the smooth running of the
office and to enable the DDG to carry out the functions effectively. Manage the
flow of information to and from the DDG’s office for easy tracking of documents.
Maintain document management system to ensure easy accessibility of
documents. Manage the diary to ensure that the office of the DDG is run
efficiently. Liaise with stakeholders on behalf of the DDG to fast-track activities.
Follow-up on all decisions and instructions taken in meetings to ensure that
appropriate responses are provided in time. Provide logistical support and
coordinate and administer the payment of financial and procurement claims for
the Branch.

ENQUIRIES : Ms Tania Beukes at 082 477 9895, Ms Rene Naidoo Tel No: (012) 427 8141

All the best with your applications.