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Administrative Assistant – Department of Obstetrics and Gynaecology – Research Centre for Maternal, Fetal, Newborn and Child Health Care Strategies – School of Medicine
UP Professional and Support
FACULTY OF HEALTH SCIENCES
SCHOOL OF MEDICINE
DEPARTMENT OF OBSTETRICS AND GYNAECOLOGY
RESEARCH CENTRE FOR MATERNAL, FETAL, NEWBORN & CHILD HEALTH CARE STRATEGIES
ADMINISTRATIVE ASSISTANTS (x14 POSTS) (CONTRACT)
POST LEVEL 12
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent is expected to perform the following duties. Please note that the below provides a high-level overview and may not include all related functions that may be required.
- Assisting in identifying potential participants for the study by reviewing eligibility criteria and conducting initial screening;
- Keeping detailed and accurate records of all recruited participants, noting their contact information, eligibility status, consent and any interactions related to their enrolment in the study;
- Scheduling appointments or following up on communication to officially enrol participants in the study;
- Conducting interviews with participants;
- Transcribing of interview data, taking care to capture participants’ responses verbatim;
- Assisting in the creation of easy-to-understand materials (e.g., flyers, posters, or digital presentations) that explain the purpose and process of the research study to participants in the waiting room;
- Conducting brief informational sessions or discussions with participants in the waiting room;
- Utilising the electronic data management systems (such as REDCap) for capturing and managing data for research projects;
- Reviewing data entries for accuracy and completeness, identifying errors or inconsistencies, and rectifying them as needed;
- Attending all relevant training sessions and meetings to discuss progress and any challenges related to the research study and
- Working collaboratively with team members addressing and resolving evolving issues related to the study.
MINIMUM REQUIREMENTS:
- Relevant National 3 year Diploma with 5 years of experience in a research environment OR;
- Grade 12 with 10 years of experience in a research environment;
- Successful applicants must be willing to work in the following areas: Atteridgeville, Cullinan, Mamelodi or Vlakfontein
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Proficiency in maternal and child health;
- Proficiency in writing, communication and people skills;
- Proficiency in the use of databases and data management software, e.g. REDCap;
- Computer Literate and proficiency in MS Office packages, email and the internet;
ADDED ADVANTAGES AND PREFERENCES:
- Driver’s Licence with own vehicle;
- Bachelor’s Degree with 2 years of experience in a research environment;
- Valid Good Clinical Practice Training;
- Neurodevelopment screening experience (eg Bayley Assessment Tool);
- Experience in anthropometric measurements;
- Experience in conducting interviews about infant feeding and dietary intake.
The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.
In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 10 December 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms NA Muller, email: natasha.muller@up.ac.za or call 012 356 3242 for application-related enquiries, and Mr Ronald Mosweu, email: ronald.mosweu@up.ac.za or call 012 945 2000 for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 31 March 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
Senior Administrative Officer: Access and Lending
UP Professional and Support
DEPARTMENT OF LIBRARY SERVICES
SENIOR ADMINISTRATIVE OFFICER: ACCESS AND LENDING
PEROMNES POST LEVEL 9
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will be responsible for:
- Assessing eligibility for library access and assign appropriate registration category to external individuals;
- Managing the prescribed textbook list;
- Ensuring the flow of information between users and UP libraries;
- Managing the student workers in Access and Lending;
- Training of newly appointed Access & Lending staff;
- Managing the staff blacklist and also assist with student blacklist;
- Updating the Access and Lending information across all channels (e.g webpage).
MINIMUM REQUIREMENTS:
- B-Degree AND;
- Four years’ work experience in the circulation section of an academic library, of which two years should be in a supervisory capacity;
- Sound knowledge of a computerised Circulation module in an academic library;
- Computer literacy.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Information analysing, evaluating and organizing skills;
- Conflict management skills;
- Interpersonal skills;
- Administrative and basic financial skills;
- Client service orientation / Professionalism / client focused;
- Ability to work independently and under pressure;
- Adaptability;
- Ability to work in a team;
- Attention to detail.
ADDED ADVANTAGES AND PREFERENCES:
- Knowledge and experience in using the circulation module of the Worldshare Management System;
- Knowledge and experience in dealing with academic staff and external users (Embassy staff, staff and post graduate students from other Tertiary Institutions etc.).
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za, and follow the link: careers@UP.
In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 5 December 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Mr Gojiwe Malobola or email: gojiwe.malobola@up.ac.za, Tel: (012) 420 3122 for application-related inquiries.
Ms Marietjie van der Westhuizen or email: marietjie.vanderwesthuizen@up.ac.za, Tel: (012) 420 3631 for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 28 February 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions
Senior Administrative Officer: Quality Assurance Specialist
UP Professional and Support
DEPARTMENT OF LIBRARY SERVICES
QUALITY ASSURANCE SPECIALIST
PEROMNES POST LEVEL 9
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will be responsible for:
- Driving strategic decision-making through the effective utilization of data, business intelligence, and market research;
- Enhancing the overall operational efficiency and user experience by transforming raw data into actionable insights, using both quantitative and qualitative methodologies;
- Ensuring that an effective quality management system is in place that contributes to the improved quality of the library services and products;
- Developing and implementing data architectures, practices, and processes to effectively manage the department’s full data lifecycle, ensuring data consistency, availability, accuracy, and security to meet the department’s information needs;
- Creating and sustaining reliable backend data pipelines using programming skills to enable clean data flow;
- Designing, localise and managing dashboards and reporting solutions to guide decision-makers and help identify risks and opportunities;
- Performing data analysis to extract meaningful insights from data and translate these insights into recommendations, guiding strategic and operational decisions, from process enhancements to resource allocation;
- Developing and maintaining performance metrics to track the department’s progress across various areas, and increase productivity by developing automated reporting/forecasting tools;
- Establishing a communication plan with library staff to ensure smooth collaboration;
- Leading data engagements with cross-functional teams and establish a communication plan with to ensure smooth collaboration;
- Assisting with analytics to measure the success in various domains of the department.
MINIMUM REQUIREMENTS:
- Bachelor’s Degree or B-Tech in Statistics, Data Science, Computer Science, or related field PLUS three years of experience in data analytics and business intelligence.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Microsoft (Excel, PowerPoint, Word, Power BI);
- Experience in data warehousing, data modeling, and/or data analysis;
- Data integration and database management techniques;
- Ability to formulate a clear problem statement, develop a plan for tackling it and clearly communicate findings verbally and in writing;
- Marketing analytics;
- Proficiency with programming languages such as Python or R, and SQL.
ADDED ADVANTAGES AND PREFERENCES:
- Postgraduate qualification, preferably in the analytical field.
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 5 December 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Mr G Malobola on email: gojiwe.malobola@up.ac.za or Tel: 012 420 3122 for application-related enquiries.
Ms Z Ntshabele on email zenzile.ntshabele@up.ac.za or Tel: (012) 420 3718 for enquiries relating to the post content. Emailed applications will not be accepted.
Should you not hear from the University of Pretoria by 28 February 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under- represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
Senior Management Assistant
UP Professional and Support
DEPARTMENT OF LIBRARY SERVICES
SENIOR MANAGEMENT ASSISTANT
PEROMNES POST LEVEL 9
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors’ within the Department. This includes, but is not limited to:
- Administrative and secretarial support;
- Relations Management and liaison;
- Stakeholder and user engagement;
- Efficient handling of correspondence and related communication;
- Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
- Act as secretariat for committees and meetings;
- Financial administration;
- Handling all travel arrangements and logistics for business travel;
- Assist with departmental publications, e.g. Newsletter;
- Managing ad hoc projects;
- Understanding of Higher Education landscape.
MINIMUM REQUIREMENTS:
- A three-year secretarial/office administration diploma or a relevant three-year qualification;
- A minimum of three years’ secretarial/relevant experience, ideally in the office of a senior manager which includes:
- Office administration/management;
- Financial administration and management;
- Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
- At least one-year secretarial experience in a senior manager’s office in an academic environment.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Expert knowledge of spoken and written communication skills;
- Proficiency in office etiquette and netiquette;
- Expert knowledge of MS Office Suite and Google product suites;
- Knowledge of filing protocols and, records management;
- Understanding of knowledge management principles,
- Knowledge in electronic diary and mail management;
- Ability to work independently and under pressure;
- Ability to manage time effectively.
- Attention to detail.
ADDED ADVANTAGES AND PREFERENCES:
- A relevant Bachelor’s degree;
- A minimum of five years’ experience as a Senior Secretary or Personal Assistant (in a senior management office) in a higher education environment or in a Library environment;
- A valid driver’s license.
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 2 December 2024
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Mr G Malobola on email: gojiwe.malobola@up.ac.za or Tel: 012 420 3122 for application related enquiries. Emailed applications will not be accepted.
Should you not hear from the University of Pretoria by 31 January 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under- represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
Clinical Assistant: Reproduction – Department of Production Animal Studies
UP Professional and Support
FACULTY OF VETERINARY SCIENCE
DEPARTMENT OF PRODUCTION ANIMAL STUDIES
CLINICAL ASSISTANT: REPRODUCTION (ONE POST)
(THREE-YEAR CONTRACT APPOINTMENT)
PEROMNES POST LEVEL 10
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above-mentioned vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
INTRODUCTION:
Applications are invited for a position as Clinical Assistant (Resident). The post is targeted at a veterinarian who wish to become a clinical specialist in veterinary reproduction. The research focus of this MMedVet (Reproduction). Please refer to the relevant yearbook for the programme information:
RESPONSIBILITIES:
The successful candidate will actively participate in the following areas:-
- Registering for and pursuing a postgraduate degree in MMedVet (Reproduction) with the view to complete the specialist training in reproduction of domestic animals and to obtain the degree within the prescribed time;
- Actively participating in the clinical/experiential training of veterinary and veterinary nursing students while rendering services in the clinics of the Onderstepoort Veterinary Academic Hospital, on farms and in satellite clinics;
- Assist with teaching of undergraduate veterinary and veterinary nursing students;
- Participating in providing a 24-hour clinical service and in community engagement activities, including disadvantaged communities, as delegated by the Head of Department;
- Participate in Departmental research and publications; and
- Performing departmental administrative duties as delegated by the Section head/Head of Department.
MINIMUM REQUIREMENTS:
- A BVSc/BVMCh degree or an appropriate equivalent veterinary qualification;
- Registration as a veterinarian with the South African Veterinary Council (SAVC) or authorised to be enrolled for MMedVet studies;
- Applicable experience of at least two years as a veterinarian in a private practice with a caseload including reproduction, or training of at least one year in the specific field of veterinary reproduction as an intern at a recognised training facility; and
- Compliance with entry requirements for a Masters’ programme with a commitment to enroll for an MMedVet (Reproduction) degree and to complete within prescribed time frame.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Computer literacy (Windows, MS Office, Internet);
- Out-of-hours availability for rotational clinical services, including time away from the Faculty;
- Subject knowledge of the field;
- Good language and communication skills; and
- Good interpersonal skills and ability to work in a team (relate to students, colleagues and supervisors).
The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.
In applying for this post, please attach:
- Comprehensive CV;
- Certified copies of qualifications and SAVC registration ;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact; and
- Statement of particular field of interest and proposed field of specialisation, as well as planned goals to complete a Masters’ programme in three years.
CLOSING DATE: 31 January 2025
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms G Maseko, granny.maseko@up.ac.za for application-related enquiries, and Prof M Schulman, martin.schulman@up.ac.za for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 30 April 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
Senior Veterinary Nurse (Outpatients) – Onderstepoort Veterinary Academic Hospital
UP Professional and Support
FACULTY OF VETERINARY SCIENCE
ONDERSTEPOORT VETERINARY ACADEMIC HOSPITAL
SENIOR VETERINARY NURSE: OUTPATIENTS
PEROMNES POST LEVEL 9
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above-mentioned vacancy.
The University of Pretoria’s commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will be responsible for:
- Clinic management (hygiene, stock control, care of equipment, safety measures etc.);
- Supervising personnel;
- Administering and monitoring anaesthesia and sedation;
- Performing emergency procedures (small animals);
- Communicating with patient owners;
- Demonstrating techniques to and instructing students and student nurses as well as own team member;
- Self-development;
- Being flexible to work in other sections in the OVAH; and
- Performing shift duties.
MINIMUM REQUIREMENTS:
- Diploma in Veterinary Nursing (DipCurAnim or Dip Vet Nursing) or BVetNurse or equivalent qualification;
- Registration as Veterinary Nurse with the South African Veterinary Council; and
- One year experience in veterinary nursing and clinic management.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Knowledge of small animal nursing procedures, biosecurity measures and procedures and handling of all types of small animals;
- Meticulous about detail, professional and a responsible person;
- Appropriate language and communication skills;
- Organizing skills and a strong service orientation;
- Physical mobility;
- Ability to work under pressure and without supervision;
- Computer literacy;
- Ability to work weekends and outside normal working hours when required for continuous service delivery in the hospital; and
- Willingness to perform shift duties.
ADDED ADVANTAGES AND PREFERENCES:
- Experience in veterinary nursing and clinic management.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.
In applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications and registration with the SAVC; and
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
CLOSING DATE: 15 January 2025
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms Granny Maseko, granny.maseko@up.ac.za for application-related enquiries and contact Sr L Neethling Hospital Manager at (012) 529 8174 for enquiries relating to post content.
Should you not hear from the University of Pretoria by 31 March 2025, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under- represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right not to make an appointment to the posts as advertised.
All the best with your applications
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