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Clerk: Finance (re-advert )
| Closing Date | 2024/11/21 |
| Reference Number | SAB241021-8 |
| Job Title | Clerk: Finance (re-advert ) |
| Job Type | Permanent |
| Branch | Finance |
| Division | Finance |
| Department | Financial Reporting |
| Job Grade | C2 |
| Number of Positions | 1 |
| Location – Town / City | Pretoria |
| Location – Province | Gauteng |
| Location – Country | South Africa |
| Minimum Education Level | Diploma | Advanced Certificate |
| Job Category | Finance |
Job Advert Summary
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
Purpose Statement
To ensure that the billing value chain is implemented appropriately and to provide assistance and advocacy to
management with accurate processing of the invoice cycle for existing and new clients.
Minimum Requirements
National Diploma / Diploma in Finance or a related
field (NQF Level 6)
3 years relevant work experience in billing or
revenue management
Duties and Responsibilities
Functional Management
Ensure the accurate processing of the billing and related finance activities in the revenue cycle.
Verify customer payments for cash accounts.
Proactively track all integration issues where applicable and facilitate timeous resolution of the identified issues.
Validate sales orders for completeness and accuracy.
Perform the opening and closing of jobs activities as required.
Assist business unit managers at sales departments with queries where required.
Reduce the number of credit notes due to incorrect billing through accurate invoice processing.
Update and maintaining accurate price lists on system in line with approved pricing.
Facilitate credit note requests and compile memorandums for approval.
Facilitate customer requests and payments for refunds
Track revenue by ensuring that all work performed is billed promptly.
Track pre-payments that have not been billed to ensure that customers are billed on time for work that is complete.
Track open receipts unapplied (RA) not allocated due to non[1]invoicing to ensure that customers are billed on time for work that is complete.
Reconcile customer accounts to clear any discrepancies regarding payment allocations and billing in assisting to respond to customer queries.
Ensure that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
Ensure adherence to set timelines.
Perform any ad hoc billing-related activities as required.
Review the work in progress and follow-up with business units to ensure that all completed work is billed, and any invalid sales orders are deleted and cancelled.
Ensure that all logged customers queries are resolved promptly and satisfactorily; and closed appropriately once they have been resolved.
Verify Approvals Board (AB) minutes to ensure accurate billing related activities are implemented (e.g., Corroborate that customers are invoiced or cancelled in a timely manner, etc.)
Compile weekly, monthly, etc. reports (e.g., Work in Progress and revenue reports, etc.) as may be determined from time to time regarding billing activities.
Ensure that billing backlogs in business units with decentralised billing processes are cleared promptly.
Attend business unit management meetings and alert them to the various billing targets and progress-to-date.
Provide support to business regarding billing related matters.
Implement effective billing processes to ensure correctness of revenue in terms of IFRS requirements
Risk and Compliance Management
Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.
Stakeholder Management
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information to stakeholders when required.
Ensure efficient communication to all stakeholders and other finance team members.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required in a timely manner.
Provide relevant and accurate information requested by the clients in a timely manner.
Liaise with relevant stakeholders regarding follow-up of information, as required.
Attachment Advert – Clerk – Finance.pdf (128.40 kb) – 11/12/2024 1:18:28 PM
Team Administrator
| Closing Date | 2024/11/26 |
| Reference Number | SAB241114-1 |
| Job Title | Team Administrator |
| Job Type | Permanent |
| Branch | Operations |
| Division | Laboratory Services |
| Department | Mining and Minerals |
| Job Grade | C1 |
| Number of Positions | 1 |
| Location – Town / City | Secunda |
| Location – Province | Mpumalanga |
| Location – Country | South Africa |
| Minimum Education Level | Diploma | Advanced Certificate |
| Job Category | Administrative |
Job Advert Summary
About SABS
To provide administrative support to the unit so as to ensure that service delivery is optimized.
Purpose Statement
To develop, manage and implement cluster-specific Laboratory Services activities and plans to achieve divisional and organizational objectives in cooperation with other functions of the SABS.
Minimum Requirements
Qualifications
Diploma in Administration, Office Management or related field ( NQF Level 5).
Wok Experiance
1-2 years relevant work experience in Administration or Office Management
Duties and Responsibilities
Functional Management
Develop, maintain and update meetings planner.
Oversee , coordinate meetings and ensure that all logistics, minutes, relevant agendas and material are provided.
Oversee, coordinate and conduct administrative duties such as filing, database management, receiving telephone calls, correspondence, emails and flag them as required.
Coordinate the managers’ travel program, itineraries and related logistics.
Provide diary management support for line management
Ensure that travel arrangements are captured on the Live-link system and travel claims on the JDE system.
Treat information and documentation as private and confidential, only disclose to relevant parties through Manager’s approval.
Prepare agendas, documents and meeting packs for relevant meetings.
Gather data for monthly reports ,coordinate and collate all reports/documents to be submitted to the various management levels.
Ensure that all resources submit their information as required for the reports on time.
Receive and direct guests for meetings in a professional manner.
Attend meetings , record and distribute meeting minutes (CAL) / action items thereafter.
Ensure that all documentation, as it relates to meetings and workshops for the unit is updated and sent to the relevant stakeholders as and when required.
Maintain and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
Ensure that all documents are filed, managed and updated appropriately.
Establish and maintain the unit’s management system and capture all relevant information.
Ensure that all information relevant to the business unit is provided and directed accordingly to the relevant parties.
Compile and maintain the database as is relevant for the unit.
Ensure that all communication for the business unit is directed accordingly.
Co-ordinate and manage all administrative arrangements for meetings as required including logistical arrangements, booking of meeting rooms, refreshments, etc.
Risk and Compliance Management
Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance ,compliance processes and tools to identify and manage risks.
Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Stakeholder Management
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information to stakeholders when required.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required
Attachment Advert – Team Administrator.pdf (146.38 kb) – 11/18/2024 1:29:27 PM
Officer: Key Accounts – Food and Health (re-advert)
| Closing Date | 2024/11/22 |
| Reference Number | SAB241113-1 |
| Job Title | Officer: Key Accounts – Food and Health (re-advert) |
| Job Type | Permanent |
| Branch | Operations |
| Division | Operations Management |
| Department | Operations Management Office |
| Job Grade | D2 |
| Number of Positions | 1 |
| Location – Town / City | Pretoria |
| Location – Province | Gauteng |
| Location – Country | South Africa |
| Minimum Education Level | Diploma | Advanced Certificate |
| Job Category | Other |
Job Advert Summary
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
Purpose Statement
To contribute to the development and nurturing of key account relationships in order to maintain and maximise a medium and long-term value proposition to increase business scope.
Minimum Requirements
National Diploma / Diploma in Marketing, Sales, Business Administration or a related field (NQF Level 6)
3 years relevant work experience within a relevant Key Account – Food & Health sector environment
Conformity assessment experience is advantageous
Duties and Responsibilities
Functional Management
Contribute to the development of and implement a sector-specific client engagement and retention plan in collaboration with the Lead: Sales and Business Development, Customer Services team and Operations Division.
Establish and maintain sound relationships among key account customers through continuous and effective engagement.
Ensure that all required documentation to initiate key account contracts are in place as per approved protocols.
Facilitate successful key account relationships through on-site key account visitations in conjunction with Lead: Sales and Business Development and Manager: Sales and Business Development.
Resolve all in scope client complaints that emanate from key accounts and refer out of scope complaints to the relevant function internally.
Act as the main point of contact for all in scope and out of scope complaints, queries and requests for key accounts.
Monitor and report on projected key account cost-to-benefit analysis, profitability analysis and cost-to-serve analysis in collaboration with the Lead: Sales and Business Development and Finance to ensure that actual spend remains within agreed limits.
Proactively raise any early warning signs of challenges that could potentially threaten initiative / project execution or the key account relationship.
Effectively expedite key account requests with the relevant department (for example Operations) to ensure prompt commencement of services.
Communicate and collaborate with internal stakeholders to ensure that key accounts’ needs are met.
Assist in the preparation of monthly reports that relate to key account progress, goals, and forecasts for account teams and stakeholders.
Analyse key account trends and make recommendations for enhancing systems and procedures continuously.
Develop a thorough understanding of key accounts’ needs and requirements and assist in preparing customized solutions in collaboration with Specialist: Upsell, Cross sell and On selling as well as the Specialist: Product, Solution, Client & Market Innovations.
Maintain administration and accurate and updated records of all files and relevant key account documentation within scope of control.
Plan, organise and coordinate relevant work duties as they relate to the functional unit.
Risk and Compliance Management
Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
Maintain compliance to customer satisfaction requirements in line with ISO, Accreditation and regulatory requirements.
Adhere to all relevant laws, policies and Standard Operating Procedures (e.g., Code of Ethics, PFMA & National Credit Act, etc.) throughout the organisation.
Stakeholder Management
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and task teams when required.
Convene and attend meetings and present relevant information to stakeholders when required.
Ensure the provision of excellent customer service as per service level agreements.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Attachment Advert _ Officer – Key Accounts – Food & Health.pdf (188.74 kb) – 11/13/2024 3:43:12 PM
Product Technical Reviewer: Number Plates and Fire Extinguishers
| Closing Date | 2024/11/21 |
| Reference Number | SAB241025-1 |
| Job Title | Product Technical Reviewer: Number Plates and Fire Extinguishers |
| Job Type | Permanent |
| Branch | Operations |
| Division | Certification Services |
| Department | Product Certification |
| Job Grade | C4 |
| Number of Positions | 1 |
| Location – Town / City | Pretoria |
| Location – Province | Gauteng |
| Location – Country | South Africa |
| Minimum Education Level | Diploma | Advanced Certificate |
| Job Category | Other |
Job Advert Summary
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
Purpose Statement
To provide a value adding certification service to the department and division through technical expertise and review, which meet the requirements of Accreditation and SANS/ISO Standards and the SABS policies, processes and procedures.
Minimum Requirements
Qualifications
National Diploma / Diploma in a relevant technical field (NQF Level 6)
SAATCA Registration is advantagous
Working Experience
3 years relevant work experience in a relevant technical environment (Operational Level)
Product and/or Systems Certification protocols knowledge is essential (Operational Level)
Duties and Responsibilities
Functional Management
Conduct sales application reviews of existing customers
Review the planning, scheduling and executing of audits in line with client and SABS requirements.
Review audit reports of clients based on the scope of work required.
Conduct on-site peer reviews of auditors as required.
Review AB submissions per Accreditation, ISO and SABS requirements.
Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews
Assist Sales BU with technical expertise for clients where required
Submit all relevant reports within scope of control and on time.
Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers).
Provide subject matter expertise to the organization as a Technical Reviewer and CTC member
Contribute to the effective functioning of CTCs
Risk and Compliance Management
Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Stakeholder Management
Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes
Represent and participate in the organisation’s committees and tasks teams when required.
Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation.
Attachment Advert – PRODUCT TECHNICAL REVIEWER NUMBER PLATES AND FIRE EXTINGUISHERS.pdf (121.44 kb) – 11/12/2024 1:30:47 PM
All the best with your applications.
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